Board of Harbor Commissioner's Meeting Minutes, Vol. 452

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This item is part of the Geraldine Knatz papers, Collection no. 7160. For more information, visit the collection's finding aid in the Archives at USC site.

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Content MINUTES OF REGULAR MEETING September 17, 1975 The regular meeting of the Board of Harbor Commissioners of the City of Los Angeles was held on Wednesday, September 17, 1975, at 9:00 a.m. in Room PM-39, Consolidated Marine Terminal, Berth 93, San Pedro, California. PRESENT: President Frederic A. Heim Vice President Roy S. Ferkich *Commissioner Nate DiBiasi Commissioner George Izumi Commissioner Gene Kaplan Secretary Tsuyoko Ota General Manager Fred B. Crawford Assistant General Manager Edson W. Clocksin Director of Port Administration John P. Grazer Director of Port Operations R. W. Kennedy Chief Harbor Engineer L. L. Whiteneck Senior Assistant City Attorney Jack Wells Principal Deputy City Attorney Winston F. Tyler Traffic Manager Robert D. Kleist Public Relations Director Robert G. Robinson Supervisor of Property Management Steve Dillenbeck Acting Personnel Director Bill Stein ABSENT: None. (*) Commissioner DiBiasi was called home before the start of the meeting due to an emergency, but did return later and stayed the remainder of the meeting. GUESTS: Ms. Chris Henry, Mayor's Office Mr. Steven A. Morgan, City Administrative Officer's Office Mr. Robert E. Milne, City Administrative Officer's Office Mr. Wayne T. Loeb, Councilman Ferraro's Office Mr. Anthony DiRocco, City Legislative Analyst's Office Mr. Charles Hamilton, Local 3^7 Mr. Skip Henkei, B.A. Local 11, IBEWI Mr. Dick Smith, A.C.E.A. Representative Mr. E. L. Hixson, P & H Marine Services, Inc. Mr. Joe Thornton, Sun Oil Company (Dallas) September 17, 1975 GUESTS: Continued Mr. J. L. Davis, Seidman & Seidman Mr. Donald Meyer, Institute of Real Estate Management Mr. Joe Thomas, Harbor Department Employee Mr. Bob Hudson, Harbor Department Employee Mr. H. Peck, Harbor Department Employee Mr. V. Chippendale, Harbor Department Employee Mr. Red Hensley, Harbor Department Employee Mr. Conrad Fisher, Harbor Department Employee Mr. L. E. Schneider, Harbor Department Employee Mr. Patrick C. Grutsch, Harbor Department Employee Mr. Kurt 0. Meyer, Harbor Department Employee Mr. Ed German, Harbor Department Employee Mr. Jerry Ruhlow, Los Angeles Times Mr. Jack Baldwin, Long Beach Independent PressTelegram Mr. Mike Daugherty, News-Pilot President Frederic A. Heim presided. OPENING STATEMENT Board Secretary Ota read the following statement for the Chairman: "Persons in the audience who desire to address this Board in connection with any agenda item are hereby invited to make themselves known when that agenda item is called. Persons wishing to address the Board on a subject not on the agenda are hereby advised that by reason of Executive Directive No. 8 the Board will not ordinarily finally consider and decide any matter which does not appear on the published agenda. Therefore, such persons are hereby invited to submit in writing to the Secretary of the Board any matter which they wish to have the Board act upon in order that it may be placed on the agenda." September 17, 1975 APPROVAL OF MINUTES On motion of Commissioner OF PREVIOUS MEETING Ferkich it was RESOLVED, That the minutes of the regular meeting of September 10, 1975, be approved as submitted; which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, Izumi and Kaplan (4) Noes: None. ANNOUNCEMENT BY Secretary Ota informed THE SECRETARY the Board of Harbor Commissioners that immediately following the meeting today there will be an on-site visit and briefing of activites of the Harbor Engineer's office in Room 814, Pacific Trade Center Building, time permitting. RECOMMENDATION ON Report of the Supervisor APPLICATION OF GRAND PRIX ASSOCIATION OF LONG BEACH, of Property Management INC. FOR ONE-DAY REVOCABLE PERMIT on application from Grand Prix Association of Long Beach for a one-day revocable permit, was approved and submitted by the General Manager. (Report follows, pages 4-5:) September 17, 1975 September 8, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: Application of Grand Prix Association of Long Beach, Inc., for a one-day revocable permit to use portions of Reeves Field, Terminal Island, for automobile parking. RECOMMENDATION: * It is respectfully recommended that the Honorable Board of Harbor Commissioners resolve to: (1) declare the proposed occupancy a Class 4(e) Categorical Exemption in accordance with the City Guidelines for the Implementation of the California Environmental Quality Act of 1970; and (2) authorize the General Manager to issue a 30-day revocable permit to the subject applicant on the following basic terms and conditions: Area: That portion of Reeves Field outlined in red on the attached drawing. Purposes and Uses: Parking of automobiles in connection with the Grand Prix to be held in Long Beach. Compensation: 40% of the gross receipts from the parking of automobiles. Effective date: One day only, September 28,1975. DISCUSSION: The subject application was presented to the Board of Harbor Commissioners at the meeting held September 3, 1975, and was referred to the General Manager for recommendation. September 17, 1975 Mr. F. B. Crawford -2- September 8, 1975 DISCUSSION (Cont'd) On September 28, 1975, there is to be held a Grand Prix through the streets of the City of Long Beach. A private corporation known as the Grand Prix Association of Long Beach, Inc., has been granted a permit to hold this event by the City of Long Beach. In order to alleviate heavy automobile congestion in the downtown Long Beach area, the Association is attempting to set up satellite parking areas around the peripheral of Long Beach. They have applied for the use of Reeves Field in order to park automobiles of the spectators and then in turn transport them by bus to downtown Long Beach to view the race. They propose to charge $2.00 per automobile for the parking of the vehicle; of this, the Harbor Department will receive 40% or 80$ p/car. All of the parking arrangements for the placement of the spectators' automobiles will be handled by the Association, and no supervision or modifications to the parking areas are to be performed by the Harbor Department. The Environmental Scientist has determined that this proposed occupancy qualifies for a Categorical Exemption pursuant to the City Guidelines for the Implementation of the California Environmental Quality Act of 1970. Respectfully submitted, ^//^^^^^ ^y ^ SRD:jd CONCURRED IN BY: S. R. DILLENBECK Supervisor of Property Management R. W. KENNEDY Director of Port Operations APPROVED AND SUBMITTED: F. B. CRAWFORD General Manager September 17, 1975 On motion of Commissioner Kaplan it was RESOLVED, That in accordance with the foregoing report, the proposed occupancy be declared a Class 4(e) Categorical Exemption in accordance with the City Guidelines for the Implementation of California Environmental Quality Act of 1970; and (2) the General Manager be authorized to issue a 30-day revocable permit to the subject applicant on the basic terms and conditions as set forth in the report; which motion was seconded by Commissioner Ferkich and carried by the following vote: Ayes: Heim, Ferkich, Izumi and Kaplan (4) Noes: None. RECOMMENDATION ON APPLICATION Report of the Supervisor OF S. S. ZARUBICA FOR USE OF HARBOR LANDS of Property Management GENERAL MANAGER on application of S. S. Zarubica for use of parcel of land located on Terminal Island, was approved and submitted by the General Manager. (Report follows, pages 7-8:) September 17, 1975 September 11, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: Application of S. S. Zarubica for the use of a parcel of land located on Terminal Island for use as a temporary construction storage area and a field office. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners resolve to: 1. declare the proposed occupancy (project) a Class 4 (e) Categorical Exemption in accordance with the City Guidelines for the Implementation of the California Environmental Quality Act of 1970; and 2. authorize the General Manager to issue a 7-day revocable permit to the subject applicant based on the following basic terms and conditions: Area: land 10,500 s.f. Purposes and Uses: Temporary construction yard for the storing of equipment in connection with Sewer Project Contract H.O. 41354 between the Board of Public Works of the City of Los Angeles and the grantee. Compensation: None Effective Date: July 2, 1975. DISCUSSION: The subject application was presented to the Board of Harbor Commissioners at its meeting held July 16, 1975 and was referred to the General Manager for recommendation. September 17, 1975 Mr. F. B. Crawford "2- September 11, 1975 DISCUSSION (Cont'd) S S. Zarubica was a successful bidder with the Board of Public Works of the City of Los Angeles and is constructing a sewer line on Terminal Island to provide sewage facilities to Harbor Department tenants through the Board of Public Works. The grantee will occupy the premises for approximately six months. Agreements entered into between the Harbor Department and contractors for this type of construction provide for an.off-site storage area for the contractors' goods and materials during construction. Since this contract is between the Board of Public Works and the applicant, the Board of Public Works could not grant the use of Harbor Department lands for this purpose. Therefore, it is recommended that the Harbor Department grant the use of this land on a no-charge basis for the contractor's use during the period of construction. The Environmental Scientist has determined that the proposed occupancy qualifies for a Categorical Exemption pursuant to the City Guidelines for the Implementation of the California Environmental Quality Act of 1970. Respectfully submi tted, ETC:vm S. R. DILLENBECK Supervisor of Property Management CONCURRED IN BY: R. W. KENNEDY Director of Port Operations APPROVED AND SUBMITTED: or F. B. CRAWFORD General Manager September 17, 1975 On motion of Commissioner Kaplan it was RESOLVED, That in accordance with the foregoing report, the proposed occupancy be declared a Class 4(e) Categorical Exemption in accordance with the City Guidelines for the Implementation of the California Environmental Quality Act of 1970; and that the General Manager be authorized to issue a 7-day revocable permit to the subject applicant on the basic terms and conditions as set forth in the report; which motion was seconded by Commissioner Izumi and carried by the following vote: Ayes: Heim, Ferkich, Izumi and Kaplan (4) Noes: None. ORDER APPROVING UNIT Report of Supervisor AGREEMENT WITH SUN OIL COMPANY of Property Management GENERAL MANAGER forwarding for adoption an order approving Unit Agreement, North Wilmington Unit, Wilmington Oil Field, Los Angeles County, California, by and between Sun Oil Company and City of Los Angeles acting by and through its Board of Harbor Commissioners et al, was approved and submitted by the General Manager. (Report follows, pages 10-16:) September 17, 1975 10 September 11, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: Order approving Unit Agreement, North Wilmington Unit, Wilmington Oil Field, Los Angeles County, California by and between Sun Oil Company and City of Los Angeles acting by and through its Board of Harbor Commissioners et al RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners adopt the Order approving the subject Unit Agreement and authorizing and directing the General Manager to execute and Board Secretary to attest to the Agreement to Become a Party to the Unit Agreement. TRANSMITTALS: 1. Board Order. 2. Unit Agreement, North Hilmington Unit, Wilmington Oil Field, Los Angeles County, California. 3. Agreement to Become a Party to the Unit Agreement, North Hilmington Unit, Los Angeles County California, with Exhibit A and map attachments. 4. Report and Recommendation of City Administrative Officer. 5. Informational booklet titled "The North Wilmlngton Unit Secondary Recovery Plan, Milmington Oil Field, Los Angeles County, California". DISCUSSION: Sun Oil Company took assignment of all the rights and obligations under Secondary Recovery Operating Contracts Harbor Department Agreement No. 867 in June 1973 and Harbor Agreement No. 868 in July 1973 from Signal Oil and Gas Company and Anchor Oil Company respectively. 10 September 17, 1975 11 Mr. F. B. Crawford -2- September 11, 1975 DISCUSSION (CONT'D): Neither Signal nor Anchor had complied with their obligations under those contracts to plan, organize and conduct secondary recovery operations and to unitize such operations. Secondary Recovery Operating Contract, Harbor Department Agreement No. 747 with Union Pacific Railroad Company, expired * in March 1973 and Union Pacific had not complied with its secondary recovery and unitization obligations under that contract. The areas under those expired and assigned Secondary Recovery operating contracts were combined and consolidated under Secondary Recovery Operating Agreement, Harbor Department Agreement No. 1003 with Sun Oil Company, approved and authorized by Board of Harbor Commissioners Order No. 4428, adopted October 9, 1974 and by Ordinance No. 147,071 passed by City Council March 22, 1975. Harbor Agreement No. 1003 covers approximately 120 acres in the Lower Classification Yard north of Anaheim Street, '^ilmington. The basic terms and conditions are: (1) Term of ten years beginning May 16, 1975 and for so long thereafter that oil, gas and other hydrocarbon substances are produced in paying quantities from the premises or from lands with which the premises are unitized for secondary recovery purposes, or so long thereafter as secondary recovery operations are conducted in accordance with the terms of any unitization program in which the premises participate, but in no event to exceed thirty-five years; (2) Compensation: a sum equal to 16 2/3% of the sale value of all oil, gas and hydrocarbon substances, excepting gasoline extracted from gas produced, saved and sold or removed from the premises, subject to readjustment for each ten-year period over the term of the contract; (3) Contractor not to enter into any plan of unitization without the prior written consent of the Board. The terms and conditions pertaining to determinations of the participants under any such consented to unit agreement relating to unit operations as contained in the plan of unitization will supersede the provisions of the Operating Agreement. Production of oil, gas or other hydrocarbon substances obtained from any such operating unit will be allocated to the premises (regardless of whether or not such production shall be from any part of the premises) in such other manner as may be consented to by Board. The Harbor Department's royalty share (16 2/3%) will be calculated on the portion of such unit production so allocated to the premises. Any act or operation required under the Operating Agreement to be performed by Contractor, when the agreement premises are included in any such operating unit, will be deemed fully performed and fulfilled by Contractor when performed on any part of such operating unit area. The primary difference between Harbor Department Agreement No. 1003 and the above-mentioned assigned and expired secondary recovery operating contracts, and other past operating contracts that have evolved into unit agreements and unit operating agreements, is that Agreement No. 1003 does not provide for a share of the net proceeds to the Harbor Department nor accordingly require the Department's participation in operating expenses. Consequently under the subject Unit Agreement the Harbor Department is a royalty interest owner only and not a working interest which would be a party to the Unit Operating Agreement. Mr. F. B. Crawford -3 12 September 11, 1975 DISCUSSION (CONT'D): The subject Unit was planned and organized and the Agreement prepared by Sun Oil Company pursuant to, in supplement of,amending, and in certain respects superseding the provisions of the above-described Harbor Department Agreement No. 1003. By the terms of Agreement No. 1003, the consent to, approval of, and entry into the Unit Agreement is required only by the -. . Board of Harbor Commissioners, and no further action is required on the part of the City Council. The Unit Area contains over 1,000 acres and includes the areas granted by Agreement No. 1003, portion of Parcel No. 5 of the Agreement premises Coast Highway, totaling approximately 77.37 acres committed to the Unit. excepting a 42.24+ acres lying northerly of Pacific of Harbor Deoartment lands Current engineering calculations indicate that the 42.24+ acres parcel, which was excluded from the Unit, does not contain sufficient productive acre-feet to equitably contribute to and share in Unit production at the present time. However, this parcel or a portion thereof may, in the future, be included in the Unit if the price of oil increases to a point making it economically practical to produce from that area, or if data acquired in the conduct of Unit operations indicates that the productive acre-feet of the area is greater than originally calculated, or if such data discloses the possible presence of oil in paying quantity and quality in horizons not now explored which might be productive in the excluded area. Because of certain errors and omissions contained in the legal descriptions of certain of the parcels covered by Agreement No. 1003, which descriptions were carried over to and used in the Tract descriptions of the Harbor Department-owned Tracts in the Unit Agreement, the rights to the use of the surface of those certain parcels were granted to Sun Oil Company rather than conveying, as intended, only those portions of the subsurface of those certain parcels lying below a depth of 400 feet from the surface. This problem is being corrected by the addition to the Harbor Department counterpart of the Agreement to Become a Party to the Unit Agreement, as Item No. 2 of Exhibit A thereto, the condition that Sun Oil Company agrees to quitclaim to the Harbor Department, by separate deed, all its right, title and interest in and to the surface area, and the subsurface areas down to 400 feet below the surface, of all Committed Tracts (Harbor Department Unit Tracts), except the rights to the use of the surface and subsurface of those certain areas shown on the drawing which will be attached as an exhibit to the quitclaim deed from Sun Oil. For the purpose of the Board's review at this time prints of a Drawing prepared by Sun Oil, showing the surface areas to be used for well sites and access ways shaded in red and the pipeline rights-ofway hatched in blue, are attached to the Exhibit A pages of the copies of the Agreement to Become a Party to the Unit Agreement. The Harbor Engineering Division is presently preparing Drawing No. 2-2095 showing the surface use areas and pipeline rights-of-way in detail and this drawing will be, upon completion, submitted to the Board for approval in accordance with the provisions of Agreement No. 1003 and the Unit Agreement. Upon approval by the Board, Drawing No. 2-2095 will be attached as the Exhibit to the above-mentioned quitclaim deed from Sun Oil and to the Unit Ratification Agreement both of which will be filed for record. 12 September 17, 1975 13 Mr. F. B. Crawford DISCUSSION (CONT'D): -4- September 11, 1975 To further assure the protection of certain interests and rights of the City and Board of Harbor Commissioners reserved in Agreement No. 1003, to the extent that the provisions for such reserved rights might be interpreted and applied adversely to the interests of the City and Board under the Unit Agreement, the condition (Item No. 1 of Exhibit A of the Agreement - to Become a Party to the Unit Agreement) has been imposed providing that Agreement No. 1003, Los Angeles City Ordinance Ho. 147,071, shall control over the Unit Agreement wherever the two agreements conflict. Upon the initial review of the Unit Agreement the Assistant City Attorney questioned the reason for the Agreement not having been made subject to the current Affirmative Action Program, approved by City Ordinance No. 147,030 passed March 21, 1975 and effective April 23, 1975, 30 days following publication. However, upon a detailed examination of the correspondence originated during the pendancy of negotiations on the Unit Agreement, and following discussions with certain of the participants in those negotiations the Assistant City Attorney determined that agreement by Sun Oil and the Harbor Department,as to the terms and conditions of the Unit Agreement, was reached in September 1974, seven months prior to the April 28, 1975 effective date of the Affirmative Action Ordinance. Consequently no affirmative action plan is required of Sun Oil in respect to its obligations under'the Unit Agreement. However, Sun Oil has submitted to the Assistant City Attorney a copy of its federally required equal opportunity affirmative action program for 1975 which is 52 pages long and contains an additional 20 pages of exhibits. The Assistant City Attorney has rendered an opinion to us that this plan would meet the requirements of the ordinance. If the Board desires a further and more detailed clarification of the affirmative action aspects involved in this matter, copies of Sun Oil's 1975 Plan and a memo dated September 2, 1975 from the Assistant City Attorney to the Supervisor of Property Management are available. All necessary permits from Federal, State and local Governmental Agencies required for the conduct of unit operations have been obtained and are in effect. All environmental requirements for the unit operations have been satisfied by the Final Environmental Impact Report, certified by the Board of Harbor Commissioners January 29, 1975, and by the City Council March 20, 1975. Hith the exception of drilling, producing and injecting wells all surface equipment, being that required for treating and storage, will be located on the Central Facility Site consisting of an approximately seven acre parcel lying in the southern central part of the Unit Area. This consolidation of surface equipment on one centrally located site will further improve the environment of the general area. By implementation of its Materflood Plan for effecting the secondary recovery of oil from the Unit Area, Sun Oil Company, as the Unit Operator, and the various committed working interest owners, estimate that approximately 14,330,828 barrels of Phase II oil can be recovered over the twenty-eight year estimated economic life of the secondary recovery operations. This amount is over and above the 5,303,000 barrel allocation to Phase I oil to be recovered over the first nine years of Unit Operations,, which amount could 13 September 17, 1975 14 Mr. F. B. Crawford -5- September 11, 1975 DISCUSSION (CONT'D): have been produced using existing primary recovery methods. In total, it is estimated that approximately 19,633,828 barrels, including primary and secondary recovered oil, can be produced from the Unit Area over the entire life of the Unit operations. Primary Phase Period Participation will be the first 54,112 (8/8-which includes all Royalty and Working Interest shares) barrels produced each month until the total cumulative allocation of Unitized Substances to the Primary Phase Period equals 5,303,000 barrels. Sun Oil advises that this monthly primary oil allocation limit is already being exceeded and the various interests presently committed to the Unit can be participating in their respective Secondary Allocations. Secondary Phase Period Participation will be participation in the excess production above 54,112 barrels produced each month during the Primary Phase Period (until 5,303,000 barrels in reached), and in all production commencing v/ith the expiration of the Primary Phase Period, expressed as a percentage computed by a formula based on the relationships and percentage ratios of the following: 1. A specific Tract's gravity weighted acre-feet. 2. Total gravity weighted acre feet from all committed Tracts. 3. The specific Tract's bulk acre-feet. 4. Total bulk acre-feet from all committed Tracts. The Tract Allocations assigned to the Harbor Department-owned parcels proposed to be committed to and included in the Unit are: Tract No. 1 2 8 9 10 % Allocation TOTAL Primary 0.0 2.485889 6.737510 1.294683 0.295450 10.813532 Secondary 2.85780 0.97507 2.34414 0.59112 0.10815 6.87628 Based on the above Harbor Department total Tract Allocations applied against the above-listed estimated or allocated total barrels to be recovered by primary and secondary production operations and using a market price of $10.00 per barrel, which is a conservative estimate of the price per barrel of oil averaged over the expected life of Unit Operations, the Harbor Department may anticipate the appreciable increased revenues from oil calculated as follows: 14 September 17, 1975 15 Mr. F. B. Crawford -6- September 11, 1975 DISCUSSION: (CONT'D) Primary Production (@ Unit Agreement Allocation) Total allocated to Primary Phase: 5,303,000 barrels. P 10.813532% (Total Harbor Department Primary Tract Allocation) = 573,441 barrels P 16 2/3% (Harbor Department Royalty Share reserved in Agmt No. 1003) n<6,573 barrel P $10 per barrel = $955,732.00 to the Harbor Department from total Primary Production^ Secondary Production Total estimated production from Secondary Recovery = 14,330,828 barrels P 6.87628% (Total Harbor Department Secondary Tract Allocation) = 985,428 barrels P 16 2/3% (Harbor Department Royalty Share reserved in Agmt. No. 1003) =164,238 barre, P $10 per barrel = $1,642,379.00 to Harbor Department from total Secondary Production^ Total Harbor Department revenues anticipated from both primary recovery and secondary recovery production: $2,598,111.00. The estimated potential from Secondary Recovery methods (Waterflood Program) under Unitization represents the production of an additional 14,330,828 barrels of oil over what might be expected to be recovered under the existing Primary Recovery methods, reflecting an additional $143,308,280.00 revenue from the total Unit Secondary Production, based on a $10.00 per barrel market price, which will be generated in and effect the economy of the Milmington Area. This also represents another appreciable step in the National effort to meet the energy crisis. In addition to the above-mentioned specific benefits to the City and Harbor Department, the following general benefits will be derived from the Unit Operations: 1. 2. 3. 4. Promotion of conservation by increasing the ultimate recovery of oil and gas. Improvement of the environment by consolidation of treating and storage facilities on a centrally located site resulting in the freeing of the surface areas for other uses and purposes. Aids to ease the energy crisis and fuel shortages by the increased recovery of oil and gas three to four times that which could be produced by using primary recovery methods. Stimulates the economy of the surrounding communities by generating therein large revenue and providing jobs. 15 September 17, 1975 16 Mr. F. B. Crawford -7- September 11, 1975 DISCUSSION (CONT'D): The Board Order and the Agreement to Become a Party to the Unit Agreement have both been approved as to form by the City Attorney. Respectfully submitted, CCF^vm CONCURRED IN BY: S. R. DILLENBECK Supervisor of Property Management R. W. KENNEDY ^ Director of Port Operations APPROVED AND SUBMITTED: FOR F. B. CRAWFORD General Manager 16 September 17, 1975 17 On motion of Commissioner Kaplan it was RESOLVED, That in accordance with the foregoing report, the following order approving the Unit Agreement, to be known as Harbor Department Agreement No. 1040 by and between Sun Oil Company and the City of Los Angeles acting by and through its Board of Harbor Commissioners et al, under the terms and conditions set forth in the agreement, be adopted and designated as Order No. 4519 of the Board of Harbor Commissioners; and that the General Manager and the Secretary of the Board of Harbor Commissioners be and they are hereby authorized and instructed to execute and attest the same, for and on behalf of the Board, to the agreement to become a party to the Unit Agreement; which motion was seconded by Commissioner Izumi and carried by the following vote: Ayes: Heim, Ferkich, Izumi and Kaplan (4) Noes: None Mr. Joe Thorton, Sun Oil Company, from Dallas, was introduced by Mr. Ron Kennedy, Director of Port Operations. (Order No. 4519 follows, page 18) 17 September 17, 1975 Jl 18 ORDER NO. 4519 IT IS HEREBY ORDERED by the Board of Harbor Commissioners that Unit Agreement North Wilmington Unit, Wilmington Oil Field, Los Angeles County, California, is hereby approved and the General Manager and the Secretary of the Board are hereby authorized and directed to execute and attest to the Agreement To Become A Party To The Unit Agreement, North Wilmington Unit, Los Angeles County, California The Secretary shall certify to the adoption of this Order by the Board of Harbor Commissioners of the City of Los Angeles and shall cause a copy of same to be published once in a daily newspaper printed and published in the City of Los Angeles. APPROVED AS TO FORM AU6 6 1975 BURT PINES, City Attorney By 18 jd 8/6/75 Deputy, September 17, 1975 19 ORDER APPROVING LEASE Report of the Director WITH LEXTON-ANCIRA INCORPORATED of Port Operations GENERAL MANAGER forwarding for adoption an Order approving a lease with Lexton-Ancira Incorporated for the Harbor Department administrative offices in the Pacific Trade Center, was approved and submitted by the General Manager, (Report follows, pages 20-23:) 19 September 17, 1975 PORT OF LOS ANGELES TRED B CRAWFORD GENF.RALMANAGER MAIL ADDRESS: pOBoxtS) ,MPEOHO. CALIFORNIA 90733 CABLE ADDRESS: LAPORT (2)3) 832-7241 t213! 775-323) CtTY OF LOS ANGELES TOM BRADLEY MAYOR September 11, 1975 BOARD OF HAR8CW COMMtSStONERS FREDER)CA. HE)M PRESIDENT ROY s FERKtCH VICE PRESIDENT NATEDlBtAS) GEORGE 'ZUMt COMMISSIONER MRS. GENE KAPLAN COMMISSIONER TSUYOKO OTA SECRETARY Mr. Fred B. Crawford General Manager Dear Sir: SUBJECT: LEXTON-ANCIRA INCORPORATED LEASE TO THE CITY OF LOS ANGELES HARBOR DEPARTMENT FOR ITS ADMINISTRATIVE OFFICES IN THE PACIFIC TRADE CENTER LOCATED AT 255 WEST FIFTH STREET, SAN PEDRO _____________________________ RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners 1. refer the lease to the Mayor pursuant to Executive Directive No. 3 (Old Series); and 2. adopt a Resolution appropriating funds in the amount of $51,000 from the unappropriated balance Item No. 950 of the 1975/76 Budget to Budget Item No. 304, Contractual Services. TRANSMITTALS: 1. Lease 2. Board Order 3. An Ordinance of the City Council approving the Lease DISCUSSION: The present lease (Contract No. 1436) with Lexton-Ancira for Harbor Department administrative offices expires October 31, 1975 Ten years ago rental for this lease was fixed at the rate of $5.25 p/sf per year, plus the Harbor Department's proportionate share of property taxes on the Pacific Trade Center building. The total annual rent for this past year amounted to $193,131.60. 20 Jl SHIP-- September 17, 1975 PORT OF LOS ANGELES --TRAVEL Mr. Fred B. Crawford -2- 21 September 11, 1975 Basic Terms of New Lease Term - Five (5) years commencing November 1, 1975, and ending October 31, 1980, subject to the Harbor Department's right to terminate this lease after October 31, 1978, upon nine (9) months' written notice. The penalty for such early cancellation shall be the payment of three (3) months' rent, except if terminated during the last six (6) months of the lease, the payment then shall only be one months' rent. The Harbor Department will also have an option to extend this lease beyond October 31, 1980, for an additional term of 5 years on the same terms and conditions; however, such option must be exercised on or before January 31, 1980. The rental during the extended term shall be not less than $80,428.00 per quarter. Area - The total area occupied is approximately 35,746 square feet on floors 1, 3, 5, 6, 7, and 8, more specifically shown on the attached lease Exhibit "A". Rental - The base rental, payable in quarterly installments, is $64,342.80 in advance. Services - The rent for the Harbor Department general office use of the premises will include the following: a. Gas, electricity, hot and cold water. b. Adequate toilet facilities maintained in a clean and sanitary condition during normal business hours. c. Central heating and air conditioning. d. Janitorial services, Monday through Friday. e. Maintenance, painting and lighting for all structural parts, except interior walls of the premises, and for all common areas including hallways, stairwells, lobbies, parking areas, exterior and roof of the building. Exterior windows shall be washed at least once every six (6) months. f. Security services to regulate and control access to the premises during tenant nonbusiness hours. g. Elevator service in common with other tenants for ingress to and egress from the premises. 21 September 17, 1975 Mr. Fred B. Crawford -3- 22 September 11, 1975 150 parking spaces in areas within the proximity of the building of which 30 shall be in the basement of the building. Annual Adjustment of Rental The rental per annum or 60c p/s of property taxes, or renewal thereof, annually to reflect decrease in the land utility charges, and the leased premises the amount of such 1 which is the calenda Harbor Department's landlord's other ope year". Depreciation alterations, costs o are not included. under the new lease is based on $7.20 p/sf f per month and includes a proportionate share During the term of this lease and any extension the rent shall be Increased or decreased (a) tenant's prorata share of any increase or lord's real estate and personal property taxes, insurance premiums for the building of which are a part and which is greater or lesser than andlord's cost incurred during the "base year" r year of 1975; and (b) up to 5 percent of the prorata share of any increase or decrease in rating or maintenance cost during the "base , capital expenditures, cost of building f management and commissions paid for leasing Comparable Market Data 1300 Beacon St., San Pedro Oceangate, Long Beach New Union Bank Bldg, Long Beach (under construction) Wells Fargo, Long Beach Fidelity Federal, Long Beach Fidelity Federal, San Pedro Monthly Rate P/SF 606 726 756 656 to 75% 656 65? Includes 1 parking space for each office of 263 sf Parking extra at $15-$25 each space Lo_s_^Ajigeles Buildings : Arco Towers (5th & 6th Sts. and Flower to Figueroa) Morld Trade Center (333 So. Flower) UCB Building (Mil shire & Hope Sts.) 836 - $1.00 836 - $1.00 75c 22 September 17, 1975 Mr. Fred B. Crawford -4- 23 September 11, 1975 Broadway Plaza (between 7th & 58% - 63% Parking extra at $15-$25 8th Sts. & Hope & Flower Sts.) each space (Not considered good office location - still 90% vacant offices) Coldwell-Banker Bldg. 72% " (SH corner 5th & Fremont) CNA Building 60% - 67% (SE corner 6th & Commonwealth) (Also poor office location) All leases have "acceleration" or "expense stop" clauses, i.e., any increase In expenses, of any kind, after date of lease is paid 100 percent by tenant. The current year's appropriation in Item No. 304, Contractua Services, Object No. 010, Rental of Offices in Pacific Trade Center, Division Mo. 60, Director of Port Administration, is $207,000. The contract we are currently entering into is for $257,371.20 requiring the additional funds to pay the contract amount. Ho EIR is required since the lease qualifies as a Class I (n Categorical Exemption to the CEQA requirements. The lessor is not required to submit an affirmative action plan since the agreement was substantially negotiated prior to April 28, 1975. The negotiations occurring since that time have been concerned primarily with the escalation of rental, the rights and remedies of both the City and lessor in the event of default or partial damage to the property, and the timing of our right to cancel the lease and the amount of rent to be paid in the event of early cancellation. Respectfully submitted, R. M. KENNEDY Director of Port ions RHK:jd:mam APPROVED AND SUBMITTED ____ Fred B. Crawford General Manager 23 September 17, 1975 24 On motion of Commissioner Ferkich it was RESOLVED, That in accordance with the foregoing report, the lease to the City of Los Angeles Harbor Department for its administrative offices be referred to the Mayor pursuant to Executive Directive No. 3 (Old Series), and that the following resolution be adopted: "Resolution No. 3991 BUDGET APPROPRIATION BE IT RESOLVED by the Board of Harbor Commissioners of the City of Los Angeles: That the sum of $51,000 is hereby appropriated from the Unappropriated Balance, Item No. 950 of the 1975-76 Budget to Budget Item No. 304, Contractual Services, in said budget and shall thereupon be available for expenditure as provided by law."; which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, Izumi and Kaplan (4) Noes: None. COMMUNICATION RE PUBLIC President Heim presented HEARING OF THE PUBLIC WORKS COMMITTEE a letter from Councilman COUNCILMAN NOWELL Louis R. Nowell advising of the Public Hearings scheduled for September 17 and 18, 1975, at 2:30 p.m. in the Council Chamber, City Hall, to discuss the construction of the Sepulveda Water Reclamation Plant. The Board was advised by General Manager Crawford that Mr. Glenn Hughes, Legislative Representative, will be attending these hearings. (Communication follows, page 25:) 24 September 17, 1975 jnnh, 25 t ,, lYj^ \ WOOM27S CITY HALL ANGELCS 9OOI2 495-3*51 OFFtCE OF THE COUNCILMAN FtRST COUNOLMANIC DISTRICT LOUtPR. NOWELL COUNCtLMAN September 10, 1975 Mr. Frederick A. Heim, President Department of Harbor Commission 255 W. 5th Street San Pedro, California 90731 Dear Mr. Heim: The Public Works Committee of the City Council, at its meeting of September 3, 1975, considered the special conditions being imposed by the State Air Resources Board for approval of a grant for the construction of the Sepulveda Water Reclamation Plant from the State Water Resources Control Board under the Clean Water Grant Program, making it necessary for the City to adopt a Resolution agreeing to participate in the development and implementation of an Air Quality Maintenance Plan and further, requiring the City to limit the flow in its sewerage system. At the above meeting, the Committee agreed with the City Administrative Officer that a Public Hearings be scheduled. Therefore, the Committee has scheduled Public Hearings for September 17 and 18, 1975, at 2:30 p.m. in the Council Chamber (Room 340), City Hall (200 North Spring Street, Los Angeles), to discuss the impact of these proposed conditions, particularly the limiting of the sewerage flow which could inhibit the future growth and development of the City. You are invited to attend the above meetings and express your views thereon. Sincerely, LOUIS R. NOWELL Councilman 1st District 25 September 17, 1975 26 APPROPRIATION OF FUNDS Report of the Chief FROM UNAPPROPRIATED BALANCE OF 1975-76 BUDGET Accountant, requesting GENERAL MANAGER appropriation of funds from the Unappropriated Balance of the 1975-76 Harbor Department Budget to Budget Item No. 304, Contractual Services, was approved and submitted by the General Manager. (Report follows, pages 27-28:) 26 September 17, 1975 27 September 8, 1975 Frect B. Crawford General Manager Dea^ Sir: SUBJECT: APPROPRIATION OF FUNDS FROM THE UNAPPROPRIATED BALANCE BALANCE OF THE 1975/1976 BUDGET RECOM1ENDATION: It is recommended that the Honorable Board of Harbor Commissioners adopt a Resolution appropriating funds in the amount of $4,750 from the Unappropriated Balance, Item No. 950, of the 1975/1976 Budget to Budget Item No. 304, Contractual Services. TRANSMHTALS: Port warden's request for change in appropriated funds DISCUSSION: Current year's appropriation in Item No. 304, Contractual Services, Object No. 002, Cargo Protection Council of Southern California, Division No. 55, Port Warden is $3,250. The Board of Harbor Commissioners approved Agreement No. 965B with the Cargo Protection Council of Sothern California for year ending June 30, 1976 in the amount of $8,000 at its meeting of May 28, 1975. The additional funds will be required to pay the contracted amount. Very truly yours, E. CATTOLICA Chief Accountant JOHN P. GRAZER Director of Port Administration EC:DP:ag APPROVED AND SUBMITTED: F. B. CRAWFORD General Manager Jt 27 September 17, 1975 28 CITY OF LOS ANGELES HARBOR DEPARIMEIiT REQUEST FOR CHANGE IN APPROPRIATED FUNDS FISCAL YEAR 1975-76 t Port Warden DATE September 10, 1975 f ' DIVISION ;r?p_ FROM: PROVED BY DESCRIPTION Unappropriated Balance NUMBER 950 SION Director of Port Administration TRANSFER TO: APPROVED BY ITEX DESCRIPTION Contractual Services ITEM N^rBER 304 DIVISION Port Warden \rM J^? W W '\'^ ^; ^: SIOH 60 :CI DESCRIPTION General !CT NUMBER !Oi.!MT $ 001 4,750.00 DIVISION NUMBER 55 Cargo Protection CouncilklHJ OB.JECT DESCRIPTION of Southern California OBJECT NUMBER 002 .-J.KXJHT $ 4,750.00 "^ ACTION REQUIRED: " R^SFF.R OF BUDGET FUNDS FROM ONE DIVISION TO ANOTHER WITHIN ITEM (REQUIRES GENERAL MANAGER APPROVAL) HTERORJECT TRANSFER OF FUNDS WITHIN SAME ITEM AliD DIVISION (RETIRES GENERAL MANAGER APPROVAL) PPROPRIATION OF FUNDS (REQUIRES BOARD APPROVAL) APPROVED BY 28 September 17, 1975 GENERAL MANAGER 29 On motion of Commissioner Ferkich the following resolution was adopted: "Resolution No. 3989 BUDGET APPROPRIATION BE IT RESOLVED by the Board of Harbor Commissioners of the City of Los Angeles: That the sum of $4,750 is hereby appropriated from the unappropriated balance, Item No. 950 of the 1975-76 Budget to Budget Item No. 304, Contractual Services, in said budget and shall thereupon be available for expenditure as provided by law."; which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, Izuml and Kaplan (4) Noes: None. RESOLUTION SUPPORTING EFFORT Report of the Assistant TO OBTAIN THE 1978 CONFERENCE OF THE AMERICAN SOCIETY OF Public Relations Director TRAVEL AGENTS IN LOS ANGELES GENERAL MANAGER forwarding for adoption a resolution supporting an effort to obtain the 1978 conference of the American Society of Travel Agents here in Los Angeles, was approved and submitted by the General Manger. (Report follows, page 30:) 29 September 17, 1975 C. CRAWFORO MAIL ADDRESS: r. o. nox )!i! LAt'ORT ,2)3) 032-724! [2)3) 775-3X3) PORT OF LO ES HOAr.'D Or C!TY OF LOS ANGELES TOM DRADLEY M ^1 OSeptember 10, 1975 ( A. WKtM pnfStnr.NT ROYS. F!;HKICM v<cr r*r;KS)Dt;wr NATE OtBtASt COMM!S^t'JN;.K GEOFiGS ]X MRS. GENH KAPLAN COMMtSSIONEM TCUYOKO OTA Mr. Fred B. Crawford Genera! Manager Dear Sir: SUBJECT: Approve! of a reso!ui'!cn supporMng an effori* to obtain the 1978 Conference of the American Society of Trave! Agents here in Los Angeies. DtSCUSStON: )n a communication from the Department of Airports, the Los Angeies Harbor Commission was asked to adopt the atrachec resoiutton, simitar to one passed by the Airport Commission, giving their support to an effort by Mayor Tom Brcdtey, the City Councit, and the Department of Airports to obtain the 1978 Conference of the American Society of Trave! Agents here in Los Angeles. Since trave! agents have a direct infiuence on tourist setecticn of ports of departure and return, and the Port of Los Angetes is the teading passenger port on the West Coast, the adoption of this resolution is recommended. RespectfuHy submitted, Attachment FLZ:rfs APPROVED AND SUBMtTTED: Francis L. Zitko Assistant Pubtic Rotations Director F. B. CRAWFORD Genera! Manager 30 September 17, 1975 S H ? P PORT OF OS A N G E L E S T R ^ V K L 31 On motion of Commissioner Kaplan the following resolution, supporting an effort to obtain the 1978 Conference of the American Society of Travel Agents here in Los Angeles, was adopted; which motion was seconded by Commissioner Ferkich and carried by the following vote: Ayes: Helm, Ferkich, Izuml and Kaplan (4) Noes: None. (Resolution No. 3990 follows, page 32:) 31 September 17, 1975 RESOLUTION NO. 3990 32 WHEREAS, pursuant to the Los Angeles City Charter, the Port of Los Angeles, acting through its Board of Harbor Commissioners, is empowered to promote and develop sea commerce and navigation for the benefit of the citizens of the City of Los Angeles; and WHEREAS, the American Society of Travel Agents (A.S.T.A.) intends to hold its 1978 convention in some city within the United States of America; and WHEREAS, the City of Los Angeles, both from the standpoint of promoting sea commerce as well as to enchance its general economy, would benefit by being the host City for said convention since travel agents, by providing specific recommendations to prospective travelers, have a direct influence on the selection of tourist locations; and WHEREAS, an Ad Hoc Committee, consisting of elected and appointed City officials as well as interested businessmen and civic leaders, has been formed to consider all planning aspects for said convention and to articulate details of a formal program regarding same; NOW THEREFORE, BE IT RESOLVED that the Board of Harbor Commissioners shall support the efforts of said Ad Hoc Committee to obtain the 1978 A.S.T.A. Convention for the City of Los Angeles; and BE IT FURTHER RESOLVED that said Board concurs with and joins the Department of Airports, the Mayor of the City of Los Angeles, and the Los Angeles City Council in supporting said efforts. 32 September 17, 1975 Jl 33 COMMUNICATION REGARDING Communication from Mayor 1975-76 BROTHERHOOD CRUSADE CAMPAIGN Tom Bradley announcing MAYOR TOM BRADLEY kickoff of the 1975-76 Brotherhood Crusade Campaign and requesting continued support of other departments of the City to assure an even greater success this year, was presented and ordered filed. (Communication follows, page 34:) 33 September 17, 1975 34 CITY HALLLOS ANGELES. CALIFORNIA 9OOI2 (2l3)4.as-33'i OFFtCE OF THE MAYOR September 2, 1975 TOM BRADLEY MAYOR Mr. Frederick A. Heim, President Harbor Department Commission P.O. Box 151 San Pedro, California 90733 Dear Mr. Heim: I am happy to announce the kickoff of the 1975-76 brotherhood Crusade campaign. Uarrcn Hollier, President of the Board of ^ Public Uorks, has accepted the appointment as Chairman for the City of Los Angeles. Your supnort and the contributions of your department were instrumental in the success of last year's campaign. With your continued support and support of the other departments of the City, we will be assured of an even greater success this year. The significance of this campaign to the community as a whole cannot be underestimated. Sincerely, MAYOR September 17, 1975 Jl 35 COMMUNICATION REGARDING Communication from L. C. CERRITOS CHANNEL MARINA L. C. GUTHRIE, JR., Guthrie, Jr., Intra Leisure INTRA LEISURE INCORPORATED Incorporated, commending President Helm and Harbor Department for much needed redevelopment of the Cerritos Channel Marina, was presented and ordered filed. (Communication follows, page 36:) 35 September 17, 1975 Jl !NTRA LEtSURE (NCORPORATED 819 NORTH HARBOR DR)VE * REOONDO BEACH. CAL!FORNtA9O277 < (213)376-6926 August 28, 1975 Mr. Frederic A. Heim, President Board of Harbor Commissioners Port of Los Angeles Pro? Box 151 San Pedro, California 90733 Dear Mr. Heim, I have received and reviewed your report on the Cerritos Channel Marina. I would like to commend you and the Harbor Department on what appears to be the start of a much needed redevelopment of the existing leaseholds. I hope that all your present plans will come to early fruition. If you have any further information needs, please feel free to call upon me at any time. Sincerely, L. C. Guthrie, Jr. LCG:dd 36 September 17, 1975 37 APPLICATION FOR A Application from San Pedro REVOCABLE PERMIT SAN PEDRO JAYCEES Jaycees, dated September 4, 1975, for a revocable permit to use certain lands bordered by the John Gibson Blvd., triangular shaped across from L.A.P.D. Harbor Division Station, for a community recreation field sponsored by the San Pedro Jaycees, was presented and referred to the General Manager for recommendation. ORDER AMENDING TARIFF NO. 3 Report of Traffic Rate AND APPROVING FORM OF AN ORDINANCE FOR CHANGE IN Analyst II, forwarding ITEM 415 A-37 OF SECTION FOUR for adoption an order GENERAL MANAGER and approval of the form of an ordinance amending a certain item of Port of Los Angeles Tariff No. 3, was approved and submitted by the General Manager. (Report follows, pages 38-40:) 37 September 17, 1975 PORT OF LOS ANGELES B. CRAWFORD M*!L ADDRESS; p. O. BOX )5) PCORO. CALIFORNIA 90733 CABLE ADDRESS: LAPORT (2)3) 832-724! (2!3) 775-323' DOARO OF HARn3)8 COMMISSIONERS FREOERtC A HEIM PRESiDENT ROY s. MEHKICH VICE PRESIDENT MATE DtBtASt COMMISS'ONER GEORGE tZUMt COMMI3SIONKW MRS. GENE KAPLAN COMMtSSiONKR TSUYOKO OTA 3ECHFTARY OTY OF LOS ANGELES TOM BRADLEY MAYOH September 8, 1975 Mr. Fred B. Crawford General Manager Dear Sir: SUBJECT: To amend Port of Los Angeles Tariff No. 3. TRANSMITTALS: 1. Proposed Board Order. 2. Proposed Ordinance. 3. Draft of proposed rate Item 415 A-37. DISCUSSION: Change in Item 415 A-37 of Section Four. The proposed change will add two new volume incentive rate levels for wharfage which are established to attract new automobile movements through the Port of Los Angeles. The rates are restricted to imported vehicles destined to dealers which are unloaded at regular automobile receiving facilities and are based on the number of units upon which wharfage is charged during a period of twelve consecutive months. The first 20,000 units received at a facility during the twelve months will be charged at the existing rate of $6.78 per 2,000 pounds. The next 20,000 units will be billed at a lower level of $5.35 and all units received in excess of 40,000 will be rated at the lowest level of $3.75 per ton. Although revenue will be reduced initially, it is expected that the automobile importers will divert shipments from other ports and move in greater volume through their facilities located in Los Angeles to take advantage of the lower costs. At present most of the distribution of automobiles to the major population centers in the competitive ports in the Northwest, Gulf and Atlantic, reduction in wharfage, together with recent rail rate reductions on automobiles from California Ports will place the Port of Los Angeles in a favorable position to obtain a greater percentage of this business in addition to an expanded local market. Midwest is through This proposed 18 Mharfage rates vary considerably at Mest Coast Ports. Listed below S H f P v t A PORT OF LOS ANGELES TRAVEL September 17, 1975 39 -2- Mr. Fred 3. Crawford September 8, 1975 are the wharfage charges made at other major ports which can be compared to the rate levels proposed for the Port of Los Angeles: Portland - The published tariff rate is $5.67 plus $4.40 service and facilities charge, totaling $10.07. An agreement filed with the FMC but not published in their tariff establishes a rate for Auto Terminal No. 4 of $3.75 per unit plus $1.50 service and facilities charge, totaling $5.25. The service and facilities charge includes receiving and handling only and will increase for additional services required. Vancouver -Up to 15,000 units $3.75 wharfage 3.03 service and facilities ^6178 15,000 to 30,000 units $2.75 wharfage 3.03 service and facilities 39 Seattle - Property for handling and storing automobiles is leased by the port to Auto Processing Terminal at a cost which purportedly includes port charges such as wharfage. Auto Processing Terminal, who are not subject to Federal Maritime Commission review, in turn make a charge to the automobile importers which is in lieu of wharfage, storage and terminal services. This is an all inclusive charge per unit and a distribution of the amount applicable to wharfage is not made. $5.00 first 30,000 units $3.75 next 20,000 units $2.00 over 50,000 units The following ports charge wharfage at published tariff rates: Long Beach - $6.73 per 2,000 pounds. San Diego - $3.00 per 2,000 pounds. Sacramento ) San Francisco) Stockton ) - $6.80 per 2,000 pounds. Oakland ) The subject Board Order and Ordinance were approved as to form by the City Attorney. Very truly yours, APPROVED AND SUBMITTED: ^, ,.,.._,, September 17, 197^* 0. Grindrod ^General Manager 40 Rates in Cents Item No, Vehicles, motor, self-propelling, viz.: (see Exception) Automobiles, pleasure, passenger, commercial, or freight, including chassis, freight trailers or freight semi-trailers, not boxed or crated, S.U. on own wheels, per ton of 2,000 pounds. (When boxed or crated, Merchandise, N.O.S, rates will apply.) First 20,000 units (Subject to Note Next 20,000 units (Subject to Note 1) Over 40,000 units (Subject to Note Note 1: - Rate applies only on import vehicles, unloaded from automobile carriers at a single automobile receiving facility, destined to dealers, during a twelve consecutive month period. Exception: - Does not include agricultural, earth-moving or road-making equipment. 678 678 535 375 415 A-37 September 17, 1975 On motion of Commissioner Ferkich the following order, amending Port of Los Angeles Tariff No. 3, adopted and prescribed by Order No. 2365, as amended, with a change in Item 415 A-37 of Section Four, was adopted and designated as Order No. 4520 of the Board of Harbor Commissioners, and the form of an ordinance approved, which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, Izumi and Kaplan (4) Noes: None. (Order No. 4520 follows, pages 42-43:) 41 September 17, 1975 42 ORDER NO. 4520 An Order of the Board of Harbor Commissioners of the City of Los Angeles amending Port of Los Angeles Tariff No. 3. THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LOS ANGELES DOES HEREBY ORDER AS FOLLOWS: Section 1. That Port of Los Angeles Tariff No. 3, adopted on August 30, 1950 by Order No. 2365, as amended, is further amended as follows: (a) Item No. 415 A-37 is amended to read as follows Rates in Cents Item No. Vehicles, motor, self-propelling, viz.: (See Exception). Automobiles, pleasure, passenger, commercial, or freight, including chassis, freight trailers or freight semi-trailers, not boxed or crated, S.U. on own wheels, per ton of 2,000 pounds. (When boxed or crated, Merchandise, N.O.S. rates will apply.) 678415 A-37 678 535 375 First 20,000 units (Subject to Note 1) ................................ Next 20,000 units (Subject to Note 1) ................................ Over 40,000 units (Subject to Note 1) ................................ Note 1: - Rate applies only on import vehicles, unloaded from automobile carriers at a single automobile receiving facility, destined to dealers, during a twelve consecutive month period. Exception: - Does not include agricultural, earth-moving or road-making equipment. Section 2. That the amendments set forth in Section 1 shall become effective on the thirty-first day after the publication of the Oridnance approving this Order. September 17, 1975 1 43 Section 3. That the Secretary is hereby authorized and directed to certify to the adoption of this Order by the Board of Harbor Commissioners and to transmit a copy thereof to the Council for its approval as prescribed by Section 139(h) of the City Charter. TO FORM JackfL.jWells, Asst. WDG:aa -2- September 17, 1975 RECOMMENDATION ON APPLICATION This matter had been OF WILLIAMS, DIMOND & COMPANY FOR FIVE-YEAR PERMIT continued from the GENERAL MANAGER meeting of September 10, 1975) wherein a report of the Acting Supervisor of Property Management, as approved and submitted by the General Manager, on application from Williams, Dimond & Company for a 5-year permit to use the two story Harbor Department office building presently under Preferential Berth Assignment No. 304, rear of Berth 178, Wilmington, was presented and continued to the meeting of September 17, 1975, for receipt of an Environmental Report. At the meeting held today, the above matter was again presented. (Report follows, pages 45-46:) 44 September 17, 1975 45 September 2, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: Application of Williams, Dimond & Co. for a 5-year permit to use the two-story Harbor Department office building presently under Preferential Berth Assignment No. 304. Rear of Berth 178, Wilmington. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners resolve to: (1) declare the proposed occupancy a Class l(w) Categorical Exemption in accordance with the City Guidelines for the Implementation of the California Environmental Quality Act of 1970; and (2) authorize the General Manager to issue a 30-day revocable permit on the following basic terms and conditions: Term: 30-day revocable permit, noncancellable for one year. Area: (building) 12,288 s.f. Total land area, 54,650 s.f. Purposes and Uses: Maintenance and operation of offices to be used in connection with the shipping industry. Compensation: $3,686.40 per month. Effective Date: October 1, 1975. 45 September 17, 1975 46 Mr. F. B. Crawford -2- September 2, 1975 DISCUSSION: The subject application was presented to the Board of Harbor Commissioners at its meeting held August 20, 1975, and was referred to the General Manager for recommendation. Williams, Dimond & Co. has been occupying the offices within this building for many years. Williams, Dimond is now withdrawing from the operation of terminal managers at Berths 176- 181 and is transferring these operating rights to Crescent Wharf & Warehouse Company. A new preferential berth assignment will be granted to Crescent for the use of the transit sheds and adjacent lands for terminalling. Williams, Dimond desires to retain all of its existing accounting and executive offices at its present location. The office building, along with the adjacent parking area, has been deleted from the proposed assignment to Crescent and will remain with Williams, Dimond. The proposed rate for the offices will continue at the Tariff rate of 30$ p/sf per month. The adjacent parking area is included at no charge to be used in connection with the occupied offices. The Harbor Environmental Scientist has determined that this proposed occupancy qualifies for a Categorical Exemption pursuant to the City Guidelines for the Implementation of the California Environmental Quality Act of 1970. Respectfully submitted, SRD:jd CONCURRED IN BY: S. R. DILLENBECK Supervisor of Property Management R. W. KENNEDY Director of Port Operations Ji APPROVED AND SUBMITTED: />/?' .^ ' .' t-I^-^-T^KL^-**. *. B. CRAWFORD General Manager 46 September 17, 1975 47 On motion of Commissioner Ferkich it was RESOLVED, That in accordance with the foregoing report, the proposed occupancy be declared a Class l(w) Categorical Exemption in accordance with the City Guidelines for the Implementation of the California Environmental Quality Act of 1970; and that the General Manager be authorized to issue a 30-day revocable permit to the subject applicant on the basic terms and conditions as set forth in the report; which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, Izumi and Kaplan (4) Noes: None. 47 September 17, 1975 RECOMMENDATION ON APPLICATION This matter had been OF ZORKA NIZETICH FOR FIVEYEAR LEASE continued from the GENERAL MANAGER meeting of September 10, 1975, wherein a report of the Supervisor of Property Management, as approved and submitted by the General Manager, on application from Zorka Nizetich for a five-year lease to succeed Lease No. 213, Order No. 4070, Wilmington, was presented and continued to the meeting of September 17, 1975. At the meeting held today, the above matter was again presented. (Report follows, pages 49-50:) 48 September 17, 1975 49 September 3, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: Application of Zorka Nizetich for a five-year lease to succeed Lease No. 213, Order No. 4070, Wilmington. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners resolve to: 1. declare the proposed occupancy a Class 1 (p) Categorical Exemption in accordance with the City Guidelines for the Implementation of the California Environmental Quality Act of 1970; and 2. authorize preparation of the subject lease on the following terms and conditions: Term: 5 years beginning September 1, 1975 Area: (land) 5,468 s.f. Purposes and Uses: operating and maintaining a building owned by the lessee for a grocery store, restaurant, and cocktail lounge and for purposes incidental thereto. Compensation: $123 per month or 5% of the gross receipts, whichever is greater, derived from the operation of the restaurant and cocktail lounge. September 17, 1975 50 Mr. F. B. Crawford 7 September 3, 1975 DISCUSSION: The subject application was presented to the Board at its meeting held June 4, 1975 and was referred to the General Manager for recommendation. The above compensation is based on the rate of 27$ p/sf per year which is derived from a 93 annual rate of return applied to the estimated land value of $3.00 p/sft This rate and value are the same for the other properties in this district. Ms. Nizetich has been operating this small business here for the convenience of the cannery workers and local business people since 1958 and her brother, Vincent Thomas, was a prior tenant in this same business. The Environmental Scientist has determined that this proposed occupancy qualifies for a Categorical Exemption pursuant to the City Guidelines for the Implementation of the California Environmental Quality Act of 1970. Respectfully submitted, ' S. R. DILLENBECK Supervisor of Property Management ETC:vm CONCURRED IN BY: R. W. KENNEDY Director of Port Operations APPROVED AND SUBMITTED: OR F. B. CRAWFORD General Manager 50 September 17, 1975 51 On motion of Commissioner Ferkich it was RESOLVED, That in accordance with the foregoing report, the proposed occupancy be declared a Class l(p) Categorical Exemption in accordance with the City Guidelines for the Implementation of the California Environmental Quality Act of 1970; and that preparation of the lease be authorized on the basic terms and conditions as set forth in the report; which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, Izumi and Kaplan (4) Noes: None. 51 September 17, 1975 52 REPORT REGARDING Report of the City AMENDMENT TO SALARY RESOLUTION NO. 5 Attorney, forwarding CITY ATTORNEY for adoption a resolution amending Salary Resolution No. 5 (N.S.), was presented. (Report follows, page 53:) 52 September 17, 1975 OF CtTY ATTORNEY 53 JACK <-. WELLS ,*;S.STANTC.TY LtLA L. COX HARBOR UIVIStON P. O. POX )5! SAN PEORO. CALIFORNIA 9O733 WINSTON F TYLER FRANK D. WAGNER OtPUTYClTY ATTORNEYS ATTORNEYS FOR ,0 Of HARBOR COMM)SS)ONERS AnEA <2)3< AREA '2)3) 775-323! O32-724) BURT PtNES OTY ATTORNEY THE HONORABLE BOARD OF HARBOR COMMISSIONERS Honorable Members: SUBJECT: Amendment to Salary Resolution No. 5 RECOMMENDATION: That the Board adopt the attached resolution amending Salary Resolution No. 5 (N.S.). DISCUSSION: Section 1 of the proposed amendment changes the class title of Principal Deputy City Attorney to DivisLon ChLef Deputy City Attorney. In this way the class title of deputLes compensated at Salary Schedule 77 and assLgned to the Harbor Department will be the same as the class title for deputies compensated at this level and assigned to our main office. This change will affect two deputies' titles, but Lnvolves no change in compensation or any additional cost. The amendment also adds a posLtion "to be employed as needed" in the class of PrLncLpal Deputy CLty Attorney at Salary Schedule 75. This salary level is identical to the level of compensatLon for deputies employed in our main office under this title. The purpose of this change is to allow the promotion of one incumbent Deputy IV to a salary level of Schedule 75 instead of Schedule 77. Section 2 of the proposed amendment changes the wording of an existing note to reflect the change in class titles set forth in Section 1. Very truly yours, BURT PiNES, City Attorney JACg/L. WELLS Assistant City Attorney Attachment. 53 September 17, 1975 54 On motion of Commissioner Ferkich the following resolution, amending Salary Resolution No. 5 (N.S.), Schedule "A" of Section 9 by changing the class title of Principal Deputy City Attorney to Division Chief Deputy City Attorney, as set forth therein, was adopted; which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, Izumi and Kaplan (4) Noes: None. (Resolution No. 3992 follows, page 55=) 54 September 17, 1975 55 RESOLUTION NO. 3992 Resolution amending Salary Resolution No. 5 (N.S.) BE IT RESOLVED by the Board of Harbor Commissioners of the City of Los Angeles as follows: Section 1. That Schedule "A" of Section 9 of Salary Resolution No. 5 (N.S.), adopted by the Board of Harbor Commissioners, as amended, be and the same is hereby amended, by deleting: 4 0504 Principal Deputy City Attorney 77 TO BE EMPLOYED AS NEEDED 1 0504 Principal Deputy City Attorney and by adding in lieu thereof 4 0505 Division Chief Deputy City Attorney TO BE EMPLOYED AS NEEDED 1 0504 Principal Deputy City Attorney 77 77 75 Section 2. That Subsection (i) of Section 10 of Salary Resolution No. 5 (N.S.), adopted by the Board of Harbor Commissioners, as amended, be and the same is hereby amended, to read: (i) A person employed in the class of Division Chief Deputy City Attorney, Code 0505, when regularly assigned to act for the Senior Assistant City Attorney Civil, Code 0515, in the absence of the latter, shall receive salary at the corresponding step of the second salary schedule higher than the schedule prescribed for his class. APPROVED AS TO FORM Septe/mb&r 17, 1975 BURT /PIN^SA CiiV '. WELLS, Assistant 9/17/75 pb ! REPORT OF THE Mr. Fred B. Crawford, GENERAL MANAGER General Manager, reported and discussed the following matters: (1) Nothing of an emergency nature to report to the Board today. (2) The Commissioners were advised of the plans made for the dinner to be held Friday, September 19, in San Francisco, in honor of the delegation from the China Council for the promotion of international trade. (3) A distribution of the statement of condition of the unappropriated balance as of September 10, 1975, requested by Commissioner Kaplan, was made to the Board members. (Report follows, page 57:) 56 September 17, 1975 57 UNAPPROPRIATED BALANCE STATEMENT OF CONDITION as of Sept. 10, 1975 Unappropriated Balance, July 1, 1975 July 16, 1975 July 16, 1975 August 6, 1975 August 20, 1975 August 27, 1975 September 10,1975 Appropriation for additional All Risk Insurance Premium Appropriation for Travel to Headquarters - Shin I. Lin Appropriation for Retroactive Pay for Engineers & Architects Appropriation for Magazine and Newspaper Advertising Appropriation for additional Fire Insurance Premium Appropriation for General Salary Raises September 10, 1975 Appropriation for Agreement with URS Research Company Unappropriated Balance, September 10, 1975 PENDING ITEMS: Appropriation for Cargo Protective Council Agreement Appropriation for Water and Power Agreement Appropriation for Pacific Trade Center Agreement $ 4,489,704. 82,000. 2,750. 35,000, 6,000. 461,448. 752,000. 185,000. $ 2,965,506. $ 4,750. 260,600. 51,000. EC:np 9/15/75 57 September 17, 1975 58 AMENDMENT TO TRAVEL On motion of Commissioner AUTHORIZATION Kaplan it was RESOLVED, That Resolution No. 3974, adopted August 20, 1975, be amended by the addition of Commissioner Nate DiBiasi's name in the paragraph which authorizes the other four named Commissioners to attend the American Association of Port Authorities meeting and convention, September 21-25, 1975, in Montreal, Canada; which motion was seconded by Commissioner Ferkich and carried by the following vote: Ayes: Heim, Ferkich, Izumi and Kaplan (4) Noes: None. 58 September 17, 1975 59 REPORT ON JAPAN TRIP Commissioner George Izumi and Mr. Robert D. Kleist, Director of Trade Development, reported on the recent trade development trip to Japan which was made by them and Councilman Robert C. Farrell for the following primary objectives: to participate in the Japan-American Conference of Mayors and Chambers of Commerce Presidents at Sapporo, Japan; to attend the anniversary celebration of the Los Angeles-Nagoya Sister City Affiliation at Nagoya, Japan; to visit certain shipping lines, exporters and importers who are present and prospective users of the Port of Los Angeles; and to make goodwill visits to other Cities and Ports in Japan. 59 September 17, 1975 60 REPORT OF COMMISSIONERS (1) On inquiry of Commissioner Kaplan, discussion was held as to whether financial information should be included in future Harbor Department annual reports. (2) President Heim announced that the Board of Harbor Commissioners does not anticipate a meeting next Wednesday, September 24, 1975, due to an apparent lack of quorum because of the AAPA convention being held in Montreal, Canada, which most of the Commissioners and key staff will be attending. Commissioner DiBiasi returned at this time and was in attendance the remainder of the meeting. (3) President Heim requested a status report concerning the following items: (a) CRA Project; (b) Use of Ferry Building as a Museum; (c) LNG Facility; and (d) Use of Harbor Department facility by DAS. (4) Commissioner DiBiasi reported that the Container Tax Bill was signed by Governor Brown this week. 60 September 17, 1975 61 RECOMMENDATION ON APPLICATION This matter had been P & H MARINE SERVICES, INC. FOR 4 1/3 YEAR PERMIT continued from the GENERAL MANAGER meeting of September 10, 1975, wherein a report of the Supervisor of Property Management, as approved and submitted by the General Manager, on application from P & H Marine Services, Inc. for 4 1/3 year permit to occupy the land and improvements at Berth 192, Wilmington, was presented and continued to the meeting of September 17, 1975. At the meeting held today, the above matter was again presented. (Report follows, pages 62-64:) 61 September 17, 1975 62 August 28, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: Application of P & H Marine Services, Inc., for a 4 1/3 year permit to occupy the land and improvements at Berth 192, Wilmington. RECOMMENDATION: It is respectfully rec( resolve to: emended that the Honoj^ble Board of Harbor Commissioners (1) file the subject applicative^; anj (2) instruct the City Attorney ttfe'hforce the judgment against Mr. Edward Lee Hixson to remove him i/om the^remises previously held under Revocable Permit No. 1106 and the/area occupies^ by Mr. Hixson, which was previously granted to Mobil Oil ./Corporation by Pet-mit No. 160. DISCUSSION: The subject application was presented to the Board of Harbor Commissioners at its meeting held August 21, 1974. In August of 1974, the Board of Harbor Commissioners instructed the City Attorney to pursue an unlawful detainer action against Edward Lee Hixson to remove him from the premises which he had previously held pursuant to Revocable Permits Nos. 1064 and 1106, which were terminated in May of 1973. At the same time, the Board authorized the General Manager, through the Property Management Division, to conduct preliminary negotiations for the mutual termination of the permit to Mobil Oil Corporation for the marine oil service station at Berth 192 to accommodate the processing of a lease agreement with P & H Marine Services, Inc. This agreement, as consummated, Hill provide Edward Lee Hixson, a principal in P & H Marine Services, Inc., an area to operate, and, therefore, he would no longer need the areas previously covered under the terminated revocable permits. 62 September 17, 1975 Ji 63 Mr. F. B. Crawford -2- August 28, 1975 DISCUSSION (COnt'd.) By letter dated October 15, 1974, P & H was advised that we were in the process of terminating Mobil's Permit to the marine service station and offered to rent the property to P & H for $505 per month, with certain other conditions required to be satisfied prior to the issuance of a permit. One of the conditions was a 6-month rental deposit, another condition was that P & H must obtain a surety bond to guarantee restoration of the premises in an amount not less than $25,000. It was also stated that it was necessary for P & H to provide the necessary insurance coverage to indemnify the Harbor Department for any possible liability. On February 11, 1975, Property Management submitted a Board authorization letter to the Board outlining the basic terms and conditions of a proposed new 4-year permit, which had been agreed to by P & H. However, at the Board meeting the Harbor Environmental Scientist requested that the Board authorization be delayed until such time as further information could be gathered from Water Quality Control. For this reason, the Board authorization letter was withdrawn and to be resubmitted. On March 19, 1975, Property Management mailed the proposed Permit No. 304 to P & H for execution. On April 9, 1975, we were advised that P & H's insurance had been cancelled. On May 12, 1975, a revised permit was sent to P & H for its execution. This included certain elements that the attorney for Mr. Hixson wished revised and in which we concurred. Since we had not received any response from P & H in complying with the permit, on June 11, 1975, the attached letter was mailed to P & H requesting that they comply with the terms as set forth in the letter or we would recommend filing of their application. The items referred to in the letter were all items which had been agreed to prior to the permit, mainly, paying all back due rental, carrying the proper amount of insurance, a transfer of the ownership of the improvements from Mobil to P & H, a list of the officers of the corporation. All of the conditions referred to in this letter were to have been performed prior to June 20, 1975. On June 23, 1975, Mr. Hixson brought in the rentals requested with the statement that he had requested insurance binders and the bond from his insurance brokers. On August 6, 1975, Mr. Hixson, along with his attorney, Kenny Gale, came to my office and discussed the bond requirements. At that time I told Mr. Hixson that a bond was necessary due to his financial conditions in the past which had been very unstable. If a bond was not provided by August 27, 1975, I would recommend to the Board to deny and file his application. He statedapproximately $200,000 was owed to him and that he would have no trouble obtaining the bond; and if worse came to worse, he would post $25,000 in cash, which I agreed would be acceptable to this Department. September 17, 1975 64 Mr. F. B. Crawford -3- August 28, 1975 DISCUSSION (Cont'd.) As of August 28, 1975, the bond has not been submitted to the Harbor Department. It is my opinion that since Mr. Hixson had not supplied the necessary bond, and I doubt his bonding capacity, that the Board should file his application for the use of this property and pursue his removal from all Harbor premises. Respectfully submitted, S. R. DILLENBECK Acting Supervisor of Property Management SRQ:jd CONCURRED IN BY: R. M. KENNEDY Director of Port Operations APPROVED AND SUBMITTED: F. B. CRAWFORD General Manager September 17, 1975 65 Following the appearance of Mr. Hixson and after considerable discussion, on motion of Commissioner Ferkich it was RESOLVED, That the recommendation contained in the foregoing report not be adopted and that the application of P & H Marine Services, Inc. for a permit to occupy Harbor Department land and water areas at Berth 192 be accepted; which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan (5) Noes: None. ! 65 September 17, 1975 66 COMMUNICATION REGARDING Communication from SALARY SURVEY OF HARBOR DEPARTMENT Dr. C. Erwin Piper, DR. C. ERWIN PIPER, CITY ADMINISTRATIVE City Administrative OFFICER Officer, regarding salary survey of a number of positions within the Harbor Department and recommendation of appropriate salary for those positions, was presented. Messrs. Robert E. Milne and Steven A. Morgan, members of the CAO's Office, appeared and answered questions concerning the salary adjustment recommendations contained in their audit report of August 27, 1975- Considerable discussion was held on several of the top management classes to obtain the criteria that were used by the CAO's Office in arriving at the conclusions and the substantiating facts that led to the conclusions. The representatives of the CAO's Office were requested to supply a written statement with additional detailed information on specific criteria used in the recommendations for positions listed on Attachment "A"; this report to be made available to the affected employees for their comments; and this entire matter to be presented to the Board for reconsideration on October 1, 1975. Commissioner Izumi was excused during the above presentation and did not return the remainder of the meeting. 66 September 17, 1975 67 REPORT REGARDING IMPLEMENTATION OF 1975-76 SALARY AND BENEFIT ADJUSTMENTS FOR EMPLOYEES REPRESENTED BY THE LOS ANGELES BUILDING AND CONSTRUCTION TRADES COUNCIL GENERAL MANAGER Report of the Acting Personnel Director, forwarding for adoption a resolution amending Salary Resolution No. 5 (N.S.), was approved and submitted by the General Manager. (Report follows, pages 68-69:) 67 September 17, 1975 PORT OF LO: BOARD OF HARBOR COMMtSStONERS MAIL ADDRESS' P.O. BOX'S) 90733 LAPORT 632-724! (213) 775-323! HEIM PRESIDENT ROY S. FERKtCH VICE PRESIDENT NATE DlBtASt COMMISSIONER GEORGE )ZUM) MRS. GENE KAPLAN COMMtSSIONSR TSUYOKO OTA SECRETARY OTY OF LOS ANGELES TOM BRADLEY MAYOR September 11, 1975 Mr. Fred B. Crawford General Manager Dear Mr. Crawford: SUBJECT: IMPLEMENTATION OF 1975-76 SALARY AND BENEFIT ADJUSTMENTS FOR EMPLOYEES REPRESENTED BY THE LOS ANGELES BUILDING AND CONSTRUCTION TRADES COUNCIL RECOMMENDATION: THAT THE BOARD ADOPT THE ATTACHED RESOLUTION AMENDING SALARY RESOLUTION NO. 5 (N.S.) TO PROVIDE 1975-76 SALARY ADJUSTMENTS FOR THE ABOVE EMPLOYEES TRANSMITTAL: RESOLUTION AMENDING SALARY RESOLUTION NO. 5 (N.S.) DISCUSSION: On September 10, 1975, salary and benefit adjustments were adopted by the Board for most Harbor Department employees. At that time, it was indicated that adjustments for the remaining employees would be recommended to the Board as soon as they were finalized. Accordingly, negotiated agreements covering employees represented by the Building Trades Council have recently been reached and are now recommended for adoption. These agreements affect employees in various rank and file and supervisory construction craft positions, as follows: Representation Unit Building Trades Rank & File Supervisory Building Trades Total Positions No. of Positions 89 11 100 The agreements provide for the same salary and benefit adjustments as those provided for Council-controlled employees. The salary increases average approximately 7.9% and are effective September 1, ]975. The actual salaries are based on contract construction rates in private industry and provide for increases ranging from .59% to 9.79% for individual Positions. The new salary rates are incorporated in the attached amendment to Salary Resolution No. 5 (N.S.), which is recommended for adoption. 1'* *M 68 SH7P September 17, 1975 v t A PORT OF LOS ANGELES TRAVEL ^ Fred B. Crawford General Manager Page 2 69 September 11, 1975 Also provided for in the agreements are health, dental and retirement benefit increases which are substantially the same as those previously provided for other City and Department employees (i.e. up to $55/mo. health insurance subsidy; $7/mo. dental subsidy, effective April 1, 1976; and, increased retirement benefits together with reduced employee retirement contributions). These adjustments do not require amendments to our existing resolutions for implementation. Sufficient funds to cover these increases were provided for in the amount previously appropriated by the Board on September 10, 1975 for 1975-76 salary and benefit adjustments. Therefore, no additional appropriation of funds is necessary. Mlth the adjustments provided for in this report, together with the adjustments covering management employees being submitted as a separate report, all employee groups will have been recommended for 1975-76 adjustments, except for the following: Employee Group Inspectors' Unit City Attorney Personnel Total No. Employees 8 19. 18 The adjustments for employees in the Inspectors' Unit are still being negotiated with the employees' representative. Salary increases for City Attorney personnel are being held pending adoption of salary increases by the City Council for Council controlled City Attorney personnel. As those adjustments are finalized, they will be recommended to the Board for adoption. Very truly yours, Bill Stein Acting Personnel Director RR/dmm Ends. APPROVED P. Grazer 7 . ijirector of Port Administration APPROVED AND SUBMITTED **'B. Crawford General Manager Jl 69 September 17, 1975 70 ! On motion of Commissioner Kaplan the following resolution, amending Salary Resolution No. 5 (N.S.) to provide 1975-76 salary adjustments for those employees represented by the Los Angeles Building and Construction Trades Council, as set forth therein, was adopted; which motion was seconded by Commissioner Ferkich and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi and Kaplan (4) Noes: None. (Resolution No. 3988 follows, pages 71-73:) 70 September 17, 1975 71 RESOLUTION NO. 3988 Resolution amending Schedules "G" and "H" of Section 9 of Salary Resolution No. 5 (N.S.). BE IT RESOLVED by the Board of Harbor Commissioners of the City of Los Angeles as follows: Section 1. That Schedules "G" and "H" of Section 9 of Salary Resolution No. 5 (M.S.), as amended, be and the same are hereby amended, effective September 1, 1975, to read in their entirety as shown on the attached Schedules "G" and "H". APPROVED AS TO FORM September 11, 1975 BURT PI[^s7\ity Attorney Assistant 71 September 17, 1975 72 No. of positions 1 25 5 2 9 1 12 15 2 6 2 1 2 1 1 1 3 Code Titles 3774 3344 3514 3799 3863 3451 3423-2 3553-1 3553-2 3443 3476 3864 3424-2 3444 3349 3775 3348 Biweekly Salary or Salary Schedule No. in Table t SCHEDULE "G" Building Trades Air Conditioning Mechanic Carpenter Drawbridge Operator Electrical Craft Helper Electrician Masonry Worker Painter H Pile Driver Worker I Pile Driver Worker 11 Plumber Roofer Senior Electrician Senior Painter II Senior Plumber Senior Ship Carpenter Sheet Metal Worker Ship Carpenter $816.00 $681.60 H $722.40 42 H $764.80 H 54 Note 3 $696.00 H $706.80 F $775.60 $816.00 $879.20 H $841.60 H $765.60 H $897.60 $749.60 $779.20 H $681.60 "S3 TOTAL 1 2 5 1 1 2 1 2 2 2 1 1 1 1 1 1 1 1 1 TO BE EMPLOYED AS NEEDED 3774 Air Conditioning Mechanic $816.00 3344 Carpenter $681.60 H 3344 Carpenter -CETA $681.60 H 3514 Drawbridge Operator $722.40 3799 Electrical Craft Helper 42 H 3863 Electrician $764.80 H 3451 Masonry Worker 54 Note 3 3423-2 Painter 11 $696.00 H 3553-1 Pile Driver Worker! $706.80 F 3553-2 Pile Driver Worker H $775.60 3443 Plumber $816.00 3476 Roofer $679.20 H 3864 Senior Electrician $841.60 H 3424-2 Senior Painter II $765.60 H 3444 Senior Plumber $897.60 3349 Senior Ship Carpenter $749.60 3775 Sheet Metalworker $779.20 H 3348 Ship Carpenter $681.60 3428 Sign Painter $668.00 H 72 Rev. 9/11/75 September 17, 1975 21 Schedule "G* 73 No. of posLtLons 4 2 1 1 1 1 1 Code 3346 3127-2 3865 3731 3426-2 3556 3446 TOTAL TLtle SCHEDULE"H" SupervLsory BuLLdLng Trades Carpenter SupervLsor ConstructLon and MaLntenance SupervLsor H ElectrLcLan SupervLsor .MechanLcal RepaLr General SupervLsor PaLnter SupervLsor II PLle DrLver SupervLsor Plumber SupervLsor BLweekly Salary or Salary Schedule No. Ln Table I $784.00 $995.20 $879.20 $995.20 $798.40 $810.00 $938.40 TO BE EMPLOYED AS NEEDED 2 1 1 1 . . 1 1 1 3346 3127-2 3865 3731 3426-2 3556 3446 Carpenter SupervLsor ConstructLon and MaLntenance SupervLsor 11 ElectrLcLan SupervLsor MechanLcal RepaLr General SupervLsor PaLnter SupervLsor H PLle DrLver SupervLsor Plumber SupervLsor TOTAL $784.00 $995.20 $879.20 $995.20 $798.40 $810.00 $938.40 73 Rev. 9/11/75 September .17, 1975 22 Schedule "H"rrt! 74 ON-SITE VISIT AND BRIEFING OF ACTIVITIES OF HARBOR ENGINEER'S OFFICE President Heim announced that the onsite visit and briefing of activities of the Harbor Engineer's office scheduled for today immediately following the Board meeting was postponed to October 15, 1975. 74 September 17, 1975 75 At approximately 1:10 p.m., on motion of Commissioner Ferkich it was RESOLVED, That the meeting be adjourned; which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi and Kaplan (4) Noes: None. Frederic A. Heim, President /Roy S/ Ferkich, Vice President Nate DiBlasi, Commissioner , Comssioner , Comissioner Tsuyoko/0ta, Secretary 75 September 17, 1975 FRED B. CRAM/FORD MANAGER MAIL ADDRESS: P.O. Box 15! ;,MPEDRO. CALIFORNIA 90733 CABLE ADDRESS: LAPORT (2!3) 832-724! (2!3) 775-323) PORT OF LOS ANGELES CtTY OF LOS ANGELES TOM BRADLEY MAYOR BOARD OF HARBOR COMMtSStONERS 76 FREDERtC A. HE)M PRESIDENT ROY S. FERKtCH VICE PRESIDENT NATED)B)ASt COMWJSStONER GEORGE <2UMt COMMISSIONER MRS. GENE KAPLAN COMMISSIONER TSUYOKO OTA SECRETARY September 24, 1975 NOTICE SUBJECT: MEETING OF THE BOARD OF HARBOR COMMISSIONERS DATE: WEDNESDAY, SEPTEMBER 24, 1975 The regular meeting of the Board of Harbor Commissioners set for 9 a.m. , Wednesday, September 24, 1975, in Room PM-39, Consolidated Marine Terminal, Berth 93, San Pedro, California, was not held for the lack of a quorum. All matters received to date and new reports received this week will be considered at the next meeting of the Board of Harbor Commissioners on October 1, 1975. Tsuybko Ota Secretary TO:dhc SHIP viA PORT OF LOS ANGELES TRAVEL 77 MINUTES OF REGULAR MEETING OCTOBER 1, 1975 The regular meeting of the Board of Harbor Commissioners of the City of Los Angeles was held on Wednesday, October 1, 1975, at 9:00 a.m. in Room PM-39, Consolidated Marine Terminal, Berth 93, San Pedro, California. PRESENT: President Frederic A. Heim Vice President Roy S. Ferkich Commissioner Nate DiBiasi Commissioner George Izumi Commissioner Gene Kaplan Secretary Tsuyoko Ota General Manager Fred B. Crawford Assistant General Manager Edson W. Director of Port Operations R. W. Acting Chief Harbor Engineer L. E. Schneider Acting Senior Assistant City Attorney Winston Tyler Traffic Manager Robert D. Kleist Assistant Harbor Traffic Manager Mas Ono Public Relations Director Robert Robinson Senior Public Relations Representative Mike Levitt Public Relations Representative Len Udes ABSENT: None. Clocksin Kennedy GUESTS: Mr. Masamori Kojima, Executive Assistant to Mayor Tom Bradley Mr. Anthony DiRocco, Chief Legislative Analyst's Office Mr. Wayne T. Loeb, Councilman Ferraro's Office Mr. Ronald Linsky, U.S.C. Sea Grant Dorothy Soule, U.S.C. Sea Grant Shirley Hudgins, U.S.C. Sea Grant Geri Washburn, U.S.C. Sea Grant U.S.C. Sea Grant Ms Ms Ms Mr Mr Mr Mr Mr Mr Mr. Richard Fellows, Joe Fellows Company, Inc. Lawrence G. Mallon. Don Ulsuart, U.S.C. Sea Grant Byron Washon, M.I.T. Mike Sweeney, Attorney for Marina Group Ray Rorabough, Lighthouse Yacht Landing, Inc Warren P. Newmark, Yacht Centre, Inc. October 1, 1975 78 GUESTS: Continued Ms. Frances Campbell, Colonial Yacht Anchorage, Inc. Mr. Ed. Rabbitt, Yacht Haven Mr. Agostino Camello, Colonial Yacht Anchorage, Inc. Mr. E. G. Rimkus, Cerritos Yacht Anchorage Mr. John Fleitz, Holiday Marinas, Inc. Mr. G.S. Follansbee, Jr., Colonial Yacht Anchorage, Inc. Ms. Betty Cebula, student Mr. Lloyd McPherson, boat owner Mr. Edward W. Stuck, boat owner Mr. Mikhiko Oguri, Alien Hancock Foundation Mr. Ralph E. Mitchell, ILWU Mr. John C. Crowley, J. C. Crowley & Company Mr. John Sonneborn, Pacific Telephone Company Mr. Jerry Ruhlow, Los Angeles Times Mr. Jack Baldwin, Long Beach Independent Press-Telegram Mr. Mike Daugherty, News-Pilot October 1, 1975 79 President Frederic A. Heim presided. OPENING STATEMENT Board Secretary Ota read the following statement for the Chairman: "Persons in the audience who desire to address this Board in connection with any agenda item are hereby invited to make themselves known when that agenda item is called. Persons wishing to address the Board on an item not on the agenda are hereby advised that by reason of Executive Directive No. 8 the Board will not ordinarily finally consider and decide any matter which does not appear on the published agenda. Therefore, such persons are hereby invited to submit in writing to the Secretary of the Board any matter which they wish to have the Board act upon in order that it may be placed on the agenda." PRESENTATION OF PROCLAMATION - Presentation of Mayor's NATIONAL PORT WEEK Proclamation designating the week of September 28 through October 4, 1975 as National Port Week was made by President Heim to General Manager Crawford. (Copy of the Proclamation follows, page 4:) October 1, 1975 80 .f ^irj^^, i f^^,:::!:i ^ f=^)V r^! , 'JJ,^-^^J PROCA/l/M/1 T 7 O N OF SETTEWRET? 2^ 7777?OLY;77 OC7'O7^7.7 OF 777E L'A'777:/) .S7H77f.^ ,-l.S A'.l 77 7J V THE /1A1E7?7C/1 N^^'OCA 177OA' OF 7'O7? ?*/! (77*77O7?77*77.'^ OF T77E 7AfPOR7^A'CF OF 7177;'PO7?7'7A7;H,'S77?KOF 7777f TO OtVT? N/1770N/1A 7,77-F. ,1A7 A7) COA'.S'^lf7f7?.S. 7O 7.. lfFAT OF W7H7. 7'O7? 7* y77ER7^5, T7VE PO7?r OF 7,05 /1NGEZ.ES. OA7: OF 7777:' 7..- 77VE WORLD, 77/15 7^EE,V 777F .tf.!7?7771?F 77L7^ OF 7777.' 7MC77-7C /1RLK 70 KE/!7?5, P7?OI/7/)7AY; 777Or.S'.lA7).S* O7- JORS* E5 /1ND ECOMM17CP7?O(,'7?7,.S.S* 7O7? O(7? (771'. .4A7) /15. 777E PORT 77/15 BEEN/IN 7NCRF.-1.S7AY; .SOt/RCE OF COimL'A77T PR7DE RN/17*7ON/1A W/1FF7? G.!77 H.1 r P7.7?.W7717AY; ENG/1GE 7N WORAD T7?/17)F 7N OL7? .17?/ .1 f. T777'.7?7f7iQ7?7r. 7. TOlf BR^IDAFK. 1M rOT? OF H/F C/fV OF /.OS /TWFAFS. 7)O AU 7777: H7:FA* OF5FP77Hf/i7:R 2^ 77//?OK,//O(.*m7(7 R -t. 7* H7;7:7\ 7N 7.O5 ^1A'G7.A7.5 /1A7^ t7«,f .17 /. 7.O.S .t.V/7 7.7.5 .1 RE57DFNT5 TO 7?7:F7.Fr.*T &7'ON 7777:7'O7?7'OF 7.OS .1AY,A7.^5.1A7 T70N5 TO OL'R COU.UL'A7777 5 .1A7^ O(7? 7M77.}' /./S7.S 81 PRESENTATION OF RES- Presentation of Resolution OLUTION NO. 3979 was made by President Heim to Mr. Ronald B. Linsky, Director of Sea Grant Program at the University of Southern California, congratulating him for his many outstanding contributions to the field of oceanography, and most particularly to the Port of Los Angeles through his direction of the California Sea Grant Program and other studies projects. APPROVAL OF MINUTES On motion of Commissioner OF PREVIOUS MEETING DiBiasi it was RESOLVED, That the minutes of the regular meeting of September 10, 1975 be approved as submitted; which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan (5) Noes: None. SPECIAL ORDERS OF THE DAY The Secretary advised the Board that immediately following the meeting today, there is scheduled an on-site visit and briefing of activities of the Accounting and Data Processing Divisions; and at noon there will be a Maritime Industries Luncheon at the Mary Star of the Sea Church Auditorium where Captain John H. Anthony will be the key speaker. October 1, 1975 82 PERMIT NO. 313 TO Report of the Director COLONIAL YACHT ANCHORAGE, INC. of Port Operations, forGENERAL MANAGER warding for approval Permit No. 313 for a period of twenty years, to succeed Permit No. 194, Order No. 3981, Berth 204, Wilmington, was presented and on motion of Commissioner Ferkich it was RESOLVED, That the above permit be referred to the Mayor pursuant to Executive Directive No. 3 (Old Series); which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan (5) Noes: None. (Report follows, pages 7-11:) October 1, 1975 nn-* 83 September 24, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: . Twenty-year permit to Colonial Yacht Anchorage, Inc., to succeed Permit No. 194, Order No. 3981, for the operation of a pleasure boat and yacht mooring anchorage at Berth 204, Milmlngton. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners refer the subject permit to the Mayor pursuant to Executive Directive No. 3 (old series). TRANSMITTALS: 1. The Board Order. 2. Permit No. 313. DISCUSSION: The Board of Harbor Commissioners at the meeting held March 6, 1974, authorized the General Manager, through the Property Management Division, to negotiate for new long-term permits, without benefit of public bid, with existing marina tenants. It was not considered practical or in the City's best interests to go out to public bid so as to provide for the continued occupancy, operation, and capitalization of tenant-constructed specialized improvements to assure the City uninterrupted revenues. Negotiations were held in abeyance for several months pending a consulting team's Cerritos Channel Marina Study, which was concluded in September of 1974. A meeting was scheduled on October 1, 1974, to receive a presentation of the consulting team outlining the Master Plan concept as proposed by the marina planners. A discussion was held, following the presentation, between Harbor Department staff members and marina operators. It was determined by staff that the marina plans, as proposed by the consultant team, were not economically feasible and that negotiations should continue, as authorized by the Board, with existing marina tenants. 7 October 1, 1975 84 F. B. Crawford -2- September 24, 1975 DISCUSSION (Cont'd) The subject permit was presented to the Board of Harbor Commissioners for referral to the Mayor at the meeting held July 23, 1975. The Board requested the staff to send out letters seeking preliminary comments relative to the permit arrangements with the marina operators in the Cerritos Channel area and continued the matter to the meeting of August 13, 1975. A letter dated July 24, 1975, signed by Frederic A. Heim, President, Board of Harbor Commissioners, was sent to 47 marina operators in Long Beach, Marina del Rey, King Harbor, Alamitos Bay, Orange County, and Oxnard. This letter enclosed a brief outline of the terms and conditions of the permit and requested comments on whether the terms could be improved on either as to the facilities and service to the boaters or the percentage return to the Port. Further they were requested to contact the General Manager to make relevent comments or express interest by August 5, 1975, so that a meeting could be arranged. Several letters were received and a meeting was scheduled. Of the several individuals present, in addition to existing marina tenants and staff, no proposals were made containing more advantageous terms to either the Harbor Department or boat owners. At the August 6, 1975, meeting of the Board of Harbor Commissioners, a presentation was made by Mr. Sid Robinson of the Planning & Research Division of the planning studies on the Cerritos Channel marinas. During the presentation, certain Cerritos Channel marina operators provided additional information requested by the Board. The General Manager was requested to obtain information relative to additional charges from other Cerritos Channel marina operators not represented, which information was provided to the Board August 8, 1975. On August 13, 1975, the Board resolved that all the Cerritos Channel yacht marina permits be referred back to the General Manager for modification of certain clauses and that the revised documents be returned to the Board. The basic terms and conditions of the revised term permit are consistent with those outlined in the Board authority letter dated March 6, 1974, and reflect certain modifications suggested by the Board at the August 13th meeting and is now in a form agreed to by the tenants. The basic terms and conditions are as follows: 1. The preamble was modified to include: "WHEREAS, the Permittee is the present tenant of the premises subject to this Permit, and has intimate knowledge and experience concerning the operations conducted therein; and "WHEREAS, the Board of Harbor Commissioners of the City of Los Angeles finds that there has been little interest expressed by other persons in operating the premises; and ^ October 1, 1975 85 Mr. F. B. Crawford -3- September 24, 1975 (Cont'd) "WHEREAS, the Board has previously determined, on March 6, 1974, that the Department should negotiate with Permittee since it would not be practical or in the best interest of the City to receive public bids; and "WHEREAS, the Permittee has also agreed to replace and improve the facilities on the premises;" 2. Term: Twenty (20) years, commencing November 1, 1975. 3. Purposes and Uses: Constructing, maintaining, and operating structures and facilities for the operation of a pleasure boat and yacht mooring anchorage or for dry boat storage and for purposes incidental thereto. Permittee may sell marine hardware, supplies and equipment, petroleum products (except fuels), sundry items, refreshments and soft drinks, insurance, boats, and conduct a yacht brokerage business. Permittee may also use the premises for construction, maintenance, and operation of structures and facilities, including marine ways, lifts for the building and repairing of boats and yachts, engine maintenance, service for small boats. 4. Compensation: 20% of gross receipts from yacht and boat mooring anchorage and storage rentals, yacht and dry boat storage rentals, and garage and locker rentals; plus 5% of the commissioners received or earned by Permittee as a yacht broker, plus 5% of gross profits received or earned from the sale of new or used boats. 5% of the gross receipts from all other activities. Minimum monthly compensation, payable in advance, is $3,295. The above compensation is for the first 5-year period of the permit. The percentage rentals are consistent and in line with gross receipts paid to other municipalities for similar type yacht mooring facilities, as indicated in the authority letter dated February 27, 1974. The minimum compensation is based on the last 5-year average gross receipts paid to the Harbor Department. Compensation for the succeeding 5-yaar periods are subject to renegotiation. 5. Upgrading: Permittee will be required to upgrade the flotation facilities in phases to specifications as outlined in Exhibit B of the subject permit. These specifications are the result of negotiations by the Harbor Engineer and Property Management staff, with the marina operators. 6. Time For Completion A. Waterside Improvements: All mooring facilities, including floats, gangways, anchorage of floating structures, utilities serving floats, lighting, lockers, and miscellaneous items on floats, shall be replaced within 4 years after Permittee obtains all necessary permits for such construction in marinas with the installation of a minimum of 40 slips per year. October 1, 1975 86 Mr. F. B. Crawford -4- September 24, 1975 (Cont'd) The various factors that necessitate the time and minimum yearly number of slips to be constructed are listed as follows: 1. Financing (capability, availability, etc.) 2. Continuous occupancy for all vessels during construction. 3. Limited water area for holding small craft during construction. Planning and coordination of the marina operators to accommodate each other in their respective uses of available water area. 4. Risk and liability to vessels during construction period. 5. Joint purchasing and availability of construction equipment such as, pile drivers. B. Landside Improvements: Construction and upgrading of all landside improvements shall be completed by Permittee within 3 years of the date that the City notifies the tenant of the completion of street improvements, including landscaping, utilities, and lighting improvements, to Anchorage Road and ancillary roads, Shore and Peninsula. However, Permittee shall have no obligation to make the landside improvements unless the City has substantially completed such improvements within 10 years from the effective date of this Permit. However, the Permittee is required to connect to the newly constructed main sewer line immediately upon Harbor Department's notification of the main line sewer's completion. It will be necessary for the Harbor Engineer to prepare plans and specifications and solicit bids for the improvements to Anchorage Road and the ancillary roads, Shore and Peninsula. Board authority for expenditures of such funds to accomplish the Harbor Department's proposed improvements will be requested as a separate project at a later date. The establishment of Department financial priorities will control the schedule for the proposed improvements. The staff will prepare a standard form letter for the marina operator who has agreed to notify the Harbor Department monthly of his performance progress in obtaining financing, design, and obtaining permits for the time period prior to and during construction. The staff will also provide a standard form for the marina operator to report to the General Manager his schedule of rates and prices charged to customers and any changes that may occur thereafter. 10 October 1, 1975 87 Mr. F. B. Crawford -5- September 24, 1975 DISCUSSION (Cont'd) The subject Permit was prepared and approved as to form by the City Attorney and accepted by the Permittee. The Board Order was also approved as to form by the City Attorney. Respectfully submitted, RWK:jd Attach. R. W. KENNEDY Director of Port Operations APPROVED AND SUBMITTED: F. B. CRAUFORD General Manager 11 October 1, 1975 88 PERMIT NO. 314 TO JOE Report of the Director FELLOWS COMPANY, INC. GENERAL MANAGER of Port Operations, forwarding for approval Permit No. 314 for a period of twenty years, to succeed Permit No. 34, Order No. 3366, Berth 202, Wilmington, was presented and on motion of Commissioner Ferkich it was RESOLVED, That the above permit be referred to the Mayor pursuant to Executive Directive No. 3 (Old Series); which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan (5) Noes: None. (Report follows, pages 13-17:) 12 October 1, 1975 89 September 24, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: Twenty-year permit to Joe Fellows Company, Inc., to succeed Permit No. 34, Order No. 3366, for the operation of a pleasure boat and yacht mooring anchorage at Berth 202, Wilmington. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners refer the subject permit to the Mayor pursuant to Executive Directive No. 3 (old series). TRANSMITTALS: 1. The Board Order. 2. Permit No. 314. DISCUSSION^ The Board of Harbor Commissioners at the meeting held March 6, 1974, authorized the General Manager, through the Property Management Division, to negotiate for new long-term permits, without benefit of public bid, with existing marina tenants. It was not considered practical or in the City's best interests to go out to public bid so as to provide for the continued occupancy, operation, and capitalization of tenant-constructed revenues. specialized improvements to assure the City uninterrupted Negotiations were held in abeyance for several months pending a consulting team's Cerritos Channel Marina Study, which was concluded in September of 1974. A meeting was scheduled on October 1, 1974, to receive a presentation of the consulting team outlining the Master Plan concept as proposed by the marina planners. A discussion was held, following the presentation, between Harbor Department staff members and marina operators. It was determined by staff that the marina plans, as proposed by the consultant team, were not economically feasible and that negotiations should continue, as authorized by the Board, with existing marina tenants. 13 October 1, 1975 90 . F. B. Crawford -2- September 24, 1975 niSCUSSION (Cont'd) The subject permit was presented to the Board of Harbor Commissioners for referral to the Mayor at the meeting held July 23, 1975. The Board requested the staff to send out letters seeking preliminary comments relative to the permit arrangements with the marina operators in the Cerritos Channel area and continued the matter to the meeting of August 13, 1975. A letter dated July 24, 1975, signed by Frederic A. Heim, President, Board of Harbor Commissioners, was sent to 47 marina operators in Long Beach, Marina del Rey, King Harbor, Alamitos Bay, Orange County, and Oxnard. This letter enclosed a brief outline of the terms and conditions of the permit and requested comments on whether the terms could be improved on either as to the facilities and service to the boaters or the percentage return to the Port. Further they were requested to contact the General Manager to make relevent comments or express interest by August 5, 1975, so that a meeting could be arranged. Several letters were received and a meeting was scheduled. Of the several individuals present, in addition to existing marina tenants and staff, no proposals were made containing more advantageous terms to either the Harbor Department or boat owners. At the August 6, 1975, meeting of the Board of Harbor Commissioners, a presentation was made by Mr. Sid Robinson of the Planning & Research Division of the planning studies on the Cerritos Channel marinas. During the presentation, certain Cerritos Channel marina operators provided additional information requested by the Board. The General Manager was requested to obtain information relative to additional charges from other Cerritos Channel marina operators not represented, which information was provided to the Board August 8, 1975. On August 13, 1975, the Board resolved that all the Cerritos Channel yacht marina permits be referred back to the General Manager for modification of certain clauses and that the revised documents be returned to the Board. The basic terms and conditions of the revised term permit are consistent with those outlined in the Board authority letter dated March 6, 1974, and reflect certain modifications suggested by the Board at the August 13th meeting and is now in a form agreed to by the tenants. The basic terms and conditions are as follows: 1. The preamble was modified to include: "WHEREAS, the Permittee is the present tenant of the premises subject to this Permit, and has intimate knowledge and experience concerning the operations conducted therein; and "MHEREAS, the Board of Harbor Commissioners of the City of Los Angeles finds that there has been little interest expressed by other persons in operating the premises; and 14 October 1, 1975 91 Mr. F. B. Crawford -3- September 24, 1975 niSCUSSJON (Cont'd) "WHEREAS, the Board has previously determined, on March 6, 1974, that the Department should negotiate with Permittee since it would not be practical or in the best interest of the City to receive public bids; and "HHEREAS, the Permittee has also agreed to replace and improve the facilities on the premises;" 2. Term: Twenty (20) years, commencing November 1, 1975. 3. Purposes and Uses: Constructing, maintaining, and operating structures and facilities for the operation of a pleasure boat and yacht mooring anchorage or for dry boat storage and for purposes incidental thereto. Permittee may sell marina hardware, supplies and equipment, petroleum products (except fuels), sundry items, refreshments and soft drinks, insurance, boats, and conduct a yacht brokerage business. 4. Compensation: 20% of gross receipts from yacht and boat mooring anchorage and storage rentals, yacht and dry boat storage rentals, and garage and locker rentals; plus 5% of the commissions received or earned by Permittee as a yacht broker, plus 5% of gross profits received or earned from the sale of new or used boats. 5% of the gross receipts from all other activities. Minimum compensation is $3,823 monthly in advance. The above compensation is for the first 5-year period of the permit. The percentage rentals are consistent and in line with gross receipts paid to other municipalities for similar type yacht mooring facilities, as indicated in the authority letter dated February 27, 1974. The minimum compensation is based on the last 5-year average gross receipts paid to the Harbor Department. Compensation for the succeeding 5-year periods are subject to renegotiation. 5. Upgrading: Permittee will be required to upgrade the flotation facilities in phases to specifications as outlined in Exhibit B of the subject permit. These specifications are the result of negotiations by the Harbor Engineer and Property Management staff, with the marina operators. 6. Time For Completion A. Waterside Improvements: All mooring facilities, including floats, gangways, anchorage of floating structures, utilities serving floats, lighting, lockers, and miscellaneous items on floats, shall be replaced within 5 years after Permittee obtains all necessary permits for such construction in marinas with the installation of a minimum of 40 slips per year. ^ 1 15 October 1, 1975 92 Mr. F. B. Crawford -4- September 24, 1975 (Cont'd) The various factors that necessitate the time and minimum yearly number of slips to be constructed are listed as follows: 1. Financing (capability, availability, etc.) 2. Continuous occupancy for all vessels during construction. 3. Limited water area for holding small craft during construction. Planning and coordination of the marina operators to accommodata each other in their respective uses of available water area. 4. Risk and liability to vessels during construction period. 5. Joint purchasing and availability of construction equipment such as, pile drivers. B. Landside Improvements: Construction and upgrading of all landside improvements shall be completed by Permittee within 3 years of the date that the City notifies the tenant of the completion of street improvements, including landscaping, utilities, and lighting improvements, to Anchorage Road and ancillary roads, Shore and Peninsula. However, Permittee shall have no obligation to make the landside improvements unless the City has substantially completed such improvements within 10 years from the effective date of this Permit, the Permittee is required to connect to the newly constructed line immediately upon Harbor Department's notification of the sewer's completion. However, main sewer main line It will be necessary for the Harbor Engineer to prepare plans and specifications and solicit bids for the Improvements to Anchorage Road and the ancillary roads, Shore and Peninsula. Board authority for expenditures of such funds to accomplish the Harbor Department's proposed improvements will be requested as a separate project at a later date. The establishment of Department financial priorities will control the schedule for the proposed improvements. The staff will prepare a standard form letter for the marina operator who has agreed to notify the Harbor Department monthly of his performance progress in obtaining financing, design, and obtaining permits for the time period prior to and during construction. The staff will also provide a standard form for the marina operator to report to the General Manager his schedule of rates and prices charged to customers and any changes that may occur thereafter. 16 October 1, 1975 f 1 93 Mr. F. B. Crawford -5- September 24, 1975 niSCUSSION (Cont'd) The subject Permit was prepared and approved as to form by the City Attorney and accepted by the Permittee. The Board Order was also approved as to form by the City Attorney. Respectfully submitted, RWK:jd Attach. APPROVED AND SUBMITTED F. B. CRAWFORD General Manager R. W. KENNEDY Director of Port Operations 17 October 1, 1975 94 PERMIT NO. 316 TO Report of the Director LIGHTHOUSE YACHT LANDING, INC. of Port Operations, forGENERAL MANAGER warding for approval Permit No. 316 for a period of twenty years, to succeed Permit No. 94, Order No. 3647, Berth 205-B, Wilmington, was presented and on motion of Commissioner Ferkich it was RESOLVED, That the above permit be referred to the Mayor pursuant to Executive Directive No. 3 (Old Series); which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan Noes: None. (Report follows, pages 19-23:) ''A 18 October 1, 1974 95 September 24, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: Twenty-year permit to Lighthouse Yacht Landing, Inc., to succeed Permit No. 94, Order No. 3647, for the operation of a pleasure boat and yacht mooring anchorage at Berth 205-B, Wilmington. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners refer the subject permit to the Mayor pursuant to Executive Directive No. 3 (old series). TRANSMITTALS: 1. The Board Order. 2. Permit No. 316. The Board of Harbor Commissioners at the meeting held March 6, 1974, authorized the General Manager, through the Property Management Division, to negotiate for new long-term permits, without benefit of public bid, with existing marina tenants. It was not considered practical or in the City's best interests to go out to public bid so as to provide for the continued occupancy, operation, and capitalization of tenant-constructed specialized improvements to assure the City uninterrupted revenues. Negotiations were held in abeyance for several months pending a consulting team's Cerritos Channel Marina Study, which was concluded in September of 1974. A meeting was scheduled on October 1, 1974, to receive a presentation of the consulting team outlining the Master Plan concept as proposed by the marina planners. A discussion was held, following the presentation, between harbor Department staff members and marina operators. It was determined by staff that the marina plans, as proposed by the consultant team, were not economically feasible and that negotiations should continue, as authorized by the Board, with existing marina tenants. 19 October 1, 1975 96 Mr. F. B. Crawford -2- September 24, 1975 DISCUSSION (Cont'd) s The subject permit was presented to the Board of Harbor Commissioners for referral to the Mayor at the meecing held July 23, 1975. The Board requested the staff to send out letters seeking preliminary comments relative to the permit arrangements with the marina operators in the Cerritos Channel area and continued the matter to the meeting of August 13, 1975. A letter dated July 24, 1975, signed by Frederic A. Heim, President, Board of Harbor Commissioners, was sent to 47 marina operators in Long Beach, Marina del Rey, King Harbor, Alamitos Bay, Orange County, and Oxnard. This letter enclosed a brief outline of the terms and conditions of the permit and requested comments on whether the terms could be improved on either as to the facilities and service to the boaters or the percentage return to the Port. Further they were requested to contact the General Manager to make relevent comments or express interest by August 5, 1975, so that a meeting could be arranged. Several letters were received and a meeting was scheduled. Of the several individuals present, in addition to existing marina tenants and staff, no proposals ware made containing more advantageous terms to either the Harbor Department or boat owners. At the August 6, 1975, meeting of the Board of Harbor Commissioners, a presentation was made by Mr. Sid Robinson of the Planning & Research Division of the planning studies on the Cerritos Channel marinas. During the presentation, certain Cerritos Channel marina operators provided additional information requested by the Board. The General Manager was requested to obtain information relative to additional charges from other Cerritos Channel marina operators not represented, which information was provided to the Board August 8, 1975. On August 13, 1975, the Board resolved that all the Cerritos Channel yacht marina permits be referred back to the General Manager for modification of certain clauses and that the revised documents be returned to the Board. The basic terms and conditions of the revised term permit are consistent with those outlined in the Board authority letter dated March 6, 1974, and reflect certain modifications suggested by the Board at the August 13th meeting and is now in a form agreed to by the tenants. The basic terms and conditions are as follows: 1. The preamble was modified to include: "WHEREAS, the Permittee is the present tenant of the premises subject to this Permit, and has intimate knowledge and experience concerning the operations conducted therein; and "HHEREAS, the Board of Harbor Commissioners of the City of Los Angeles finds that there has been little interest expressed by other persons in operating the premises; and 20 October 1, 1975 97 Mr. F. B. Crawford -3- Septetnber 24, 1975 DISCUSSION (Cont'd) "WHEREAS, the Board has previously determined, on March 6, 1974, that the Department should negotiate with Permittee since it would not be practical or in the vest interest of the City to receive public bids; and "WHEREAS, the Permittee has also agreed to replace and improve the facilities on the premises;" 2. Term: Twenty (20) years, commencing November 1, 1975. 3. Purposes and Uses: Constructing, maintaining, and operating structures and facilities for the operation of a pleasure boat and yacht mooring anchorage or for dry boat storage and for purposes incidental thereto. Permittee may sell marine hardware, supplies and equipment, pei'.roleum products (except fuels), sundry items, refreshments and soft drinks, insurance, boats, and conduct a yacht brokerage business. 4. Compensation: 20% of gross receipts from yacht and boat mooring anchorage and storage rentals, yachc and dry boat storage rentals, and garage and locker rentals; plus 5% of the commissions received or earned by Permittee as a yacht broker, plus 5% of gross profits received or earned from the sale of new or used boats. 5% of the gross receipts from all other activities. Minimum monthly compensation, payable in advance, is $864. The above compensation is for the first 5-year period of the permit. The percentage rentals are consistent and in line with gross receipts paid to other municipalities for similar type yacht mooring facilities, as indicated in the authority letter dated February 27, 1974. The minimum compensation is based on the last 5-year average gross receipts paid to the Harbor Department. Compensation for the succeeding 5-year periods are subject to renegotiation. 5. Upgrading: Permittee will be required to upgrade the flotation facilities in phases to specifications as outlined in Exhibit 3 of the subject permit. These specifications are the result of negotiations by the Harbor Engineer and Property Management staff, with the marina operators. 6. Time for Completion A. Waterside Improvements: All mooring facilities, including floats, gangways, anchorage of floating structures, utilities serving floats, lighting, lockers, and miscellaneous items on floats, shall be replaced within 4 years after Permittee obtains all necessary permits for such construction in marinas with the installation of a minimum o'f 24 slips per year. 21 October 1, 1975 *tl 98 . F. B. Crawford -4- September 24, 1975 DISCUSSION (Cont'd) The various factors that necessitate the time and minimum yearly number of slips to be constructed are listed as follows: 1. Financing (capability, availability, etc.) 2. Continuous occupancy for all vessels during construction. 3. Limited water area for holding small craft during construction. Planning and coordination of the marina operators to accommodate each other in their respective uses of available water area. 4. Risk and liability to vessels during construction period. 5. Joint purchasing and availability of construction equipment such as, pile drivers. B. Landsida Improvements: Construction and upgrading of all landsida improvements shall be completed by Permittee within 3 years of the date that the City notifies the tenant of the completion of street improvements, including landscaping, utilities, and lighting improvements, to Anchorage Road and ancillary roads, Shore and Peninsula. However, Permittee shall have no obligation to make the landside improvements unless the City has substantially completed such improvements within 10 years from the effective date of this Permit. However, the Permittee is required to connect to the newly constructed main sewer line immediately upon Harbor Department's notification of the main line sewer's completion. It will be necessary for the Harbor Engineer to prepare plans and specifications and solicit bids for the improvements to Anchorage Road and the ancillary roads, Shore and Peninsula. Board authority for expenditures of such funds to accomplish the Harbor Department's proposed improvements will be requested as a separate project at a later date. The establishment of Department financial priorities will control the schedule for the proposed improvements. The staff will prepare a standard form letter for the marina operator who has agreed to notify the Harbor Department monthly of his performance progress in obtaining financing, design, and obtaining permits for the time period prior to and during construction. The staff will also provide a standard form for the marina operator to report to the General Manager his schedule of rates and prices charged to customers and any changes that may occur thereafter. 22 October 1, 1975 111 99 Mr. F. B. Crawford -5- September 24, 1975 DISCUSSION (Cont'd) The subject Permit was prspared and approved as to form by the City Attorney and accepted by the Permittee. The Board Order -was also approved as to form by the City Attorney. Respectfully submitted, v RWK:jd Attach. APPROVED AND SUBMITTED: F. B. CRAHFORO General Manager R. U. KENNEDY Director of Port Operations 23 October 1, 1975 100 PERMIT NO. 317 TO ALBERT Report of the Director PEREL AND D. NORMAN HERWIT dba PACIFIC YACHT LANDING of Port Operations, forGENERAL MANAGER warding for approval Permit No. 317 for a period of twenty years, to succeed Permit No. 107, Order No. 3691, Berth 203, Wilmington, was presented and on motion of Commissioner Ferkich it was RESOLVED, That the above permit be referred to the Mayor pursuant to Executive Directive No. 3 (Old Series); which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan Noes: None. (Report follows, pages 25-29:) 24 October 1, 1975 101 September 24, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: Twenty-year permit to Albert Perel and D. Norman Herwit dba Pacific Yacht Landing to succeed Permit No. 107, Order No. 3691, for the operation of a pleasure boat and yacht mooring anchorage at Berth 203, Wilmington. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners refer the subject permit to the Mayor pursuant to Executive Directive No. 3 (old series). TRANSMITTALS: 1 . The Board Order. 2. Permit No. 317. The Board of Harbor Commissioners at the meeting held March 6, 1974, authorized the General Manager, through the Property Management Division, to negotiate for new long-term permits, without benefit of public bid, with existing marina tenants. It was not considered practical or in the City's best interests to go out to public bid so as to provide for the continued occupancy, operation, and capitalization of tenant-constructed specialized improvements to assure the City uninterrupted revenues. negotiations were held in abeyance for several months pending a consulting team's Cerritos Channel Marina Study, which was concluded in September of 1974. A meeting was scheduled on October 1, 1974, to receive a presentation of the consulting team outlining the Master Plan concept as proposed by the marina planners. A discussion was held, following the presentation, between Harbor Department staff members and marina operators. It was determined by staff that the marina plans, as proposed by the consultant team, were not economically feasible and that negotiations should continue, as authorized by the Board, with existing marina tenants. '*!' 25 October 1, 1975 102 Mr. F. B. Crawford -2- September 24, 1975 DISCUSSION (Cont'd) The subject permit was presented to the Board of Harbor Commissioners for referral to the Mayor at the meeting held July 23, 1975. The Board requested the staff to send out letters seeking preliminary comments relative to the permit arrangements with the marina operators in the Cerritos Channel area and continued the matter to the meeting of August 13, 1975. A letter dated July 24, 1975, signed by Frederic A. Heim, President, Board of Harbor Commissioners, was sent to 47 marina operators in Long Beach, Marina del Rev, King Harbor, Alamitos Bay, Orange County, and Oxnard. This letter enclosed a brief outline of the terms and conditions of the permit and requested comments on whether the terms could be improved on either as to the facilities and service to the boaters or the percentage return to the Port. Further they were requested to contact the General Manager to make re!event comments or express interest by August 5, 1975, so that a meeting could be arranged. Several letters were received and a meeting was scheduled. Of the several individuals present, in addition to existing marina tenants and staff, no proposals were made containing more advantageous terms to either the Harbor Department or boat owners. At the August 6, 1975, meeting of the Board of Harbor Commissioners, a presentation was made by Mr. Sid Robinson of the Planning & Research Division of the planning studies on the Cerritos Channel marinas. During the presentation, Channel marina operators provided additional information Board. The General Manager was requested to obtain informaadditional charges from other Cerritos Channel marina operawhich information was provided to the Board August 8, certain Cerritos requested by the tion relative to tors not represented, 1975. On August 13, 1975, the Board resolved that all the Cerritos Channel yacht marina permits be referred back to the General Manager for modification of certain clauses and that the revised documents be returned to the Board. The basic terms and conditions of the revised term permit are consistent with those outlined in the Board authority letter dated March 6, 1974, anci reflect certain modifications suggested by the Board at the August 13th meeting and is now in a form agreed to by the tenants. The basic terms and conditions are as follows: 1. The preamble was modified to include: "WHEREAS, the Permittee is the present tenant of the premises subject to this Permit, and has intimate knowledge and experience concerning the operations conducted therein; and "WHEREAS, the Board of Harbor Corrmissioners of the City of Los Angeles finds that there has been little interest expressed by other persons in operating the premises; and 26 October 1, 1975 103 Mr. F. B. Crawford -3- Septembar 24, 1975 DISCUSSION (Cont'd) "WHEREAS, the Board has previously determined, on March 6, 1974, that the Department should negotiate with Permittee since it would not bs practical or in the vest interest of the City to receive public bids; and "WHEREAS, the Permittee has also agreed to replace and improve the facilities on the premises;" 2. Term: Twenty (20) years, commencing November 1, 1975. 3. Purposes and Uses: Constructing, maintaining, and operating structures and facilities for the operation of a pleasure boat and yacht mooring anchorage or for dry boat storage and for purposes incidental thereto. Permittee may sell marine hardware, supplies and equipment, petroleum products (except fuels), sundry items, refreshments and soft drinks, insurance, boats, and conduct a yacht brokerage business. 4. Compensation: 20% of gross receipts from yacht and boat mooring anchorage and storage rentals, yacht and dry boat storage rentals, and garage and locker rentals; plus 5% of the commissions received or earned by Permittee as a yacht broker, plus 5% of gross profits received or earned from the sale of new or used boats. 5% of the gross receipts from all other activities. Minimum monthly compensation, payable in advance, is $1,710. The above compensation is for the first 5-year period of the permit. The percentage rentals are consistent and in line with gross receipts paid to other municipalities for similar type yacht mooring facilities, as indicated in the authority letter dated February 27, 1974. The minimum compensation is based on the last 5-year average gross receipts paid to the Harbor Department. Compensation for the succeeding 5-year periods are subject to renegotiation. Upgrading: Permittee '.-.'ill be required to upgrade the flotation facilities in phases to specifications as outlined in Exhibit B of the subject permit. These specifications are the result of negotiations by the Harbor Engineer and Property Management staff, with the marina operators. Time for Completion A. Waterside Improvements: All mooring facilities, including floats, gangways, anchorage of floating structures, utilities serving floats, lighting, lockers, and miscellaneous items on floats, shall be replaced within 5years after Permittee obtains all necessary permits for such construction in marinas with the installation of a minimum of 35 slips per year. 5. 6. 27 October 1, 1975 104 . F. B. Crawford -4- September 24, 1975 DISCUSSION (Cont'd) The various factors that necessitate the time and minimum yearly number of slips to be constructed are listed as follows: 1. Financing (capability, availability, etc.) 2. Continuous occupancy for all vessels during construction. 3. Limited water area for holding small craft during construction. Planning and coordination of the marina operators to accommodate each other in their respective uses of available water area. 4. Risk and liability to vessels during construction period. 5. Joint purchasing and availability of construction equipment such as, pile drivers. B. Landside Improvements: Construction and upgrading of all landside . improvements shall be completed by Permittee within 3 years of the date that the City notifies the tenant of the completion of street improvements, including landscaping, utilities, and lighting improvements, to Anchorage Road and ancillary roads, Shore and Peninsula. However, Permittee shall have no obligation to make the landside improvements unless the City has substantially completed such improvements within 10 years from the effective date of this Permit. However, the Permittee is required to connect to the newly constructed main sewer line immediately upon Harbor Department's notification of the main line sewer's completion. It will be necessary for the Harbor Engineer to prepare plans and specifications and solicit bids for the improvements to Anchorage Road and the ancillary roads, Shore and Peninsula. Board authority for expenditures of such funds to accomplish the Harbor Department's proposed improvements will be requested as a separate project at a later date. The establishment of Department financial priorities will control the schedule for the proposed improvements. The staff will prepare a standard form letter for the marina operator who has agreed to notify the Harbor Department monthly of his performance progress in obtaining financing, design, and obtaining permits for the time period prior to and during construction. The staff will also provide a standard form for the marina operator to report to the General Manager his schedule of rates and prices charged to customers and any changes that may occur thereafter. 28 October 1, 1975 105 Mr. F. B- Crawford -5- September 24, 1975 (Cont'd) The subject Permit was prepared and approved as to form by the City Attorney and accepted by the Permittee. The Board Order was also approved as to form by the City Attorney. Respectfully submitted, R. M. KENNEDY Director of Port Operations RWK:jd Attach. APPROVED AND SUBMITTED: F. B. CRAHFORO General Manager 29 October 1, 1975 106 PERMIT NO. 318 TO EDWIN Report of the Director G. RIMKUS dba CERRITOS YACHT ANCHORAGE of Port Operations, forGENERAL MANAGER warding for approval Permit No. 196 to Edwin G. Rimkus dba Cerritos Yacht Anchorage for a period of twenty years, to succeed Permit No. 196, Order No. 3993, Berth 204, Wilmington, was presented and on motion of Commissioner Ferkich it was RESOLVED, That the above permit be referred to the Mayor pursuant to Executive Directive No. 3 (Old Series); which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan (5) Noes: None. (Report follows, pages 31-35:) 30 October 1, 1975 107 September 24, 1975 Yacht Anchorage to succeed of a pleasure boat and yacht Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: Twenty-year permit to Edwin G. Rimkus dba Cerritos Permit No. 196, Order No. 3993, for the operation mooring anchorage at Berth 204, Wilmington. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Ccmnissioners refer the subject permit to the Mayor pursuant to Executive Directive No. 3 (old series). TRAHSMITTALS: 1. The Board Order. 2. Permit No. 318. DISCUSSION: The Board of Harbor Commissioners at the meeting held March 6, 1974, authorized the General Manager, through the Property Management Division, to negotiate for new long-term permits, without benefit of public bid, with existing marina tenants. It was not considered practical or in the City's best interests to go out to public bid so as to provide for the continued occupancy, operation, and capitalization of tenant-constructed specialized improvements to assure the City uninterrupted revenues. Negotiations were held in abeyance for several months pending a consulting team's Cerritos Channel Marina Study, which was concluded in September of 1974. A meeting was scheduled on October 1, 1974, to receive a presentation of the consulting team outlining the Master Plan concept as proposed by the marina planners. A discussion was held, following the presentation, between Harbor Department staff members and marina operators. It was determined by staff that the marina plans, as proposed by the consultant team, were not economically feasible and that negotiations should continue, as authorized by the Board, with existing marina tenants. 31 October 1, 1975 108 Mr. F. 3. Crawford -2- September 24, 1975 DISCUSSION (Cont'd) The subject permit was presented to the Board of Harbor Commissioners for referral to the Mayor at the meeting held July 23, 1975. The Board requested the staff to send out letters seeking preliminary comments relative to the permit arrangements with the marina operators in the Cerritos Channel araa and continued the matter to the meeting of August 13, 1975. A letter dated July 24, 1975, signed by Frederic A. Heim, President, Board of Harbor Commissioners, was sent to 47 marina operators in Long Beach, Marina del Ray, King Harbor, Alamitos Bay, Orange County, and Oxnard. This letter enclosed a brief outline of the terms and conditions of the permit and requested comments on whether the terms could be improved on either as to the facilities and service to the boaters or the percentage return to the Port. Further they were requested General Manager to make relevent comments or express interest by so that a meeting could be arranged. Several letters were to contact the August 5, 1975 received and a meeting was scheduled. addition to existing marina ing more advantageous terms to either Of the several individuals present, in tenants and staff, no proposals were made containthe Harbor Department or boat owners, At the August 5, 1975, meeting of the Board of Harbor Commissioners, a presentation was made by Mr. Sid Robinson of the Planning & Research Division of the planning studies on the Cerritos Channel marinas. During the presentation, certain Cerritos Channel marina operators provided additional information requested by the Board. The General Manager was requested to obtain information relative to additional charges from other Cerritos Channel marina operators not represented, which information was provided to the Board August 8, 1975. On August 13, 1975, the Board resolved that all the Cerritos Channel yacht marina permits be referred back to the General Manager for modification of certain clauses and that the revised documents be returned to the Board. The basic terms and condiLions of the revised term permit are consistent with those outlined in the Board authority letter dated March 6, 1974, and reflect certain modifications suggested by the Board at the August 13th meeting and is now in a form agreed to by the tenants. The basic terms and conditions areas follows: 1. The preamble was modified to include: "WHEREAS, the Permittee is the present tenant of the premises subject to this Permit, and has intimate knowledge and experience concerning the operations conducted therein; and "WHEREAS, the Board of Harbor Commissioners of the City of Los Angeles finds that there has been.little interest expressed by other persons in operating the premises; and 32 October 1, 1975 109 Mr. F. B. Crawford -3- Septamh^r 24, 1975 DISCUSSION (Cont'd) . . "WHEREAS, the Board has previously determined, on March 6, 1974, that the Department should negotiate with Permittee since it would not be practical or in the vest interest of the City to receive public bids; and "WHEREAS, the Permittee has also agreed to replace and improve the facilities on the premises;" 2. Term: Twenty (20) years, commencing November 1, 1975. 5. 6. 33 Purposes and Uses: Constructing, maintaining, and operating structures and facilities for ths operation of a pleasure boat and yacht mooring anchorage or for dry boat storage and for purposes incidental thereto. Permittee may sell marine hardware, supplies and equipment, petroleum products (except fuels), sundry items, refreshments and soft drinks, insurance, boats, and conduct a yacht brokerage business. Compensation: 20% of gross receipts from yacht and boat mooring anchorage and storage rentals, yacht and dry boat storage rentals, and garage and locker rentals; plus 5% of the commissions received or earned by Permittee as a yacht broker, plus 5% of gross profits received or earned from the sale of new or used boats. 5% of the gross receipts from all other activities. Minimum monthly compensation, payable in advance, is $1,051. The above compensation is for the first 5-year period of the permit. The percentage rentals are consistent and in line with gross receipts paid to other municipalities for similar type yacht mooring facilities, as indicated in the authority letter dated February 27, 1974. The minimum compensation is based on the last 5-year average gross receipts paid to the Harbor Department. Compensation for the succeeding 5-year periods are subject to renegotiation. Upgrading: Permittee will be required to upgrade the flotation facilities in phases to specifications as outlined in Exhibit B of the subject permit. These specifications are the result of negotiations by the Harbor Engineer and Property Management staff, with the marina operators. Time for Completion A. Waterside Improvements: All mooring facilities, including floats, gangways, anchorage of floating structures, utilities serving floats, lighting, lockers, and miscellaneous items on floats, shall be replaced within 4years after Permittee obtains all necessary permits, for such construction in marinas with the installation of a minimum of 30 slips per year. October 1, 1975 110 . F. B. Crawford -4- September 24, 1975 DISCUSSION (Cont'd) The various factors that necessitate the time and minimum yearly number of slips to be constructed are listed as follows: 1. Financing (capability, availability, etc.) 2. Continuous occupancy for all vessels during construction. 3. Limited water area for holding small craft during construction. Planning and coordination of the marina operators to accoiwnodate each other in their respective uses of available water area. 4. Risk and liability to vessels during construction period. 5. Joint purchasing and availability of construction equipment such as, pile drivers. rj B. Landside Improvements: Construction and upgrading of all landside improvements shall be completed by Permittee within 3 years of the date that the City notifies the tenant of the completion of street improvements, including landscaping, utilities, and lighting improvements, to Anchorage Road and ancillary roads, Shore and Peninsula. However, Permittee shall have no obligation to make the landside improvements unless the City has substantially completed such improvements within 10 years from the effective date of this Permit. However, the Permittee is required to connect to the newly constructed main sewer line immediately upon Harbor Department's notification of the main line sewer's completion. It will be necessary for the Harbor Engineer to prepare plans and specifications and solicit bids for the improvements to Anchorage Road and the ancillary roads, Shore and Peninsula. Board authority for expenditures of such funds to accomplish the Harbor Department's proposed improvements will be requested as a separate project at a later date. The establishment of Department financial priorities will control the schedule for the proposed improvements. The staff will prepare a standard form letter for the marina operator who has agreed to notify the Harbor Department monthly of his performance progress in obtaining financing, design, and obtaining permits for the time period prior to and during construction. The staff will also provide a standard form for the marina operator to report to the General Manager his schedule of rates and prices charged to customers and any changes that may occur thereafter. 34 October 1, 1975 Ill . F. B. Crawford -5- September 24, 1975 (Cont'd) subiect Permit was prepared and approved as to form by the City Attorney accepted Sthe Permittee. The Board Order was also approved as to -form by the City Attorney. Respectfully submitted, Attach. R. U. KENNEDY Director of Port Operations APPROVED AND SUBMITTED: F. B. CRAMFORD General Manager 35 October 1, 1975 112 PERMIT NO. 319 TO EDWARD Report of the Director F. RABBITT AND ROBERT L. DUNI dba YACHT HAVEN of Port Operations, forGENERAL MANAGER warding for approval Permit No. 319 to Edward F. Rabbitt and Robert L. Duni doing business as Yacht Haven for a period of twenty years, to succeed Permit No. 106, Order No. 3695, Berth 202, Wilmington, was presented and on motion of Commissioner Ferkich it was RESOLVED, That the above permit be referred to the Mayor pursuant to Executive Directive No. 3 (Old Series); which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan Noes: None. (Report follows, pages 37-41:) 36 October 1, 1975 113 September 24, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: Twenty-year permit to Edward F. Rabbittand Robert L. Duni dba Yacht Haven to succeed Permit No. 106, Order No. 3695, for the operation of a pleasure boat and yacht mooring anchorage at Berth 202, Wilmington. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners refer the subject permit to the Mayor pursuant to Executive Directive No. 3 (old series). TRANSMITTALS: 1. The Board Order. 2. Permit No. 319. DISCUSSION: The Board of Harbor Commissioners at the meeting held March 6, 1974, authorized the General Manager, through the Property Management Division, to negotiate for new long-term permits, without benefit of public bid, with existing marina tenants. It was not considered practical or in the City's best interests to go out to public bid so as to provide for the continued occupancy, operation, and capitalization of tenant-constructed specialized improvements to assure the City uninterrupted revenues. Negotiations were held in abeyance for several months pending a consulting team's Cerritos Channel Marina Study, which was concluded in September of 1974. A meeting was scheduled on October 1, 1974, to receive a presentation of the consulting team outlining the Master Plan concept as proposed by the marina planners. A discussion was held, following the presentation, between Harbor Department staff members and marina operators. It was determined by staff that the marina plans, as proposed by the consultant team, were not economically feasible and that negotiations should continue, as authorized by the Board, with existing marina tenants. 37 October 1, 1975 114 Mr. F. B. Crawford -2- September 24, 1975 DISCUSSION (Cont'd) The subject permit was presented to the Board of Harbor Commissioners for referral to the Mayor at the meeting held July 23, 1975. The Board requested the staff to send out letters seeking preliminary comments relative to the permit arrangements with the marina operators in the Cerritos Channel area and continued the matter to the meeting of August 13, 1975. A letter dated July 24, 1975, signed by Frederic A. Heim, President, Board of Harbor Commissioners, was sent to 47 marina operators in Long Beach, Marina del Rey, King Harbor, Alamitos Bay, Orange County, and Oxnard. This letter enclosed a brief outline of the terms and conditions of the permit and requested comments on whether the terms could be improved on either as to the facilities and service to the boaters or the percentage return to the Port. Further they were requested to contact the General Manager to make relevent comments or express interest by August 5, 1975, so that a meeting could be arranged. Several letters were received and a meeting was scheduled. Of the several individuals present, in addition to existing marina tenants and staff, no proposals were made containing more advantageous terms to either the Harbor Department or boat owners. At the August 6, 1975, meeting of the Board of Harbor Commissioners, a presentation was made by Mr. Sid Robinson of the Planning & Research Division of the planning studies on the Cerritos Channel marinas. During the presentation, certain Cerritos Channel marina operators provided additional information requested by the Board. The General Manager was requested to obtain information relative to additional charges from other Cerritos Channel marina operators not represented, which information was provided to the Board August 8, 1975. On August 13, 1975, the Board resolved that all the Cerritos Channel yacht marina permits be referred back to the General Manager for modification of certain clauses and that the revised documents be returned to the Board. The basic terms and conditions of the revised term permit are consistent with those outlined in the Board authority letter dated March 6, 1974, and reflect certain modifications suggested by the Board at the August 13th meeting and ! is now in a form agreed to by the tenants. The basic terms and conditions < are as follows: 1. The preamble was modified to include: "WHEREAS, the Permittee is the present tenant of the premises subject to this Permit, and has intimate knowledge and experience concerning the operations conducted therein; and "WHEREAS, the Board of Harbor Commissioners of the City of Los Angeles finds that there has been little interest expressed by other persons in operating the premises; and 38 October 1, 1975 115 Mr. F. B. Crawford -3- September 24, 1975 MSCUSSION (Cont'd) "WHEREAS, the Board has previously determined, on March 6, 1974, that the Department should negotiate with Permittee since it would not be practical or in the best interest of the City to receive public bids; and "WHEREAS, the Permittee has also agreed to replace and improve the facilities on the premises;" 2. Term: Twenty (20) years, commencing November 1, 1975. 3. Purposes and Uses: Constructing, maintaining, and operating structures and facilities for the operation of a pleasure boat and yacht mooring anchorage or for dry boat storage and for purposes incidental thereto. Permittee may sell marine hardware, supplies and equipment, petroleum products (except fuels), sundry items, refreshments and soft drinks, insurance, boats, and conduct a yacht brokerage business. Permittee may also use the premises for the operation of a building for a restaurant and bar for the sale of beverages, including alcoholic beverages. 4. Compensation: 20% of gross receipts from yacht and boat mooring anchorage and storage rentals, yacht and dry boat storage rentals, and garage and locker rentals; plus 5% of the commissions received or earned by Permittee as a yacht broker,plus 5% of gross profits received or earned from the sale of new or used boats. 5% of the gross receipts from all other activities. 3^% of the gross receipts from the operation of a restaurant and bar, including sale of beverages, including alcoholic beverages. Minimum monthly compensation, payable in advance, is $2,367. The above compensation is for the first 5-year period of the permit. The percentage rentals are consistent and in line with gross receipts paid to other municipalities for similar type yacht mooring facilities, as indicated in the authority letter dated February 27, 1974. The minimum compensation is based on the last 5-year average gross receipts paid to the Harbor Department. Compensation for the succeeding 5-year periods are subject to renegotiation. 5. Upgrading: Permittee will be required to upgrade the flotation facilities in phases to specifications as outlined in Exhibit B of the subject permit. These specifications are the result of negotiations by the Harbor Engineer and Property Management staff, with the marina operators. 6. Time For Completion A. Waterside Improvements: All mooring facilities, including floats, gangways, anchorage of floating structures, utilities serving floats, lighting, lockers, and miscellaneous items on floats, shall be replaced within 5 years after Permittee obtains all necessary permits for such construction in marinas with the installation of a minimum of 35 slips per year. 39 October 1, 1975 116 Mr. F. B. Crawford -4- September 24, 1975 DISCUSSION (Cont'd) The various factors that necessitate the time and minimum yearly number of slips to be constructed are listed as follows: 1. Financing (capability, availability, etc.) 2. Continuous occupancy for all vessels during construction. 3. Limited water area for holding small craft during construction. Planning and coordination of the marina operators to accommodate each other in their respective uses of available water area. 4. Risk and liability to vessels during construction period. 5. Joint purchasing and availability of construction equipment such as, pile drivers. B. Landside Improvements: Construction and upgrading of all landside improvements shall be completed by Permittee within 3 years of the date that the City notifies the tenant of the completion of street improvements, including landscaping, utilities, and lighting improvements, to Anchorage Road and ancillary roads, Shore and Peninsula. However, Permittee shall have no obligation to make the landside improvements unless the City has substantially completed such improvements within 10 years from the effective date of this Permit. However, the Permittee is required to connect to the newly constructed main sewer line immediately upon Harbor Department's notification of the main line sewer's completion. It will be necessary for the Harbor Engineer to prepare plans and specifications and solicit bids for the improvements to Anchorage Road and the ancillary roads, Shore and Peninsula. Board authority for expenditures of such funds to accomplish the Harbor Department's proposed improvements will be requested as a separate project at a later date. The establishment of Department financial priorities will control the schedule for the proposed improvements. The staff will prepare a standard form letter for the marina operator who has agreed to notify the Harbor Department monthly of his performance progress in obtaining financing, design, and obtaining permits for the time period prior to and during construction. The staff will also provide a standard form for the marina operator to report to the General Manager his schedule of rates and prices charged to customers and any changes that may occur thereafter. October 1, 1975 117 Mr. F. B. Crawford -5- September 24, 1975 DISCUSSION (Cont'd) The subject Permit was prepared and approved as to form by the City Attorney and accepted by the Permittee. The Board Order was also approved as to form by the City Attorney. Respectfully submitted, RWK:jd Attach. APPROVED AND SUBMITTED: F. B. CRAWFORD General Manager R7H. KENNEDY ^ --V / Director of Port Operations ,v" tl 41 October 1, 1975 118 PERMIT NO. 320 TO Report of the Director YACHT CENTRE, INC. GENERAL MANAGER of Port Operations, forwarding for approval Permit No. 320 to Yacht Centre, Inc. for a period of twenty years, to succeed Permit No. 193, Order No. 3998, Berth 204, Wilmington, was presented and on motion of Commissioner Ferkich it was RESOLVED, That the above permit be referred to the Mayor pursuant to Executive Directive No. 3 (Old Series); which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan (5) Noes: None. (Report follows, pages 43-47:) r;i 42 October 1, 1975 119 September 24, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: Twenty-year permit to Yacht Centre, Inc., to succeed Permit No. 193, Order No. 3998, for the operation of a pleasure boat and yacht mooring anchorage at Berth 204, Wilmington. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners refer the subject permit to the Mayor pursuant to Executive Directive No. 3 (old series). TRANSMITTALS: 1. The Board Order. 2. Permit No. 320. DISCUSSION: The Board of Harbor Commissioners at the meeting held March 6, 1974, authorized the General Manager, through the Property Management Division, to negotiate for new long-term permits, without benefit of public bid, with existing marina tenants. It was not considered practical or in the City's best interests to go out to public bid so as to provide for the continued occupancy, operation, and capitalization of tenant-constructed specialized improvements to assure the City uninterrupted revenues. Negotiations were held in abeyance for several months pending a consulting team's Cerritos Channel Marina Study, which was concluded in September of 1974. A meeting was scheduled on October 1, 1974, to receive a presentation of the consulting team outlining the Master Plan concept as proposed by the marina planners. A discussion was held, following the presentation, between Harbor Department staff members and marina operators. It was determined by staff that the marina plans, as proposed by the consultant team, were not economically feasible and that negotiations should continue, ss authorized by the Board, with existing marina tenants. 43 October 1, 1975 120 Mr. F. B*. Crawford -2- September 24, 1975 DISCUSSION (Cortt'd) The subject permit was presented to the Board of Harbor Commissioners for referral to the Mayor at the meeting held July 23, 1975. The Board requested the staff to send out letters seeking preliminary comments relative to the permit arrangements with the marina operators in the Cerritos Channel area and continued the matter to the meeting of August 13, 1975. A letter dated July 24, 1975, signed by Frederic A. Heim, President, Board of Harbor Commissioners, was sent to 47 marina operators in Long Beach, Marina del Rey, King Harbor, Alamitos Bay, Orange County, and Oxnard. This letter enclosed a brief outline of the terms and conditions of the permit and requested comments on whether the terms could be improved on either as to the facilities and service to the boaters or the percentage return to the Port. Further they were requested to contact the General Manager to make relevent comments or express interest by August 5, 1975, so that a meeting could be arranged. Several letters were received and a meeting was scheduled. Of the several individuals present, in addition to existing marina tenants and staff, no proposals were made containing more advantageous terms to either the Harbor Department or boat owners. At the August 6, 1975, meeting of the Board of Harbor Commissioners, a presentation was made by Mr. Sid Robinson of the Planning & Research Division of the planning studies on the Cerritos Channel marinas. During the presentation, certain Cerritos Channel marina operators provided additional information requested by the Board. The General Manager was requested to obtain information relative to additional charges from other Cerritos Channel marina operators not represented, which information was provided to the Board August 8, 1975. On August 13, 1975, the Board resolved that all the Cerritos Channel yacht marina permits be referred back to the General Manager for modification of certain clauses and that the revised documents be returned to the Board. The basic terms and conditions of the revised term permit are consistent with those outlined in the Board authority letter dated March 6, 1974, and reflect certain modifications suggested by the Board at the August 13th meeting and is now in a form agreed to by the tenants. The basic terms and conditions are as follows: 1. The preamble was modified to include: "WHEREAS, the Permittee is the present tenant of the premises subject to this Permit, and has intimate knowledge and experience concerning the operations conducted therein; and "WHEREAS, the Board of Harbor Commissioners of the City of Los Angeles finds that there has been little interest expressed by other persons in operating the premises; and 44 October 1, 1975 121 Mr. F. B. Crawford DISCUSSION (Cont'd) -3- September 24, 1975 "WHEREAS, the Board has previously determined, on March 6, 1974, that the Department should negotiate with Permittee since it would not be practical or in the vest interest of the City to receive public bids; and "WHEREAS, the Permittee has also agreed to replace and improve the facilities on the premises;" 2. Term: Twenty (20) years, commencing November 1, 1975. 3. 4. 5. 6. 45 Purposes and Uses: Constructing, maintaining, and operating structures and facilities for the operation of a pleasure boat and yacht mooring anchorage or for dry boat storage and for purposes incidental thereto. Permittee may sell marine hardware, supplies and equipment, petroleum products (except fuels), sundry items, refreshments and soft drinks, insurance, boats, and conduct a yacht brokerage business. Compensation: 20% of gross receipts from yacht and boat mooring anchorage and storage rentals, yacht and dry boat storage rentals, and garage and locker rentals; plus 5% of the commissions received or earned by Permittee as a yacht broker, plus 5% of gross profits received or earned from the sale of new or used boats. 5% of the gross receipts from all other activities. Minimum monthly compensation, payable in advance, is $3,820. The above compensation is for the first 5-year period of the permit. The percentage rentals are consistent and in line with gross receipts paid to other municipalities for similar type yacht mooring facilities, as indicated in the authority letter dated February 27, 1974. The minimum compensation is based on the last 5-year average gross receipts paid to the Harbor Department. Compensation for the succeeding 5-year periods are subject to renegotiation. Upgrading: Permittee will be required to upgrade the flotation facilities in phases to specifications as outlined in Exhibit B of the subject permit. These specifications are the result of negotiations by the Harbor Engineer and Property Management staff, with the marina operators. Time for Completion A. Waterside Improvements: All mooring facilities, including floats, gangways, anchorage of floating structures, utilities serving floats, lighting, lockers, and miscellaneous items on floats, shall be replaced within 5years after Permittee obtains all necessary permits for such construction in marinas with the installation of a minimum of 40 slips per year. October 1, 1975 k *< 122 Mr. F. B. Crawford -4- September 24, 1975 OISCUSSION (Cont'd) The various factors that necessitate the time and minimum yearly number of slips to be constructed are listed as follows: 1. Financing (capability, availability, etc.) 2. Continuous occupancy for all vessels during construction. 3. Limited water area for holding small craft during construction. Planning and coordination of the marina operators to accormiodate each other in their respective uses of available water area. 4. Risk and liability to vessels during construction period. 5. Joint purchasing and availability of construction equipment such as, pile drivers. B. Landside Improvements: Construction and upgrading of all landside improvements shall be completed by Permittee within 3 years of the date that the City notifies the tenant of the completion of street improvements, including landscaping, utilities, and lighting improvements, to Anchorage Road and ancillary roads, Shore and Peninsula. However, Permittee shall have no obligation to make the landside improvements unless the City has substantially completed such improvements within 10 years from the effective date of this Permit. However, the Permittee is required to connect to the newly constructed main sewer line immediately upon Harbor Department's notification of the main line sewer's completion. It will be necessary for the Harbor Engineer to prepare plans and specifications and solicit bids for the improvements to Anchorage Road and the ancillary roads, Shore and Peninsula. Board authority for expenditures of such funds to accomplish the Harbor Department's proposed improvements will be requested as a separate project at a later date. The establishment of Department financial priorities will control the schedule for the proposed improvements. The staff will prepare a standard form letter for the marina operator who has agreed to notify the Harbor Department monthly of his performance progress in obtaining financing, design, and obtaining permits for the time period prior to and during construction. The staff will also provide a standard form for the marina operator to report to the General Manager his schedule of rates and prices charged to customers and any changes that may occur thereafter. ^ 46 October 1, 1975 123 Mr. F. B. Crawford -5- September 24, 1975 DISCUSSION (Cont'd) The subject Permit was prepared and approved as to form by the City Attorney and accepted by the Permittee. The Board Order was also approved as to form by the City Attorney. Respectfully RWK:jd Attach. APPROVED AND SUBMITTED: F. B. CRAWFORD General Manager R. W. KENNEDY Director of Port Operations ( 4 , 47 October 1, 1975 124 PERMIT NO. 321 TO Report of the Director HOLIDAY MARINAS, INC. GENERAL MANAGER of Port Operations, forwarding for approval Permit No. 321 to Holiday Marinas, Inc. for a period of twenty years, to succeed Permit No. 40, Order No. 3417, Berth 201, Wilmington, was presented and on motion of Commissioner Ferkich it was RESOLVED, That the above permit be referred to the Mayor pursuant to Executive Directive No. 3 (Old Series); which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan (5) Noes: None. (Report follows, pages 49-53:) 48 October 1, 1975 *'* 125 September 24, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: Twenty-year permit to Holiday Marinas, Inc., to succeed Permit No. 40, Order No. 3417, for the operation of a pleasure boat and yacht mooring anchorage at Berth 201, Milmington. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners refer the subject permit to the Mayor pursuant to Executive Directive No. 3 (old series). TRANSMITTALS: 1. The Beard Order. 2. Permit No. 321. DISCUSSION: The Board of Harbor Commissioners at the meeting held March 6, 1974, authorized the General Manager, through the Property Management Division, to negotiate for new long-term permits, without benefit of public bid, with existing marina tenants. It was not considered practical or in the City's best interests to go out to public bid so as to provide for the continued occupancy, operation, and capitalization of tenant-constructed specialized improvements to assure the City uninterrupted revenues. Negotiations were held in abeyance for several months pending a consulting team's Cerritos Channel Marina Study, which was concluded in September of 1974. A meeting was scheduled on October 1, 1974, to receive a presentation of the consulting team outlining the Master Plan concept as proposed by the marina planners. A discussion was held, following the presentation, between Harbor Department staff members and marina operators. It was determined by staff that the marina plans, as proposed by the consultant team, were not economically feasible and that negotiations should continue, as authorized by the Board, with existing marina tenants. 49 October 1, 1975 126 Mr. f. B. Crawford -2- September 24, 1975 DISCUSSION (Cont'd) The subject permit was presented to the Board of Harbor Commissioners for referral to the Mayor at the meeting held July 23, 1975. The Board requested the staff to send out letters seeking preliminary comments relative to the permit arrangements with the marina operators in the Cerritos Channel area and continued the matter to the meeting of August 13, 1975. A letter dated July 24, 1975, signed by Frederic A. Heim, President, Board of Harbor Commissioners, was sent to 47 marina operators in Long Beach, Marina del Rey, King Harbor, Alamitos Bay, Orange County, and Oxnard. This letter enclosed a brief outline of the terms and conditions of the permit and requested comments on whether the terms could be improved on either as to the facilities and service to the boaters or the percentage return to the Port. Further they were requested to contact the General Manager to make relevent comments or express interest by August 5, 1975, so that a meeting could be arranged. Several letters were received and a meeting was scheduled. Of the several individuals present, in addition to existing marina tenants and staff, no proposals were made containing more advantageous terms to either the Harbor Department or boat owners. At the August 6, 1975, meeting of the Board of Harbor Commissioners, a presentation was made by Mr. Sid Robinson of the Planning & Research Division of the planning studies on the Cerritos Channel marinas. During the presentation, certain Cerritos Channel marina operators provided additional information requested by the Board. The General Manager was requested to obtain information relative to additional charges from other Cerritos Channel marina operators not represented, which information was provided to the Board August 8, 1975. On August 13, 1975, the Board resolved that all the Cerritos Channel yacht marina permits be referred back to the General Manager for modification of certain clauses and that the revised documents be returned to the Board. The basic terms and conditions of the revised term permit are consistent with those outlined in the Board authority letter dated March 6, 1974, and reflect certain modifications suggested by the Board at the August 13th meeting and is now in a form agreed to by the tenants. The basic terms and conditions are as follows: 1. The preamble was modified to include: "WHEREAS, the Permittee is the present tenant of the premises subject to this Permit, and has intimate knowledge and experience concerning the operations conducted therein; and "WHEREAS, the Board of Harbor Commissioners of the City of Los Angeles finds that there has been little interest expressed by other persons in operating the premises; and r\! tr< .-gat a**t^W '^" 50 October 1, 1975 Mr. F. B. Crawford -3- 127 September 24, 1975 DISCUSSION (Cont'd) "WHEREAS, the Board has previously determined, on March 6, 1974, that the Department should negotiate with Permittee since it would not be practical or in the vest interest of the City to receive public bids; and . "WHEREAS, the Permittee has also agreed to replace and improve the facilities on the premises;" 2. Term: Twenty (20) years, commencing November 1, 1975. 3. Purposes and Uses: Constructing, maintaining, and operating structures and facilities for the operation of a pleasure boat and yacht mooring anchorage or for dry boat storage and for purposes incidental thereto. Permittee may sell marine hardware, supplies and equipment, petroleum products (except fuels), sundry items, refreshments and soft drinks, insurance, boats, and conduct a yacht brokerage business. 4. Compensation: 20% of gross receipts from yacht and boat mooring anchorage and storage rentals, yacht and dry boat storage rentals, and garage and locker rentals; plus 5% of the commissions received or earned by Permittee as a yacht broker, plus 5% of gross profits received or earned from the sale of new or used boats. 5% of the gross receipts from all other activities. Minimum monthly compensation, payable in advance, is $1,823. The above compensation is for the first 5-year period of the permit. The percentage rentals are consistent and in line with gross receipts paid to other municipalities for similar type yacht mooring facilities, as indicated in the authority letter dated February 27, 1974. The minimum compensation is based on the last 5-year average gross receipts paid to the Harbor Department. Compensation for the succeeding 5-year periods are subject to renegotiation. 5. Upgrading: Permittee will be required to upgrade the flotation facilities in phases to specifications as outlined in Exhibit B of the subject permit. These specifications are the result of negotiations by the Harbor Engineer and Property Management staff, with the marina operators. 6. Time for Completion A. Waterside Improvements: All mooring facilities, including floats, gangways, anchorage of floating structures, utilities serving floats, lighting, lockers, and miscellaneous items on floats, shall be replaced within 4years after Permittee obtains all necessary permits for such construction in marinas with the installation of a minimum of 35 slips per year. 51 October 1, 1975 128 F. B. Crawford -4- September 24, 1975 DISCUSSION (Cont'd) The various factors that necessitate the time and minimum yearly number of slips to be constructed are listed as follows: 1. Financing (capability, availability, etc.) 2. Continuous occupancy for all vessels during construction. 3. Limited water area for holding small craft during construction. Planning and coordination of the marina operators to accommodate each other in their respective uses of available water area. 4. Risk and liability to vessels during construction period. 5. Joint purchasing and availability of construction equipment such as, pile drivers. B. Landside Improvements: Construction and upgrading of all landside improvements shall be completed by Permittee within 3 years of the date that the City notifies the tenant of the completion of street improvements, including landscaping, utilities, and lighting improvements, to Anchorage Road and ancillary roads, Shore and Peninsula. However, Permittee shall have no obligation to make the landside improvements unless the City has substantially completed such improvements within 10 years from the effective date of this Permit. However, the Permittee is required to connect to the newly constructed main sewer line immediately upon Harbor Department's notification of the main line sewer's completion. It will be necessary for the Harbor Engineer to prepare plans and specifications and solicit bids for the improvements to Anchorage Road and the ancillary roads, Shore and Peninsula. Board authority for expenditures of such funds to accomplish the Harbor Department's proposed improvements will be requested as a separate project at a later date. The establishment of Department financial priorities will control the schedule for the proposed improvements. The staff will prepare a standard form letter for the marina operator who has agreed to notify the Harbor Department monthly of his performance progress in obtaining financing, design, and obtaining permits for the time period prior to and during construction. The staff will also provide a standard form for the marina operator to report to the General Manager his schedule of rates and prices charged to customers and any changes that may occur thereafter. 52 October 1, 1975 129 Mr. F. B. Crawford -5- September 24, 1975 DISCUSSION (Cont'd) The subject Permit was prepared and approved as to form by the City Attorney and accepted by the Permittee. The Board Order was also approved as to form by the City Attorney. Respectfully submitted, RWK:jd Attach. R. M. KENNEDY Director of Port Operations APPROVED AND SUBMITTED: F. B. CRAWFORD General Manager 53 October 1, 1975 130 Representatives from the Cerritos Channel Marinas were present in connection with the foregoing Cerritos Marina permits. A suggestion was made that a joint newsletter be prepared and sent to the boat owners at the Cerritos Channel Marinas explaining what is planned and to report the status of the improvements of the area. All previously continued Board reports concerning the Cerritos Channel Marinas were received and ordered filed. M 54 October 1, 1975 131 APPLICATION FOR Application from Todd REVOCABLE PERMIT TODD SHIPYARDS Shipyards Corporation CORPORATION dated September 11, 1975, for a revocable permit for use of certain Harbor lands for purposes incidental to the shipbuilding industry, was presented and referred to the General Manager for recommendation. RECOMMENDATION ON APPLICATION Report of the Supervisor OF TODD SHIPYARDS CORPORATION FOR A REVOCABLE PERMIT of Property Management GENERAL MANAGER on application from Todd Shipyards Corporation for a revocable permit, was approved and submitted by the General Manager. (Report follows, pages 56-57:) 55 October 1, 1975 132 September 18, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: Application of Todd Shipyards Corporation for a revocable permit to use the premises formerly occupied by Regan Offshore International at the rear of Berth 102, San Pedro. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners resolve to: (1) declare the proposed occupancy a Class l(c) Categorical Exemption in accordance with the City Guidelines for the Implementation of the California Environmental Quality Act of 1970; and (2) authorize the General Manager to issue an amendment to existing Revocable Permit No. 1221 on the following basic terms and conditions: Additional Area: (land) 130,889 s.f. Purposes and Uses: Storage of materials used in the shipbuilding industry and for employee parking. Additional Compensation: $2,699 per month. Effective Date of Amendment: September 16, 1975. DISCUSSION: The subject application was presented to the Board of Harbor Commissioners at its meeting held October 1 , 1975, and referred to the General Manager for recommendation. The proposed additional area was formerly occupied by Regan Offshore International pursuant to Revocable Permit No. 1202. Regan has restored the premises, except for certain improvements consisting of a 2-story office building and surrounding paving which Todd has agreed to the ultimate restoration of these improvements. 56 October 1, 1975 133 Mr. F. B. Crawford -2- September 13, 1975 DISCUSSION (Cont'd) Todd plans to use this area for the construction and operation of a new crane, which is presently under space assignment at Berth 200 pending erection on this proposed site. Tcdd presently has a revocable permit for employee parking at the southwest corner of Regan and Keel Streets, which has been used by Todd since the Harbor Department took over the operation of the Catalina Terminal. This Revocable Permit No. 1236 will be terminated and this parcel will be returned to the Catalina Terminal area for customer parking, and Todd will improve the Regan property for employee parking and the construction of the crane. Compensation for Revocable Permit No. 1221 will be increased from $1,747 per month to $4,245 per month. The proposed additional compensation is based on the rate of 24.75<^ p/sf per annum, which reflects a 9% return on the estimated value of the land at $2.75 p/sf. The Environmental Scientist has determined that this proposed occupancy qualifies for a Categorical Exemption pursuant to the City Guidelines for the Implementation of the California Environmental Quality Act of 1970. Respectfully submitted, $RO:jd CONCURRED IN BY: S. R. DILLENBECK Supervisor of Property Management . H. KENNEDY Director of Port Operations APPROVED AND SUBMITTED: B CRAMFORD General Manager 57 October 1, 1975 134 On motion of Commissioner Ferkich, it was RESOLVED, That in accordance with the foregoing report, the proposed occupancy be declared a Class l(c) Categorical Exemption in accordance with the City Guidelines for the Implementation of the California Environmental Quality Act of 1970; and the General Manager be authorized to issue an amendment to existing Revocable Permit No. 1221 to Todd Shipyards Corporation for the use of the premises formerly occupied by Regan Offshore International at the rear of Berth 102, San Pedro, on the basic terms and conditions as set forth in the report; which motion was seconded by Commissioner Izumi and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan (5) Noes: None. RECOMMENDATION ON APPLICATION Report of the Supervisor OF ARHTUR J. BEACOM & COMPANY FOR A REVOCABLE PERMIT of Property Management on GENERAL MANAGER application from Arthur J. Beacom & Company for a revocable permit, was approved and submitted by the General Manager. (Report follows, pages 59-60:) 58 October 1, 1975 135 Mr. F. B. Crawford General Manager Dear Sir* SUBJECT: Application of Arthur J. Beacom & Company for a 30-day revocable permit to succeed Lease No. 203, granted pursuant to Order No. 4035, for use of compartments Nos. 3 and 4, Warehouse No. 12, San Pedro. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners resolve to: (1) declare the proposed occupancy a Class 1 (w) Categorical Exemption in accordance with the City Guidelines for the Implementation of the California Environmental Quality Act of 1970; and (2) authorize the General Manager to issue a 30-day revocable permit to the subject applicant on the following basic terms and conditions: Area: Compartments Nos. 3 and 4 in Warehouse No. 12 = 48,176 s.f. Purposes and Uses: Warehousing and distributing rugs, carpets and home furnishings. Compensation: $2,890.56 per month. Effective date: Sept. 1, 1975. DISCUSSION The subject application was presented to the Board of Harbor Commissioners' meeting held August 13, 1975 and was referred to the General Manager for recommendation. 59 October 1, 1975 136 Mr. F. B. Crawford -2- September 23, 1975 DISCUSSION (CONT'D): Lease No. 203, issued pursuant to Order No. 4035, granted to Arthur J. Beacom & Company, for a term of five years ending August 31, 1975, the use of Compartments Nos. 3 and 4 in Warehouse No. 12 for the purpose of warehousing and distributing rugs, carpets, and home furnishings. Compensation for the use of the 48,176 s.f. of warehouse space was established as follows: Term of Permit 1st year 2nd year 3rd year 4th year 5th year Quarterly Rental $4,335,84 6,142.44 7,949.00 8,671.00 8,671.00 Rate p/sf per month 3% 4% 6% 6% In renewing the rights granted by Lease No. 203, which expired August 31, 1975, Arthur J. Beacom & Company elected to be covered by a 30-day revocable permit rather than a term lease, anticipating possible near future reductions in its business operations which would lead to deleting a portion of the space now being used. Under a revocable permit the deletion of a portion of the premises could be processed more expeditiously than under a term permit or lease. The compensation of $2,890.56 per month for the proposed revocable permit is based on the rate of 6<^ p/sf per month which rate is in accordance with the rates set out in the Warehouse Survey dated January 5, 1973, adopted by the Board July 18, 1973. The Environmental Scientist has determined that this proposed occupancy qualifies as a Class 1 (w) Categorical Exemption pursuant to the City Guidelines for the Implementation of the California Environmental Quality Act of 1970. Respectfully -submi CCF:vm CONCURRED IN BY: "S, R'. DILLENBECK Supervisor of Property Management R. M7 KENNEDY Director of Port Operations APPROVED AND SUBMITTED: October 1, 1975 137 On motion of Commissioner Ferkich, it was RESOLVED, That in accordance with the foregoing report, the proposed occupancy be declared a Class l(w) Categorical Exemption in accordance with the City Guidelines for the Implementation of the California Environmental Quality Act of 1970; and the General Manager be authorized to issue a 30-day revocable permit to Arthur J. Beacom & Company to succeed Lease No. 203, granted pursuant to Order No. 4035, for use of compartments Nos. 3 and 4, Warehouse No. 12, San Pedro, on the basic terms and conditions as set forth in the report, which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan Noes: None. RECOMMENDATION ON APPLICATION Report of the Supervisor OF DOW CHEMICAL COMPANY FOR AMENDMENT TO PERMIT 290, of Property Management ORDER 4427 GENERAL MANAGER on application from Dow Chemical Company for amendment to Permit 290, Order 4427, was approved and submitted by the General Manager. (Report follows, pages 62-63:) 61 October 1, 1975 ^i 138 September 25, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: Proposed amendment to Permit No. 290, Order No. 4427 granted to the Dow Chemical Company for a pipeline right-of-way in tha vicinity of Anchorage Road and Henry Ford Avenue, Terminal Island. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners resolve to: 1. declare the proposed occupancy a Class 3 (h) Categorical Exemption in accordance with the City Guidelines for the implementation of the California Environmental Quality Act of 1970; and 2. authorized the preparation of an amendment to Permit No. 290 to include additional right-of-way based on the following: Increased l.und area: 10,405 s.f. (Parcels 1 and 2 decreased 131 s.f.; Parcel 3 added 10536 s.f. Net increase: 10,405 s.f.) Compensation: Increase compensation from $956.75 to $1,602.75 Effective date of amendment: March 24, 1975. OI5CJSSICN: The subject application was presented to the Soard of H at its meeting held November 20, 1974, and was referred Manager for recctnnendation. Harbor Ccmni33;oners to the General 62 October 1, 1975 Mr. F. B. Crawford -2- 139 Septetnber 25, 1975 MSCUSSION (CONT'O): This pipeline Is an extension of the line covered under Permit No. 290. The pipeline Is used for transportation of liquid chemicals among Cov's three locations 'which are the tank farm (Harbor Department premises) and the new plant under construction (Oow's private property), both located on Terminal Island, and their existing privately owned plant located in Torranca near Del Amo and Crenshan Boulevards. The pipeline is to be installed 20 to 40 feat below ground level by a directional drilling method which eliminates the necessity of disturbing the surface except at the points of entry and exit. The area of existing Parcel No. 1 Is increased 89 s.f. and the area of Parcel 2 is decreased 200 s.f. for a net decrease in existing area of 131 s.f. The annual compensation for this area is reduced in (he amount of $5.90, which is at the race of 4^ p/sf per year. This is derived from a 9X per annum return applied to 25% of the estimated land vnlue of $2.00 p/sf. This reduces the existing compensation from $955.75 to $950.30 per year. The compensation for. the newly added Parcel 3 containing 10,536 s.f. at the rate of 6.1875% p/sf is $651.90 annually. This rate is derived from a 9% yearly return applied to 25X of the estimated land value of $2.75 p/.sf. The compensation of Parcel 1 and 2 of $950.35 added to $651.90 for Parcel 3 results on a total compensation of $1,502.75. The Environmental Scientist has determined that this proposed occupancy qualifies for a Categorical Exemption pursuant to the City Guidelines for the Implementation of the California Environmental Quality Act of 1970. Respectfully submitted, Supervisor of Property Management 2. N. KENNEDY Director of Port Op^eraticns APPROVED AND SUBMITTED: r? General Manager !. I'- 63 October 1, 1975 140 On motion of Commissioner Ferkich, it was RESOLVED, That in accordance with the foregoing report, the proposed occupancy be declared a Class 3(h) Categorical Exemption in accordance with the City Guidelines for the implementation of the California Environmental Quality Act of 1970; and the preparation of an amendment to Permit No. 290, Order No. 4427, be authorized to Dow Chemical Company to include additional pipeline right-of-way in the vicinity of Anchorage Road and Henry Ford Avenue, Terminal Island, on the basic terms and conditions as set forth in the report; which motion was seconded by Commissioner Izumi and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan (5) Noes: None. SPECIFICATION NO. 1998 - Report of the Chief DERRICK BARGE NO. 39 - DRYDOCKING & REPAIR Harbor Engineer, on GENERAL MANAGER Specification No. 1998 DERRICK BARGE NO. 39 - DRYDOCKING & REPAIR, was approved and submitted by the General Manager. (Report follows, pages 65-69:) 64 October 1, 1975 141 September 16, 1975 iM) Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: TRANSMITTALS: DERRICK BARGE NO. 39 - DRYDOCKING 6 REPAIR SPECIFICATION NO. 1998 __________ A) Process copies of two letters from prospective bidders. B) Analysis of Bids. C) Two copies of Specification No. 1998. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners resolve to: 1. Declare the one bid received under Specification No. 1992 fatally defective, for lack of an executed Affidavit of Noncollusion, and rejected; and 2. Authorize rebid of the work under Specification No. 1998, as follows: Board resolve to accept the subject specifications as submitted and approved by the Chief Harbor Engineer and authorize receipt of bids at or before 2:45 p.m., Tuesday, October 14, 1975, at Room 812, Pacific Trade Center Building, San Pedro, at which time bids will be opened and declared. DISCUSSION: Specification No. 1992 covers drydocking and repairs to the Harbor Department Derrick Barge No. 39, which is a wooden barge approximately 95'x34'x8' with a Manitowoc 3900 crane permanently mounted on deck. 65 October 1, 1975 142 Mr. F. B. Crawford Page 2 September 16, 1975 The one bid received was from Al Larson Boat Shop, 1046 So. Seaside Avenue, Terminal Island, Ca. 90731, in the amount shown on the analysis sheet. However, the Affidavit of Ncncollusion required by the City Charter was not executed. Harbor Boat Building, a Division of Harbor Marine Industries, and Todd Shipyards Corporation have indicated that they would be interested in bidding if their production schedule will permit (see accompanying letters, Transmittal "A"). Some possibility exists that the present operators of the former Craig Shipbuilding Ways in Long Beach may also be persuaded to bid. The bid documents were prepared in the office of the Chief Harbor Engineer and the specification has been approved as to form by the City Attorney. Advertisement will be published in the Daily Construction Reports, The Los Angeles Daily Journal and the Los Angeles Sentinel. Very truly yours, L. L. WHITENECK Chief Harbor Engineer WGB:bd Attachs. APPROVED AND SUBMITTED BY General Manager 66 October 1, 1975 143 PORTO, LOS AN.ELES ANALYSIS OF B!DS FOR DERRICK BARGE NO. 39 - DRYDOCKING & REPAIR NO. 1992 DATE OPENED September 2, 1975 ^n ! ^ . orydocking {^^g Vessel ^ . Vessel Layt 3 - cleaning r ( - Removing ; Bs ' ;5 - Removing JMd Sheathing 6 - Installing ids _7 - Installing Mote Redwood Ming (sides & n) _8 - Installing Meted Redwood ttliing (bottom) 9 - Recaulking M tlC - Replacemer t Hanking 11- filling b (except count M 4 voids in- !ea in other pa^ M) ^-^T... WM completed toj beginning 9: ^-22, 1975 and iKer than 3:3( ' 7. 1975 local ^--^M^ MTtMATtD & Lump Sum Lump Sum Lump Sum Lump Sum 1500 Sq. Ft. Lump Sum 1500 Sq. Ft. 2300 Sq. Ft. 300 Lin. Ft. t 300 L.F. er100 Sq. Ft. during 00 a.m. ending p.m. time. *A1 Larson Boat Shop HATH 1.45 2.75 5.00 2.50 30.00 1.50 *Affi Nonco not s AMOUNT $ 2,425 142 1,490 4,635 2,175 9,250 4,125 11,500 750 9000 150 iavit of .lusion .gned. $45,642 10% of Bid Engineer' s Estimate *ATK AMOUMT $10.000 KAT<[ AMOUMT "AT<t AMOUMT AMOUMT y"l - HATK AMOUMT f ^/ ; "*"<'...,,.,67 October 1, 1975 1 .' Harco Engineering Fe!!ows & Stewart Shipyard Harbor Boat Buitding 144 258 CANNERY STREE7 TERMINAL ISLAND CALIF. 90731 (213) 832266I <213' 775.3645 Cable. HARBOAT Ser: HB-297-76 28 August 1975 Los Angeles Harbor Department P.O. Box 151 San Pedro, California 90733 Attention: Subject: Gentlemen: Harbor Engineer for the General Manager Derrick Barge No. 39 - Drydocking & Repair Specification No. 1992 We do not intend to bid on subject specification due to a currently conflicting production schedule. However, we do wish to be retained on your mailing list for prospective bidders. For your information, Fellows and Stewart, Berth 213, and Harbor Boat Building Company are divisions of Harbor Marine Industries. Please remove Fellows & Stewart from your list and retain Harbor Boat Building Company, 258 Cannery Street. Very truly yours, HARBOR BOAT BUILDING, DIV OF HARBOR MARINE INDUSTRIES R.B. Frankhouse Manager of Contracts RBF:jf 68 ENGtNEERtNG October 1, 1975 SHtPBUtLD'NG SHtP R E P A ) R **" Cable "Robin" New York 145 SHIPYARDS CORPORATION Lot Angete* Division: P. 0. Box 231 - San Pedro, Catifornia 90733 - 832 3361 (213) August 29, 1975 69 Office of Harbor Engineer Harbor Department City of Los Angeles P. 0. Box 151 San Pedro, California 90733 Subject: DERRICK BARGE NO. 39 Specification No. 1992 Invitation to Bid____ Gentlemen: This will acknowledge your Invitation to Bid on drydocking and repairs to the above vessel - bids to open 2:45 p.m., September 2, 1975. We regret to advise that we are not in a position to submit a quotation at this time. Thank you for the opportunity of quoting. Very truly yours, General Manager L:0:eb October 1, 1975 ,''*! 55 Executive Office:: One Stote Street Ptoio - New York, N. Y. 10004 146 On motion of Commissioner Ferkich it was RESOLVED, That in accordance with the foregoing report, the one bid received under Specification No. 1992 be declared fatally defective, for lack of an executed Affidavit of Noncollusion, and be rejected; and that rebid of the work under Specification No. 1998 be authorized and that said specification as submitted and approved by the Chief Harbor Engrineer be accepted and receipt of bids be authorized at or before 2:45 p.m., Tuesday, October 14, 1975, at Room 812, Pacific Trade Center Building, San Pedro, at which time bids will be opened and declared; which motion was seconded by Commissioner Izumi and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan (5) Noes: None. ACCEPTANCE OF SPECIFICATION Report of the Chief NO. 1999 GENERAL MANAGER Harbor Engineer, forwarding Specification No. 1999 for acceptance, was approved and submitted by the General Manager. (Report follows, page 71:) 70 October 1, 1975 147 September 24J'1975 L ! ! My. P. B. Crawford General Manager Dear Sir; SUBJECT; PURCHASE OP ONE 4-WHEEL* FOUR CUBIC YARD STREET SWEEPER SPECIFICATION NO. 1999 THANSMITTAL; Two copies of Specification *Jo. 1999. RECOMMENDATION! It is respectfully recommended that the Honorable Board of Harbor Commissioners resolve to accept the subject specification aa submitted and approved by the Chief Harbor Engineer and authorize receipt of bids at or before; 2*45 p.m., Monday, October 20, 1975, at Room 812, Pacific Trade Center Building, San Padro, at which tine bids will be opened and declared. DISCUSSION; This specification covers the purchase of one 4-wheel, four cubic yard street sweeper by the Port of Los Angeles for use by the Construction and Maintenance forces, including trade-in of one 1970 model Mobil street sweeper. Bid documents were prepared in the office of the Chief Harbor Engineer and the specification has been approved as to form by the City Attorney. Advertisement will be published in The Los Angeles Daily Journal, the Southside Journal, and the Daily Construction Reports. WGB/Hr Attachs. APPROVED AMD SUBMITTED BY y ypurs, FOR L. L. WHITKNLCK Chief Harbor Engineer "* W* Acting General Manager 71 October 1, 1975 148 On motion of Commissioner Ferkich it was RESOLVED, That in accordance with the foregoing report, the Board accept the Specification No. 1999, PURCHASE OF ONE 4-WHEEL, FOUR CUBIC YARD STREET SWEEPER, as submitted and approved by the Chief Harbor Engineer, and that bids be advertised for thereunder as outlined; which motion was seconded by Commissioner Izumi and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan (5) Noes: None. AUTHORITY FOR ADJUSTMENT Report of the Chief NO. 9 (DECREASE), SPECIFICATION 1965, CONTRACT 1720 Harbor Engineer, as GENERAL MANAGER approved and submitted by the General Manager, submitting for the Board's information a copy of Authority for Adjustment No. 9 showing a decrease in Contract No. 1720 with Sully-Miller Contracting Co. for CONSTRUCTION OF JOHN S. GIBSON BOULEVARD, Specification No. 1965, in the amount of $1,190.00, was presented and ordered filed. (Report follows, pages 73-74:) 72 October 1, 1975 149 September 18, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: AUTHORITY FOR ADJUSTMENT NO. 9 (DECREASE) CONSTRUCTION OF JOHN S. GIBSON BOULEVARD SPECIFICATION 1965 - CONTRACT 1720 CONTRACTOR: SULLY-MILLER CONTRACTING CO. TRANSMITTAL: One copy of Authority for Adjustment No. 9. REPORT: Pursuant to instructions of the Honorable Board at its meeting held May 1, 1968, a copy of the subject Authority for Adjustment, showing a decrease in the contract amount of $1,190.00, is respectfully submitted for the Board's information. CURRENT COST DATA: Original contract amount: Total net change, all previous Auth. for Adjustments: Total change, this Authority for Adjustment: Total contract amount to date: DISCUSSION: $716,242.00 +29,357.61 - 1,190.00 $744,409.61 The adjustments covered by the subject Authority for Adjustment are necessary to meet the exigencies of construction and to meet changing conditions in the field. WGB:bd Attach. APPROVED AND SUBMITTED*. BY Very truly yours L. L. WHITENCK Chief Harbor Engineer F. B. CRAWFORiy General Manager 73 October 1, 1975 150 September 17, 1975 Sully-Miller Contracting Co. 3000 E. South Street Long Beach, Ca. 90805 Gentlemen: SUBJECT: AUTHORITY FOR ADJUSTMENT NO. 9 CONSTRUCTION OF JOHN S. GIBSON BOULEVARD SPECIFICATION 1965 - CONTRACT 1720 In accordance with the provisions under Section 00052.18 of the subject specification you are hereby authorized to make changes and perform extra work, as follows: Reconstruct sewer manhole at Station 21+91 to adjust to grade (ICP No. 13) for an agreed lump sum increase (including all percentages) of . . . . . . . . . Increase Decrease $310.00 Delete 6" thick concrete apron at driveway south side of access roadway Station 5+69.5 (approximately 1250 sq. ft.) for an agreed lump sum decrease of . . . . . . , Delete approximately 125 lineal feet of wood warning rail for an agreed lump sum decrease of . . . TOTAL Net Decrease ($ 900.00) ( 600.00) - ($1,190.00) All work subject to inspection and shall be done in conformance with the requirements of the specification. WGB:bd Total Decrease on A.F.A. No. 9 - $1,190.00 Board authorization not required: see Board action of 5-1-68. Funds Available Very truly yours, L. L. WHITENECK Chief Harbor Engineer Chief Accounting Employee Approved ___ E. W. CLOCKSIN Assistant General Manager 74 October 1, 1975 151 REQUEST FOR EXTENSION OF Report of the Chief TIME: AUTHORITY FOR ADJUSTMENT NO. I (INCREASE); AND Harbor Engineer on FORMAL ACCEPTANCE OF CONTRACT 1732, SPECIFICATION 1993 extension of time; GENERAL MANAGER Authority for Adjustment No. 1 (increase); and completion of Contract No. 1732 with M. Lummus, Inc., Specification No. 1993, was approved and submitted by the General Manager. (Report follows, pages 76-78:) 75 October 1, 1975 152 September 17, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: EXTENSION OF TIME, AUTHORITY FOR ADJUSTMENT NO. 1 (INCREASE) 6 CONTRACT COMPLETION REAR BERTH 127: PURCHASE OF RAILROAD RAIL SPECIFICATION 1993 - CONTRACT 1732 CONTRACTOR: M. LUMMUS, INC.______________ TRANSMITTAL: One copy of Authority for Adjustment No. 1. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners resolve to: a. Authorize the General Manager to extend the time for performance of the subject contract four (4) calendar days; b. Receive report of Authority for Adjustment No. 1, showing an increase in the contract amount of $202.47, pursuant to instructions of the Board at its meeting held October 16, 1968; and c. Formally accept the subject contract as of September 24, 1975. DISCUSSION: The time extension recommended is necessary to cover time required to arrange for trucking and unloading at the Southern Pacific Transportation welding facility. The Contractor is not seeking any compensation beyond the granting of this time extension and the City has not suffered any monetary loss or damage because of the delay. Authority for Adjustment No. 1 is issued to adjust the actual quantity of Unit Price Item to agree with the actual quantity required. 76 October 1, 1975 t 153 Mr. F. B. Crawford Page 2 September 17, 1975 ACCEPTANCE DATA: Contract Amount: Total Net Increase under Auth. for Adjustments: $83,370.00 + 202.47 Total Contract Amount: $83,572.47 Date work reported physically complete: Sept. 15, 1975 Date of Award of Contract: August 27, 1975 Contract Time for Performance: 15 Calendar Days Time Extension: 4 " " Actual Time for Performance: 19 Calendar Days Very truly yours, (Day #258) (Day #239) 19 L. L. WHITENECK Chief Harbor Engineer WGB:bd Enc. APPROVED AND SUBMITTED BY F. B. CRAWPORD' General Manager 77 October 1, 1975 154 September 12, 1975 M. Lummus, Inc. 600 So. Flower Street Richmond, Ca. 94804 Gentlemen: SUBJECT: AUTHORITY FOR ADJUSTMENT NO. 1 REAR BERTH 127: PURCHASE OF RAILROAD RAIL SPEC. NO. 1993 - CONT. NO. 1732 In accordance with the provisions under Section 00020.20 of the subject contract this Authority for Adjustment is issued to adjust the estimated quantity of Unit Price Item to agree with the actual quantity required, as follows: Item 1 - New "Tee" Rail, 119%, Southern Pacific Section _______A. #1 Rail____________ Add 0.51 tons @ $397.00/ton $202.47 All work subject to inspection and done in conformance with the requirements of the specification. Very truly yours, WGB:bd Total Increase on A.F.A. No. 1 $202.47 Board authorization not required - see Board action of 10-16-68. Funds Available L. L. WHITENECK Chief Harbor Engineer Chief Accounting Employee Approved ____________________ E. W. CLOCKSIN Assistant General Manager 78 October 1, 1975 155 On motion of Commissioner Ferkich it was RESOLVED, That in accordance with the foregoing report, the General Manager be authorized to extend the time four calendar days for performance of Contract No. 1732 with M. Lummus, Inc., Specification No. 1993, for REAR BERTH 127: PURCHASE OF RAILROAD RAIL; that the report of Authority for Adjustment No. 1 showing an increase in Contract No. 1732 be received and ordered filed; and that Contract No. 1732 be formally accepted as completed to the satisfaction of the Board as of September 24, 1975, and authority be granted to draw demand for payment, less any legal deductions, in accordance with the terms of the contract; which motion was seconded by Commissioner Izumi and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan (5) Noes: None. EQUIPMENT RENTAL RATES Report of the Chief Harbor Engineer on certain equipment rental rates, was approved and submitted by the General Manager. (Report follows, pages 80-83:) It79 October 1, 1975 156 September 15, 1975 Mr. Fred B. Crawford General Manager Dear Sir: SUBJECT: EQUIPMENT RENTAL RATES ENCLOSURES: Equipment Rental Rate Calculations for Equipment Nos.: 260-33 and 260-41. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners resolve to approve the following equipment rental rates for departmental accounting purposes: Equip. No. 260-33 260-41 DISCUSSION: Description 1975 Int'l. 46,000 GVW Diesel Dump Truck 1975 Essick Roller Rental Rates Minimum Hourly $7.00 $5.00 $7.00 $5.00 The equipment rental rates were determined in accordance with the equipment rental rate formula prepared by the Chief Accountant and approved by the Board of Harbor Commissioners at its meeting 80 October 1, 1975 157 r. Fred B. Crawford -2- September 15, 1975 on January 26, 1972. Calculations in accordance with this formula are enclosed. 'jJO:ct Enclosures APPROVED BY: /S/E.P. CATTOLICA E.P. CATTOLICA Chief Accountant APPROVED AND SUBMITTED BY: F.B. CRAWFORD General Manager Very-truly you L.L. WHITENECK Chief Harbor Engineer 81 October 1, 1975 EQUIPMENT NO. 260-33 1975 INTERNATIONAL 46,000 GVW DIESEL TRUCK ORIGINAL COST TOTALS: Cab and chassis . . . . . $19,931.18 Dump Body . . . . . . . . 6,800.00 158 Depreciation = Original Value - Trade in Value Estimated Life $20,000 + $6,800 - $3,000 5 Years 8% Annual Return on Original Invest. .08 x 26,800 Hof Original Investment to Cover Overhead ) .04 x 26,800 i 1st. Annual Maint., Tires & Operating Fuel and Oil TOTAL ANNUAL EXPENSE Estimated Usage = 80% 80% x 2080 Total Avail. Hours Per Year = 1,664 $11,276 Annual Cost 1,664 hours = $6.75/hr = $ 4,760 2,144 1,072 3,300 $ 11,276 !*"t ' RENTAL RATE (Use $7.00/hr.) _jThis is a revised rental rate for Equipment No. 260-33) 159 EQUIPMENT NO. 260-41 1975 ESSICK ROLLER ORIGINAL COST TOTAL . . . . . $15,253.40 nual Depreciation Original Value - Trade in Value Estimated Life $15,250 $2,000 $ 3,320 4 Years Annual Return on Original Invest. .08 x 15,250 % of Original Investment to Cover Overhead .04 x 15,250 1,220 610 &t, Annual Maint., Tires & Operating Fuel & Oil 3,000 TOTAL ANNUAL EXPENSE . . . .. . . $ 8,150 intimated Usage - 85% 85% x 2000 Total Avail. Hours Per Year - 1,700 hrs. $3,150 Annual Cost 1,700 Hours RENTAL RATE (Use $5.00/hr.) 83 October 1, 1975 160 On motion of Commissioner Kaplan it was RESOLVED, That the equipment rental rates on Equipment Nos. 260-33 and 260-44 for departmental accounting purposes, be approved; which motion was seconded by Commissioner Izumi and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan (5) Noes: None. RECOMMENDATION ON APPLICATION Report of the Chief OF PACIFIC TELEPHONE AND TELEGRAPH CO. TO INSTALL BURIED Harbor Engineer on CABLE GENERAL MANAGER application of Pacific Telephone and Telegraph Co. for permission to install buried cable, was approved and submitted by the General Manager. (Report follows, pages 85-88:) 84 October 1, 1975 161 September 17, 1975 Mr. FredB. Crawford general Manager Mar Sir: SOBJECT: PERMISSION TO THE PACIFIC TELEPHONE & TELEGRAPH CO. TO INSTALL 1,813 FEET OF BURIED CABLE 16' SOUTH OF THE CENTERLINE OF WILMINGTON & SAN PEDRO ROAD (STREET TO BE VACATED) AND ABANDON BURIED CABLE ON NORTH SIDE OF WILMINGTON & SAN PEDRO ROAD FROM POLE NUMBER 31369-M TO HARBOR POLICE STATION Enclosures: RECOMMENDATION: Print of Pacific Telephone & Telegraph Company letter dated July 22, 1975 and attached sketch. Addendum to General Permit. It is respectfully recommended that the Honorable Board of Sarbor Commissioners resolve to grant the Pacific Telephone and Telegraph Company permission to install 1,813 feet of buried cable 16 feet south of thecenterline of Wilmington and San Pedro Road and abandon 450 feet of buried cable on the north side of Wilmington and San Pedro Road from Pole Number 31369-M to the Harbor Police Station, subject to the standard provisions of the Los Angeles Harbor Department General Permit and the attached addendum to it. DISCUSSION: The Pacific Telephone & Telegraph Company requests the above Permission per their letter dated July 22, 1975. This proposed installation is in conjunction with the street vacation of Wilmington and San Pedro bad. This work has been determined to be a Class l(b) Categorical Exemption under the City of Los Angeles Guidelines for the Implementation M the California Environmental Quality Act of 1970. Very truly yours, SZ:cw j Enclosures L. L. WHITENECK Chief Harbor Engineer SUBMITTED BY: -at*5 Manager r 162 THE PACtFtC TELEPHONE AND TELEGRAPH COMPANY )44O3 MAtN STRMY COO)! OAWDENA. CAH^OHNtA 327 * 3 MAOOOCX* MAMAOHH July 22, 1975 Port of Los Angeles P. 0. Box 151 Saa Pedro, CA 90733 ATTENTION: L. L. Whiteaeck Gentlemen: SUBJECT: 1) Street Vacation of Wilmiagton and San Pedro Road. 2) Construction of Railroad along John S. Gibaon Blvd. 3) Construction of Cargo Terminal. 1) Existing telephone facilities in the portion of Wilmington and San Pedro Road to be vacated serve only Harbor Department property. Following construction of new facilities in John S. Gibson Boulevard and the new access road, it is proposed to extend the existing buried cable in Wilmington and San Pedro Road from Phillips Petroleum Company to Son Lumber Company and remove the aerial cable. The buried cables to be retained to provide service in the area. 2) Two crossings of the proposed railroad are anticipated, eastern side of the access road,east of the entrance to the Cargo Terminal. 3) Facilities in the portion of the present street area to be utilized for the terminal are to be abandoned. It further information is required, please contact N. M. Hasty, 327-6430. Very truly yours, ENG. D!V. ROUTING ' ;.<,'.-.*:< R. S. Haddocks District Manager NMH:mon -orittfo!..- ' For net:" ".ia't 86 October 1, 1975 163 Ip p**. % ^ ^ ^"l ^ > '-" \ 0 "r. ^ !^?t ^ -t '- , ; \; ^ ^ ":s i f.- ^^ S'f. ^ <\-} \ ^. ^,'^ \ ^ r. r^.^, 't ^ ' ^. -h :^'i ?3 87 October 1, 1975 164 .ENDUMTO GENERAL PERMIT That the Board of Harbor Commissioners shall have the right, upon ninety (90) days written notice, to require the buried cable to be removed or relocated at the expense of grantee. That permittee assume all responsibility for any and all damage, resulting directly or indirectly from the installation, which may be sustained by the Harbor Department, its operating agencies or City properties during the period of installation or while the installation exists. That permittee relieve the Harbor Department of all liability for damage to property of its tenants, or for injury to persons or damage to property of others, resulting from any installation that may be made under the proposed permit. That permittee assume all responsibility and expense in connection with the buried cable installed under this permit during any period of development or maintenance work carried on by the Harbor Department, its tenants or its operating agencies. That permittee hold the Harbor Department free from any and all claims for damage to buried cable installed under this application which may result from any cause whatsoever. That any work done under this permit be at the sole expense of permittee and be conducted with the least possible hindrance to use of streets or land for other proper and lawful purposes to which they may be devoted. That permittee shall cause any and all excavations or obstructions, during construction, to be properly barricaded by day and by night, and marked by approved lights from sunset to sunrise. That any pavement cut in connection with the installation shall be replaced, in kind, at the expense of permittee. That this work has been determined to be a Class l(b) Categorical Exemption under the City of Los Angeles Guidelines for the Implementation °f the California Environmental Quality Act of 1970. October 1, 1975 165 On motion of Commissioner Ferkich it was RESOLVED, That in accordance with the foregoing report, Pacific Telephone & Telegraph Co. be granted permission to install 1,813 feet of buried cable 16 feet south of the centerline of Wilmington and San Pedro Road and abandon 450 feet of buried cable on the north side of Wilmington and San Pedro Road from Pole Number 31369-M to the Harbor Police Station, subject to the standard provisions of the Los Angeles Harbor Department General Permit and addendum attached to it; which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan (5) Noes: None. POLICY REGARDING PUBLICATION Report of the General IN LOCAL NEWSPAPERS GENERAL MANAGER Manager on policy regarding publication in local newspapers, was presented. (Report follows, page 90:) 89 October 1, 1975 .<''**, MED B. CRAWFORD '"jtMERAt. MANAGER MAIL ADDRESS: P.O. Box 151 PCMO. CALIFORNIA 90733 C*Bi-EAODSESS: LAPORT ,213)032-724! :2t3) 775-3231 PORT OF LOS ANGELES BOARD Or HARm OTY OF LOS ANGELES TOM BRADLEY MAYOR ;CRCOMMISStONERS FREDERtC A HEtM PRESIDENT* ROYS. FERKtCM V]CE PRESIDENT NATE D[B!ASI COMMISSION^!* GEORGE <ZUM) COMMISSIONER MRS. GENE KAPLAN COMMISSIONER TSUYOKO GTA SECHETAHY September 16, 1975 Honorable Board of Harbor Commissioners Honorable Members: SUBJECT: ADOPTION OF POLICY REGARDING PUBLICATION IN LOCAL NEWSPAPERS RECOMMENDATION: The Board of Harbor Commissioners hereby establishes, by resolution, the following policy relative to publication of legal notices. The Board of Harbor Commissioners hereby resolves that it shall publish, in addition to publishing in a legal newspaper, an additional notice in appropriate newspapers providing local coverage within the harbor area, notices that deal with actions or activities of the Board having local interest or effect, such as, call for bids for construction work, advertisement for purchases, and other similar activities. Respectfully submitted, F. B. CRAWFORD General Manager FBC:fa 90 October 1, 1975 SH7P PORT OF LOS ANGELES 167 On motion of Commissioner Ferkich it was RESOLVED, That in accordance with the foregoing report, the policy relative to publication of legal notices as set forth in the foregoing report, be adopted; which motion was seconded by Commissioner Izumi and carried by the following vote: Ayes: Heim, Ferkich, DiBiasi, Izumi and Kaplan (5) Noes: None. PROPOSED PERSONAL SERVICES AGREEMENT TO PROVIDE AN INDUSTRIAL AND ADMINISTRATIVE SURVEY OF HARBOR DEPARTMENT GENERAL MANAGER Board information letter of the Director of Port Administration concerning a proposed personal services agreement to provide an Industrial and Administrative Survey of the Harbor Department - consultant selection procedure, in response to President Heim's memo of August 25, 1975, was presented and ordered filed. (Report follows, pages 92-103:) 91 October 1, 1975 Or WAWHOR DHW)^ Ag HEIM t'nr:st[<.-:Ni* P 0.00* ' ,2,3) 033-724! 12)3)775-323! CiTY OF LOS ANGELES TOM BRADLEY MA YOU ROY P. VtCE P NATK COMMtS T GEOHUK tXUM) COMWtSSIONSiH MRS. September 22, 1975 TSUYOKO OTA SECH^TAMV BOARD INFORMATION LETTER Mr. Fred B. Crawford General Manager Dear Sir: SUBJECT: PROPOSED PERSONAL SERVICES AGREEMENT TO PROVIDE AN INDUSTRIAL AND ADMINISTRATIVE SURVEY OF THE HAR80R DEPARTMENT - CONSULTANT SELECTION PROCEDURE____________________ TRANSMITTALS: 1. Procedure for selecting the consultant to perform an industrial and administrative survey of the Harbor Department 2. Summary Guide for Evaluating Consultants 3. Detailed Guide for Evaluating Prospective Consultant DISCUSSION: In response to your memorandum of August 30, 1975, and Commission President Heim's memorandum of August 25, 1975, the attached transmittals are submitted for your information. Respectfully submitted: \ (^ ( \1H Director of Port Administration JPG:mam End. APPROVED AND SUBMITTED F. B. Craw ford General Manager 92 SHtP October 1, 1975 PORT OF LOS ANGELES TRAVEL FROM HARBOR DEPARTMENT CITY OF LOS ANSELES -Tr^LlUNAGER T^Tce^ERAL MANAGER '**mrrOR*OF OPERATIONS !'l!H-TOR*OF ADMINISTRATION ''^TH^RBOR ENGINEER ^TlMNlNcl^ RESEARCH DIRECTOR U^CTOR °^ TRADE DEVELOPMENT *^*lss!sTANT CITY ATTORNEY MfLIC RELATIONS DIRECTOR *J[JtaVJSOR OF PROPERTY MGMT. *^r7a MAINT. ENGINEER "* XX OFF!CE MEMORANDUM August 30, [9 75 169 FROM CHtEF ACCOUNTING EMPLOYER CHIEF PILOT PERSONNEL DIRECTOR PORT WARDEN CHIEF WHARFINGER ENVIRONMENTAL MANAGEMENT PURCHASING AGENT LEGISLATIVE REPRESENTATIVE BOARO SECRETARY SAFETY ENGINEER TARIFF RATE ANALYST With reference to Commissioner Heim's memo of August 25, will you please prepare an outline of the procedure which we have been using and will use rela tive to the evaluation and selection of consultants. Please obtain as much supporting data from other divisions and the attorneys' office as is necessary. FBC:gr Attachment ^. B. CRAWE(?RD 5^^/ 93 October 1, 1975 FORM MO. STOCK t ^ $ ADMINISTRATION )H ENGINEER A RESEARCH DIRECTOR TRADE DEVELOPMENT CtTY ATTORNEY PU3UC RELATIONS DIRECTOR __ ; OF PROPERTY MGMT. COSST a MAINT. ENGINEER Commissioners HARBOR DEPARTMENT CITYOFLOSANGEL5S OFFtCE MEMORANDUM August 25, 170 CHIEF ACCOUNTING EM^-LOY;*E CHUF PILOT PERSONNEL DIRECTOR PORT WARDED CHIEF WHARFINGER ENVIRONMENTAL MANAGEMENT PURCHASING AGENT LEGISLATIVE REPRESENTATIVE BOARD SECRETARY SAFETY ENGiNEER TARtFF RATE ANALYST P^^ ^ ^ , , ^-^ -:;y !\%OK Ht^' As you know, I am very interested in the contract for the management survey of the Los Angeles Harbor and the manner in which the recipient for the contract will be .icked. May I make a couple of suggestions. 1. Can you draw up a description, in as detailed form as possible, of the procedure to be followed in picking the firm you will recommend to us. This should include the critera for evaluation which you will follow and, if possible, the relative importance of each. 2. As soon after the closing date as possible, I would appreciate a list of all the bidders including the price each one charged. From that list, I may ask for a few to look at myself. 3. The City Charter provides that this shall be an "Industrial and Administrative Survey". I wonder if our progress or lack of progress in affirmative action would come under this provision of the Charter. As you can imagine ,- I would certainly like to see it examined, especially after the recent report from our Personnel Department on this subject, but I don't know if this can be done. I would appreciate Jack Wells' opinion on this. 94 October 1, 1975 MO STOCK ) ^^J^MANACM **.1^1;EKE3AL MANAGER ^^ OF p?j:^I' Kathleen Sanchez oo Ja(g^s Clark -^7r;s^ !S75SEf26 H':^^^ ' ^ <t# orrtCEOF CtTY CLERK ROOM39-.CITYMAt.t. LOS ANGELES CALIF 9OO!2 48S57O5 E TO TmS MATTER. 74-5050 S 'KMMiSS'M^'^^ BRADLEY MAYOR September 22, 1975 Honorable Tom Bradley, Mayor Chief Legislative Analyst City Administrative Officer lity Attorney Harbor Commission - Attn: Ms. Tsuyoko Ota SURPLUS FEDERAL PROPERTY I HEREBY CERTIFY that the attached STATE, COUNTY AND FEDERAL AFFAIRS COMMITTEE report was adopted by the Los Angeles City Council at its meeting held September 22, 1975. REX E. LAYTON, CITY CLERK /'! By .,.'./-''.;.', Deputy prm 6 Certified Copies sent to Washington Representative 57 Octob.er 8, 1975 ^! n 301 File No. 74-5050 S.33 ^) THE COUNCIL OF THE CITY OF LOS ANGELES Your STATE, COUNTY AND FEDERAL AFFAIRS sports as follows: Committee Your Committee has considered a communication from the Board of 3jrbor Commissioners informing the City Council of an adopted Board fHarbor Commissioners Resolution No. 3962 which supports HR 6410 id other Federal legislation which would permit the transfer to a public art agency of surplus United States real or personal property necessary rdesirable for use in the development, maintenance and operation of public port, and requesting that the City Council urge the Congress 3 support such legislation. HR 6410 (Goldwater) would allow the Administration of the General ervices Administration to convey or dispose of to any State, <olitical subdivision, municipality, or public district, without onetary consideration to the Federal government, surplus real or ersonal.property which is essential, suitable or desirable for the evelopment, improvement, operation, maintenance, or use of a public ort. HR 6410 and identifical bills HR 6707 and HR 8164 are pending in he House Government Operations Committee. Under current law, public airports are eligible to receive trplus Federal property, but public ports are not eligible. The Harbor Department indicates that there are several port istallations constructed and operated by the military and other tencies of the Federal government (including those located at Fort tcArthur) which are or may be in part declared surplus, and which 'uld be devoted to productive port use in the Port of Los Angeles. The City Council, at its meeting of June 12, 1975 adopted a port of the State, County and Federal Affairs Committee to SPONSOR SUPPORT Federal legislation in the 94th Congress which would make ideral surplus property and equipment available to Comprehensive ployment and Training Act (CETA) Public Service Employees for the trtherance of employment-generating programs in large urban areas. . * 58 October 8, 1975 302 -2- Your Committee therefore RECOMMENDS that the City include in its ;.deral Legislative Program, SUPPORT for HR 6410, HR 6707 and HR 8164 and/or intilar legislation which would allow the General Services Administration ;o convey surplus federal property to any State/political subdivision, [unicipality or public district for the use of a public port. Respectfully Submitted, STATE, COUNTY AND FEDERAL AFFAIRS COMMITTEE if' *"-« 59 October 8, 1975 303 COMMUNICATION THANKING BOARD FOR CONTRIBUTION IN MEMORY OF SIGMUND ARYWITZ EDWARD T. SHEDLOCK PRESIDENT, ASSOCIATED IN-GROUP DONORS Communication from Edward T. Shedlock, President, Associated In-Group Donors, thanking the Board for their contribution in memory of Sigmund Arywitz, was presented and ordered filed. (Communication follows, page 6l:) 60 October 8, 1975 ..1 .SHEDLOCK Vice President California Labor ^ration. AFL-CIO fts ACKMAN secretary-Treasurer Meat Cutters tal#439. AFL-CIO MEBY or Vice President Bankof America RIDDELL Consultant SHEEHY Treasurer Amx Industries, Inc. asurer ARK eneral Chairman, nsportation Union California Rapid Transit District DEWEY ice President and General Manager In-Group Donors retary SLAUGHTER Controller In-Group Donors IDENTS 1951-54 t, 1954-55 Mnon, 1955-56 man. 1956-58 commun. tts*.1960-61 1961-62 eishman. edlock. 1964-66 wery. 1966-68 mendorf, 1968-70 Witz, 1970-72 .1972-75 61 DIRECTORS OTHER StDE 304 ASSOCIATED IN-GROUP DONORS * 3727 WEST SIXTH STREET - LOS ANGELES. CALIFORNIA 90020 * (213) 385-2351 September 17, 1975 Mr. Gene Kaplan 330 North Carmelina Avenue Los Angeles, California 90049 Dear Mr. Kaplan: On behalf of AID-United Givers and the many people who will be helped through the contribution of Messrs. Fred Heim, Roy Furvich, Nate DiBiasi, George Isumi and yourself, I wish to extend my most sincere thanks for your gift given in memory of Sigmund Arywitz. As a member of the AID Board of Directors for nearly a decade and as its president from 1970 to 1972, Mr. Arywitz was one of our most dedicated volunteers, devoting much time and effort to the AID program. He will be greatly missed by the total community and, most particularly, by those of us involved in the AID charitable giving effort. Your contribution is a thoughtful remembrance of Mr. Arywitz and his deep concern for mankind. An acknowledgment of your gift will be sent to Mrs. Arywitz. Sincerely, "t Edward T. Shedlock President October 8, 1975 305 BERTHS 178/179 - PROPOSAL Report of the Harbor FOR REMOVAL OF OFFICES AND STRENGTHENING OF WHARF Environmental Scientist TO ACCOMMODATE CONTAINERS GENERAL MANAGER on Berths 178/179 - proposal for removal of offices and strengthening of the wharf to accommodate containers, was approved and submitted by the General Manager. (Report follows, page 63:) It 62 October 8, 1975 October 3, 1975 !r. Fred B. Cfawford Sir: JBJECT: BERTHS 178/179 - PROPOSAL FOR REMOVAL OF OFFICES AND STRENGTHENING OF THE WHARF TO ACCOMMODATE CONTAINERS ^COMMENDATION: It is recommended that the Honorable Board of Harbor Commissioners esolve to authorize the Engineering Division of the Los Angeles Harbor epartment to prepare preliminary engineering design and cost analysis for subject project, sufficient for the preparation of an environmental ssessmentforthe project by the Environmental Management Office. ISCUSSION: The Environmental Management Office has received a request from Jie Property Management Office to do an Environmental Assessment for the reposed project of demolishing a portion of an office building in order o strengthen the piling supports for the wharf at Berths 178/179, on which he building is located. The strengthened wharf could then be used for ontainer storage. In order to make the assessment of environmental impact, it is ecessary to have more information on the scope of the proposed project, <hich would be contained in the preliminary epg^heer%ngydesign. pproved by: W. CAtVlN'KURS. Harbor Environmental Scientist . W. CLOCKSIN Assistant General Manager APPROVED & SUBMITTED BY: RED B. CRAWFORD eneral Manager WCH:LRH/ps 63 October 8, 1975 307 On motion of Commissioner Izumi it was RESOLVED, That in accordance with the foregoing report, the Engineering Division of the Los Angeles Harbor Department be authorized to prepare preliminary engineering design and cost analysis for the subject project, sufficient for the preparation of an environmental assessment for the project by the Environmental Management Office; which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Helm, DIBiasi, Izumi and Kaplan (4) Noes: None. STRENGTHENING OF WHARF Report of the Supervisor AND REMOVAL OF 2-STORY OFFICE BUILDING AT of Property Management BERTHS 178-179, MORMON ISLAND, WILMINGTON on strengthening of wharf GENERAL MANAGER and removal of 2-story office building at Berths 178-179, Mormon Island, Wilmington, was approved and submitted by the General Manager. (Report follows, pages 65-66:) 64 October 8, 1975 308 October 3, 1975 Mr. F. B. Crawford General Manager Dear Sir: SUBJECT: Strengthening of wharf and removal of 2-story office building at Berths 178-179, Morman Island, Wilmington. RECOMMENDATION: . 4f It is respectfully recommended that the Honorable Board of Harbor Commissioners resolve to authorize the Harbor Engineer to proceed with the design and the preparation of bid documents for the demolition of the 2-story office at the north end of the shed at Berth 178 and the strengthening of the wharf between the sheds located at Berths 178-179. DISCUSSION: Crescent Wharf & Warehouse Company has just taken over the terminal ing of Berths 176-181 area which was formerly under berth assignment to Williams, Dimond, Crescent desires to use the Berth 178 area to handle SCI and Hanseatic Vaasa ships. These ships generate between 50 and 100 containers per vessel which will be scheduled once a week. These vessels also carry a great deal of break bulk cargo. Because of this terminaling area, this is an ideal site for the handling of break bulk cargo along with the containers. The sheds located at Berths 176-181 contain over 250,000 s.f. of covered shed area, which is desirable for a large break bulk cargo operation. The section of the wharf to be strengthened is located between the transit sheds at Berths 178-179. With the removal of the older 2-story office extension located on the northerly side of Berth 178, sufficent room will be created to handle containers in the break bulk cargoes. 65 October 8, 1975 309 Mr. F. -B. Crawford -2- October 3, 1975 DISCUSSION (CONT'D): Preliminary estimates have been furnished by the Harbor Engineer for the office removal and the wharf strengthening at approximately $358,000. Crescent is very anxious to attract SCI and Hanseatic Vaasa ships to this a^ea and has requested we proceed as soon as possible with these modifications to the terminal. After the detailed drawings are prepared by Engineering and bid documents prepared, the Board will be advised of the estimated cost and authorization will be obtained for advertising for bids. The Environmental Assessment had been requested and as stated in the proceeding agenda item from Cal Hurst, Harbor Environmental Scientist, it is necessary for the engineering design to be completed in order to ascertain the ultimate environmental affects from the proposed project. Respectfully submitted S. R. DILLENBECK Supervisor of Property Management SRD:jd:vm CONCURRED IN BY: R. W. KENNEDY Director of Port Operations APPROVED AND SUBMITTED: FOR F. B. CRAWFORD General Manager 66 October 8, 1975 310 On motion of Commissioner Izumi it was RESOLVED, That in accordance with the foregoing report, the Harbor Engineer be authorized to proceed with the design and the preparation of bid documents for the demolition of the 2-story office at the north end of the shed at Berth 178 and the strengthening of the wharf between the sheds located at Berths 178-179; which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, DiBiasi, Izumi and Kaplan (4) Noes: None. Commissioner DiBiasi commented on future expansion and the capacity and capability of the entire wharf area at Berths 178-179- ORDER AMENDING ITEMS NOS. Report of the Traffic 415 A-32 AND 415 A-34 OF SECTION FOUR OF TARIFF NO. Rate Analyst, forwarding 3 AND APPROVING FORM OF AN ORDINANCE for adoption an order GENERAL MANAGER and approval as to form of an ordinance amending Port of Los Angeles Tariff No. 3, Items Nos. 415 A-32 and 415 A-34 of Section Four, was approved and submitted by the General Manager. (Report follows, pages 68-69:) 67 October 8, 1975 ' ). *h PORT OF LOS ANGELES ?RED B CRAWFORD GENtHAL MANAGER MAIL ADDRESS P O Box )5) 3EOR3. CALIFORNIA 9C7.13 CABLE ADDRESS LAPORT BOARD OF HARBtm COMMISSIONERS FREDERtCA HCIM ROY 3 FERKtCH VICK PRE.SI&EN1- t2!3) 832-72*1 [2!3) 775-323] C!TY OF LOS ANGELES TOM BRADLEY MAVO3 October 3, 1975 GEORGE MRS. GENE KAPLAN COMMISSIONER TSUYOKO OTA SECHEIAHY Mr. Fred B. Crawford General Manager Dear Sir: SUBJECT: Proposal to amend Port of Los Angeles Tariff No. 3. RECOMMENDATION: It is respectfully recommended that the Honorable Board of Harbor Commissioners adopt the Board Order and approve the form of the Ordinance as prepared. TRANSMIT! ALS: 1. Proposed Board Order. 2. Proposed Ordinance. 3. Draft of revised page 19, Port of Los Angeles Tariff No. 3. DISCUSSION: Both Items 415 A-32 and 415 A-34 refer to movements of petroleum products through municipal lines and municipal feeder or supply systems. Petroleum transmission lines, owned by the port are non-existent with the exception of bunker lines. In order to simplify the tariff and remove any doubt as to its meaning, it is recommended that Item 415 A-32 be repealed and deleted in its entirety. The reference which is made to municipal lines and municipal feeder or supply systems in Item 415 A-34 would also be dropped and replaced with the specific description of municipally owned bunker lines. The subject Board Order and Ordinance were approved as to form by the City Attorney. Very truly yours, )' ;'!.' Urn. D. Grindrod Rate Analyst APPROVED AND SUBMITTED: ?". General Manager 68 SH/P- v, _ TRAVEL Sixteenth Revised Page ... 19 Cancels Board of Harbor CommLssionerB-Port of Los Angeles-Tariff No. 3 Fifteenth Revised Page ... 19 SECTION FOUR—Continued WHARFAGE—Continued Item No, UHARFAGE RATES—Continued *Section A—Rates apply on Coastwise (except Catalina Island), Intercoastal, Foreign and Offshore Merchandise (See Item 100 [o] and [p]; Except as noted in individual items).—Continued Lumber and Lumber Products, viz.: Ash.Ahickory, oak, mahogany, and all other hardwood lumber, logs and timber, per 1,000 ft. B.M. ........................................................ If freighted by vessel on other th an a B.M. Basis, tha Merchandise, N.O.S. rate shall apply. ^______________________ ates in Cents 4360 *415 A-24 Cedar, Afir, pine, redwood, spruce, and all other softwood lumber, logs and timber, N.O.S., including Alaths, shingles, shakes, and ties, per 1,000 ft. B.M. If freighted by vessel on other than a B.M. basis, the Merchandise, N.O.S. rate shall apply. _______________________ 4360 +415 A-25 Exception 1: Coastwise per 1,000 ft. B.H. ............................... If freighted by vessel on other than a B.M. basis, the Merchandise, N.O.S. rate shall apply. _____________________ 4133 *415 A-26 Piles andApoles, per lineal foot * 4 *415 A-27 Dunnage andAship lining (other than as provided in Item 420), per 1,000 ft. B.M. On all other lumber and forest products N.O.S., the Merchandise, N.O.S. rates shall apply. 4300 *415 A-28 Packages (See Item 100[t]), used, shipping, empty, N.O.S., S.U. or K.D., per 40 cu. ft. or 2,000 pounds, whichever yields the greater revenue ......... 4105 *415 A-29 Paper, viz.: Newsprint andAwood pulp, per ton of 2,000 Ibs. 4175 *415 A-30 Petroleum andApetroleum products other than petro-chemicals and aqua-ammonia: In bulk from or to vessel, direct through private line, per barrel of 42 gallons .................................................................. 4 1.33 *415 A-31 In bulk from ot — Lu v^bsu Litiuugh municipal , per bdt't'^1 u *11S A 33 From barge to vessel at municipal wharf, when barge not previously loaded at a municipal wharf or at any other oil loading wharf designated by the Board, per barrel of 42 gallons .......................................... 4 2.6 *415 A-33 In bulk from or to vassal, direct through.municipal line and municipal focd- .er or supply svsten, nor barrel of 13 aollons ............................. -4—?- *415 A-34 In bulk to vessel through municipally owned bunker lines, per barrel of 42 gallons .................................. Petroleum products, except gasoline, in bulk, moving direct between vessel and tank car or truck ........... ... United States Atnail, per ton of 2,000 pounds ......... . . Vehicles, Amotor, self-propelling, viz.: (See Exception). Automobiles, ^pleasure, passenger, commercial, or freight, including chassis, freight trailers or freight semi-trailers, not boxed or crated, S.U. on own wheels, per ton of 2,000 pounds. (Hhen boxed or crated, Merchandise, N.O.S. rates will apply.) ............... Exception:-Does not include agricultural, earth-moving or road-making equipment. Vessel's ^stores and supplies, per ton of 2,000 pounds (other than as provided in Item 420) ......................... See Item 10 for explanation of abbreviations and symbols. Order No. 4488, Adopted March 26, 1975 Ordinance No. 147,221, Adopted May 5, 1975 ^n Issued b.v BOA.RD CC, HARBOR COMMISSIONERS ^ ] F.^^lM^VFCR3D, General Manager 4 40 4320 4678 4200 EFFECTIVE Jt *415 A-35 *415 A-36 *415 A-37 *415 A-3g jne 1, 1975 313 On motion of Commissioner DiBiasi the following order, amending Port of Los Angeles Tariff No. 3, adopted and prescribed by Order No. 2365, as amended, by amending Items Nos. 415 A-32 and 415 A-34 of Section Four, was adopted and designated as Order No. 4525 of the Board of Harbor Commissioners, and the form of an ordinance approved; which motion was seconded by Commissioner Izumi and carried by the following vote. Ayes: Heim, DiBiasi, Izumi and Kaplan (4) Noes: None. (Order No. 4525 follows, page 71:) ;. , 70 October 8, 1975 314 ORDER NO. 4525 An Order of the Board of Harbor Commissioners of the City of Los Angeles amending Port of Los Angeles Tariff No. 3. THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LOS ANGELES DOES HEREBY ORDER AS FOLLOWS: Section 1. That Port of Los Angeles Tariff No. 3, adopted on August 30, 1950 by Order No. 2365, as amended, is further amended as follows: (a) By repealing and deleting Item No. 415 A-32 of Section Four; and (b) By amending Item No. 415 A-34 of Section Four so as to read as follows: "In bulk to vessel, direct through municipal bunker line, per barrel of 42 gallons ....................................... 7" Section 2. That the amendment set forth in Section 1 shall become effective on the thirty first day after the publication of the Ordinance approving this order. Section 3. That the Secretary is hereby authorized and directed to certify to the adoption of this Order by the Board of Harbor Commissioners and to transmit a copy thereof to the council for its approval as prescribed by Section 139 (h) of the City Charter. APP , Asst. 71 October 8, 1975 315 EXPENSE STATEMENT OF FREDERIC A. HEIM FOR JULY, AUGUST AND SEPTEMBER, 1975 The expense statement of Commissioner Frederic A. Heim for July, August and September, 1975, was presented for approval. On motion of Commissioner Kaplan it was RESOLVED, That the expense statement of Commissioner Frederic A. Heim for business expenses incurred July, August and September, 19753 be approved, and that the General Manager be directed to certify the expenditure to the Chief Accounting Employee in the amount of $92.23; which motion was seconded by Commissioner DiBiasi and carried by the following vote: Ayes: DiBiasi, Izumi and Kaplan (3) Noes: None. (Commissioner Heim abstained from voting.) EXPENSE STATEMENTS OF The expense statements NATE DiBIASI FOR AUGUST, 1975 of Commissioner Nate DiBiasi for August, 1975, were presented for approval. On motion of Commissioner Kaplan it was RESOLVED, That the expense statements of Commissioner Nate DiBiasi, be approved, and that the General Manager be directed to certify the expenditures to the Chief Accounting Employee in the amounts of $216.04 for business expenses incurred for travel to Everett, Washington to attend the Pacific Coast Association of Port Authorities Convention, August 11-15, 1975; $73-04 for business expenses incurred for travel to Sacramento, California on Free Port 72 October 8, 1975 316 Legislation, August 19-20, 1975; and $89.05 for business expenses incurred on travel to Sacramento, California in connection with Free Port Legislation, August 27-29, 1975; which motion was seconded by Commissioner Izumi and carried by the following vote: Ayes: Heim, Izumi and Kaplan (3) Noes: None. (Commissioner DiBiasi abstained from voting.) EXPENSE STATEMENT OF The expense statement GENE KAPLAN FOR AUGUST 10, 1975 of Commissioner Gene Kaplan for August 10, 1975, was presented for approval. On motion of Commissioner DiBiasi it was RESOLVED, That the expense statement of Commissioner Gene Kaplan for expenses incurred for special event welcoming Mr. Shin-1 Lin, Taiwan Representative, to Los Angeles, August 10, 1975, be approved, and that the General Manager be directed to certify the expenditure to the Chief Accounting Employee in the amount of $268.23; which motion was seconded by Commissioner Izumi and carried by the following vote: Ayes: Heim, DiBiasi and Izumi (3) Noes: None. (Commissioner Kaplan abstained from voting.) 73 October 8, 1975 317 EXPENSE STATEMENT OF The expense statement TSUYOKO OTA FOR JULY 28 AND AUGUST 18, of Tsuyoko Ota for 1975 July 28 and August 18, 1975) was presented for approval. On motion of Commissioner Kaplan it was RESOLVED, That the expense statement of Tsuyoko Ota, Secretary, for business espenses incurred during July 28 and August 18, 1975, be approved, and that the General Manager be directed to certify the expenditure to the Chief Accounting Employee in the amount of $13-39; which motion was seconded by Commissioner Izumi and carried by the following vote: Ayes: Heim, DiBiasi, Izumi and Kaplan (4) Noes: None. t ' !% DECENNIAL INDUSTRIAL This matter had been AND ADMINISTRATIVE SURVEY continued from the meeting ASSISTANT CITY ATTORNEY of October 1, 1975- At the meeting held today, the memorandum of the Assistant City Attorney transmitting information concerning review of affirmative action plan in the Decennial Industrial and Administrative Survey, was again presented and ordered filed. (Memorandum follows, page 75:) 74 October 8, 1975 FROM t:SAL MANAGER __ _ [fr CENSRAL MANAGKR OF OPERATIONS OF ADMINISTRATION )frHAR3O3 ENGINEER & RESEARCH DIRECTOR MCTOR OF TRADE DEVELOPMENT [ASSISTANT CITY ATTORNEY LIC RELATIONS DIRECTOR MRViSOR OF PROPERTY MGMT. S5T. & MAtNT ENGINEER [D OF HARBOR COMMISS:ONERS HARBOR DEPARTMENT CtTY OF LOS ANGELES OFFICE MEMORANDUM ___September_10_,__]9 75 TO 318 FROM CHIEF ACCOUNTING EMPLOYEE CHIEF PILOT PERSONNEL DIRECTOR PORT WARDEN CHIEF WHARFINGER ENVIRONMENTAL MANAGEMENT PURCHASING ACSNT LEGISLATIVE REPRESENTATIVE BOARD SECRETARY SAFETY ENGINEER TARIFF RATE ANALYST SUBJECT: Decennial Industrial and Administrative Survey By memorandum dated August 25, 1975, Mr. Heim requested that I review the question of whether or not the Industrial and Administrative Survey required by Charter Section 139. 1 can include a review and assessment of our affirmative action plan and its implementation by Harbor Department management. I am of the view that this would be an appropriate, if not essen.tial, matter for inclusion in the survey. The word "administrative" is defined by the dictionary as meaning "of, belonging to, proceeding from, or suited to administration or an administration. " The word "administration" is used to connote a number of different concepts. Among them are "performance of executive duties: MANAGEMENT, DIRECTION, SUPERINTENDENCE" and "the principles, practices, and rationalized techniques employed in achieving the objectives or aims of an organization" and "the phase of business management that plans, organizes, and controls the activities of an organization for the accomplishment of its objectives in the long run often as distinguished from operative management. " Certainly, one of the aims or objectives of the City of Los Angeles (as well as its Harbor Department) has to be the achievement of the goals and timetables set forth in our affirmative action plan. Department management must address itself to the issue of what techniques and practices will be utilized to realize such an achievement. Therefore, in line with the dictionary definition of "administration", it would seem that the Industrial and Administrative Survey could address itself in part to the question of how the Harbor Department's activities can be planned, organized and controlled in order to achieve its goals in this area. fELLS Assistant City Attorney JLW:pb 75 October 8, 1975 FORM NO. STOCK t 319 On motion of Commissioner Kaplan the following resolution concerning Harbor Department's administration of affirmative action program in the Industrial and Administrative Survey, to be performed by a selected firm, was adopted; which motion was seconded by Commissioner Izumi and carried by the following vote Ayes: Heim, DiBiasi, Izumi and Kaplan (4) Noes: None. (Resolution No. 3997 follows, page 77:) 76 October 8, 1975 320 RESOLUTION NO. BE IT RESOLVED by the Board of Harbor Commissioners of the City of Los Angeles: That consistent with the ongoing practice of the Department to administer the City of Los Angeles Affirmative Action Program, the firm selected to perform the Industrial and Administrative Survey required by Charter §139.1 is required to give special attention to the performance of the Department in carrying out this program, as well as offering suggestions and making recommendations and comments for improving and better utilizing the program. Approved as to Form October 3. 1975____ BURT PINES, City Attorney Wfnston F. Tyler^-Beputy WFT:ch 10/2/75 77 October 8, 1975 321 RESOLUTION AUTHORIZING Report of the Director TRAVEL TO JAPAN, OCTOBER 12 THROUGH of Trade Development, OCTOBER 31, 1975 GENERAL MANAGER forwarding for adoption a resolution authorizing travel to Japan, October 12 through October 31) 1975? was approved and submitted by the General Manager. (Report follows, page 79:) t 78 October 8, 1975 322 7; 1975 Honorable Harbor ef "Gsntleasn and Mrs. Kaplaa: SUBJECT: TRAVEL TO JAPAN - OCTOBER 12 THROUGH OCTOBER 31, 1973 RECOKMEMDATION : That the HeKsr&bla Ba^rd ax Harbe? C&amisaiona?3 the'pYepesed yagalution authorising the subjast travel and that the necessary traveling an.d subsistence axpaitsaa be allowed. Proosed Resolution DISCUSSION: It is deamed in the best iacarest of She Harbor D3- ot the City of Los Angeles for a staff member or members to travel tc Japan to assure the continued operation of the Tokyo Office and to take Khe necessary and appropriate action to locate and recoramend for approval by the Ganeral Manager ar.d the Board of Harbor Commissioners a permanent representative fo? the Port of Los Angeles in Japan. It is therefore recommended that the proposed resolution be adopted. Respectfully submitted, RC.-'ER D. Dtrsctor Tracs"Development APPROVED AND SUBMITTED: anager RDK/kdt 79 October 8, 1975 323 On motion of Commissioner Kaplan the following resolution, authorizing travel to Japan, October 12 through October 31, 1975, be adopted; and further authorizing necessary travel and subsistence expenses and demands to be drawn on the Harbor Revenue Fund as an advance; which motion was seconded by Commissioner DiBiasi and carried by the following vote: Ayes: Heim, DiBiasi, and Kaplan (3) Noes: Izumi (1) (Resolution No. 3998 follows, pages 81-86:) 80 October 8, 1975 324 RESOLUTION NO. 3998 BE IT RESOLVED, that the Board of Harbor Commissioners of the City of Los Angeles hereby finds and determines that commerce and navigation at the Port of Los Angeles will be further promoted and accommodated, and greater benefits and goodwill will accrue to the City of Los Angeles, by sending a staff member or members of the Trade Development Division to Japan for the purpose of carrying on the activities of the Tokyo office and to seek a successor for Mr. Zenzaburo Seto who passed away on September 23, 1975. BE IT FURTHER RESOLVED, that the Board of Harbor Commissioners of the City of Los Angeles finds and determines that commerce and navigation at the Port of Los Angeles will also be promoted and accommodated by having this staff member or members interview the steamship companies and other transportation organizations as well as others engaged and interested in international trade in order to provide a basis for evaluating the proposed procedure which is described in Annex A to this resolution and assist the Staff, the General Manager and the Board of Harbor Commissioners of the City of Los Angeles in the selection of a Japan representative. i BE IT FURTHER RESOLVED, that the Board of Harbor Commissioners finds and determines that commerce and navigation at the Port of Los Angeles will also be promoted and accommodated by having this staff member or members visit certain shipping lines, exporters and importers who are present and prospective users of the Port of Los Angeles as well as Commercial representatives of government organizations and 81 October 8, 1975 325 Chambers of Commerce for the purpose of exchanging information converning the requirements of the water-borne transportation industry and its users as well as the use of the facilities at the Port of Los Angeles. BE IT FURTHER RESOLVED, that the Board of Harbor Commissioners hereby authorizes and directs the General Manager to designate the staff member or members to travel to Japan during the period October 12, 1975 through October 31, 1975 inclusive and that their necessary traveling and subsistence expenses be paid out of the Harbor Revenue Fund; and BE IT FURTHER RESOLVED, that the General Manager and the Chief Accounting Employee of the Harbor Deparmtent of the City of Los Angeles be and they are hereby authorized and directed to draw demands on the Harbor Revenue Fund payable to the order of staff member or members to be designated by the General Manager in the sum of One Thousand, Eight Hundred Dollars ($1,800.00) for the first designee and One Thousand, Five Hundred Dollars ($1,500.00) additional if a second staff member is designated and that said demands shall be used by the payees as an advance to defray their necessary traveling and subsistence expenses and the cost of lunches, dinners, and other necessary and related expenses as are required by business necessities and that all such demands shall be charged to the foreign trade solicitation account in the 1975-76 budget of the Harbor Department. Approved as to Form OcJL_.7.._,. BURTPK&S 326 TOKYO OFFICE I. NEED Emphatically yes; major share of port business present and future., Japanese involved in S. E. Asia, Peoples Republic of China also; Competition (AAPA Comments). II. LOCATION Present office is quite satisfactory. SIZE Representative and Secretary can handle the load in Japan. III. PURPOSES AND OBJECTIVES 1. Develop business for Port of Los Angeles. 2. Coordinate with Ad Agency in promoting Port image. 3. Listening and information post for the Port to advise Los Angeles on all pertinent matters. 4. Coordinate activities of Port users and potential users (S.S. Lines). IV. OFFICE OPERATION Japan (Includes all areas) 1. Definite procedure for regular and appropriate contact with current Port users: a. Regular calls on Traffic and Transportation Managers of S.S. companies - all flags. 83 b. Frequent contact with upper echelon of S.S. companies c. Determination of any existing problems, referral to Los Angeles and follow up to resolve such as: (1) Rates and Charges (2) Facilities (3) Special Programs (4) Competition October 8, 1975 327 2. Definite procedure for contact with potential Port users: a. Berth Operators b. Specialized Operators c.* New Operators 3. Definite procedure for contact with Customers of S.S. Lines (Exporters and Importers): a. Japanese Trading Companies b. American Company Offices in Japan c. Others 4. Definite procedure for contact with Railroads, Truck Lines, Forwarders, Consolidators, etc. 5. Contact with Shipping and Trade News (Daily publication in Tokyo) 6. Contact, as appropriate, with Transportation and Trade Organizations: a. Traffic Club b. International Trade Club c. Chamber of Commerce 7. Civic Involvement: a. Trade Proclamation Liaison b. Sister City Affiliations 8. Maintenance of appropriate mailing lists, contact lists, . etc. 9. Correspond as required with Los Angeles Headquarters and other addressees to accomplish purposes and objectives. 10. Arrange appointments, schedules, accommodations for Port Commissioners, Staff, and other official visitors. 11. Provide accommodation (assistance, reservations, receptions, etc.) for visitors as directed from the Los Angeles office. 84 October 8, 1975 328 12. Maintain sufficient contact with Japan community to be aware of travel plans to U.S. of persons important to the Port of Los Angeles and to advise Los Angeles Office. V. RECOMMENDATIONS 1. Seek to find, and contract as appropriate, a Japan representative qualified as follows: a. Bi-lingual Japanese b. Business Training c. Experience in either: (1) Port of Harbor Activities (2) Ocean Shipping (3) Transportation Other Than Ocean (4) General Business with Sales Emphasis d. Age/Experience bracket to enable: (1) Aggressive Business Pursuit (2) Contacts at all levels of business (3) Action on all business needs as well as reaction to Los Angeles directives. (4) Imagination to recommend policy and procedure. (5) Management of small, important office (6) Response to requirements of Trade Development program, General Manager and the Board of Harbor Commissioners. 2. Explore personnel possibilities through: a. Offers of Japanese Companies b. Other Sources Available: (1) Jetro (2) American and Japanese Chambers (3) Diplomatic channels - U.S. Ambassador October 8, 1975 329 (4) Other business contacts: (a) Peat, Marwick, Mitchell Y. Takanaka (b) Marsteller - Fuji, Inc. (Ad Agency) (c) Transmeridian Navigation Corp. (d) Santa Fe Railroad (e) Banks - Security Pacific, UCB, Bank of America, Japanese Banks (f) Sears, Montgomery Ward, J. C. Penny, etc. 3. Permit new manager, when selected, to make arrangements for secretarial help. 4. Maintain present office facility. 5. Install Telex. 6. Study Japanese employment policies (so as to adopt a procedure which will best serve the purposes and objectives of the Port of Los Angeles) to determine: a. Possibilities and limitations in contracts. b. Fringe benefit policies which have probably contributed to Miss Fujino's departure: (1) Compensation levels (2) Compensation reviews (3) Annual bonus policy (4) Insurance coverage: Health, Accident, Medical (5) Retirement or pension programs. 7. Arrange for a Port representative to go to Japan by mid October to handle business affairs and seek new Japan representative. 86 October 8, 1975 330 APPLICATION FOR Application from REVOCABLE PERMIT HARBOR CARRIERS, INC. Harbor Carriers Inc. (Subsidiary of Crowley Maritime Corp.), dated October 7, 1975, for a revocable permit to use Catalina Terminal, Berth 95, for transporation of passengers between the Port of Los Angeles and Catalina Island, was presented and referred to the General Manager for recommendation. GENERAL MANAGER'S REPORT General Manager Crawford made an oral report as follows: (1) We are in receipt of a letter from Los Angeles City Council President, John S. Gibson, Jr., extending an invitation to join him at the Cabrillo Pageant, marking the 433rd anniversary of Juan Rodriguez Cabrillo's landing in San Pedro, to take place on Saturday, October 11, at Cabrillo Beach, from 11 a.m. to 11 p.m. (2) The International Club of Los Angeles will hold a Los Angeles Harbor Evening on Wednesday, October 15. Presentation with slides will be given on the Los Angeles Harbor Master Plan by the General Manager. (3) A six-member Soviet Delegation will be visiting the Los Angeles Harbor on October 26 and 27- (4) Several of the staff will be attending the California Association of Port Authorities' Annual Meeting in Oxnard, California, on October 9 and 10. 87 October 8, 1975 331 "PACIFIC ARROW" AND On motion of Commissioner "KINYO MARU" DOCK DAMAGE SETTLEMENT DiBiasi it was RESOLVED, PROPOSAL CITY ATTORNEY That the recommendation contained in the confidential report of the City Attorney of September 30, 1975 regarding "PACIFIC ARROW" and "KINYO MARU" Dock Damage Settlement Proposal, be approved; which motion was seconded by Commissioner Kaplan and carried by the following vote: Ayes: Heim, DiBiasi, Izumi and Kaplan (4) Noes: None. October 8, 1975 332 At approximately 9:40 a.m., on motion of Commissioner DiBiasi it was RESOLVED, That the meeting be adjourned; which motion was seconded by Commissioner Izumi and carried by the following vote: Ayes: Heim, DiBiasi, Izumi and Kaplan (4) Noes: None. Tsuyoko 0/ta, Secretary Fred&yic A. Heim, President ate DiBiasi, Commissioner 'George Izurn^,Commissioner Kaplan,'Commissioner 89 October 8, 1975 PORT OF LOS ANGELES FRED B. CRAWFORD GENERAL MANAGER MAIL ADDRESS: P O. BOX )S1 PEDRO. CALIFORNIA 9O733 CABLE ADDRESS: LAPORT (2)3) 832-724) (2)3)775-323! C!TY OF LOS ANGELES TOM BRADLEY MAYOR October 15, 1975 333 BOARD OF HARBOR COMMISSIONERS FREDERtc A HEtM PRESIDENT ROY S FERKICH VICE PRESIDENT NATEDIBtAS) COMMISSIONER GEORGE tZUM) COMMISSIONER MRS. GENE KAPLAN COMMISStONER TSUYOKO OTA SECRETARY NOTICE SUBJECT: MEETING OF THE BOARD OF HARBOR COMMISSIONERS DATE: WEDNESDAY, OCTOBER 15, 1975 The regular meeting of the Board of Harbor Commissioners set for 9 a.m. , Wednesday, October 15, 1975, in Room PM-39, Consolidated Marine, Inc. Terminal, Berth 93, San Pedro, California, was not held. All matters received to date and new reports received this week will be considered at the next meeting of the Board of Harbor Commissioners. ^A^(^^ Tsuyoko Ota Secretary TO:dhc SH/P — PORT OF LOS ANGELES — TRAVEL

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Core Title Board of Harbor Commissioner's Meeting Minutes, Vol. 452

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Board of Harbor Commissioner's Meeting Minutes, Vol. 148-519